Part 1 (Open to the public)
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REPORT OF THE STRATEGIC DIRECTOR OF HOUSING AND PLANNING
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TO THE LEAD MEMBER FOR HOUSING
ON 13th July 2006
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TITLE: Housing General Fund Budget monitoring report to 31st May 2006
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RECOMMENDATIONS: That the lead member for Housing notes the position of the
Housing General Fund as at the 31st May 2006.
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EXECUTIVE SUMMARY: This report details the current position for the 2006/07
Housing General Fund Budget.
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BACKGROUND DOCUMENTS: (Available for public inspection)
Budget Control File
Financial Information from SAP
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ASSESSMENT OF RISK: Failure to monitor the Budget and instigate appropriate
actions based on findings can lead to significant over/underspends in 2006/07 that
will affect the financial health of the City Council.
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SOURCE OF FUNDING: Not applicable as the report is commenting on the financial
position of the Housing General Fund.
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LEGAL IMPLICATIONS: Not required for this report.
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COMMUNICATION IMPLICATIONS: Not required for this report.
PROPERTY: Not required for this report.
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HUMAN RESOURCES: Not required for this report.
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CONTACT OFFICER: Simon Ashworth (0161 922 8793)
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WARD(S) TO WHICH REPORT RELATE(S): All
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KEY COUNCIL POLICIES: City Council Revenue Budget 2006/07
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DETAILS: (Continued Overleaf)
1
Housing General Fund Budget 2006/07
1.1 This report identifies the position of the Housing General Fund for
the year to the 31st May; a summary of the income and
expenditure for each cost centre is listed in Appendix 1.
1.2 Salaries Budget
a) Vacancy Factor - A small number of posts created by the recent
Departmental restructure remain unfilled. It should be noted that
the 2006/07 budget incorporates a 3.5% vacancy provision, which
these posts will contribute to if they remain unfilled.
b) Staff Costs - Market Renewal Team B, Performance Team,
Petrie Court Homeless Persons Unit – These teams were fully
staffed for the reporting period, which has lead to them exceeding
their staff budget for the period.
c) Agency Staff - A number of agency staff invoices were processed
during April and May, with a total of £24,850 paid during the
period. This is a significant reduction on the average expenditure
during 2005/06.
Any expenditure on agency staff by teams, including
Homelessness Operational, the Projects Team and the Housing
Management Team have been offset by related under spends
against their salaries budget.
1.3 Housing Support Team – The team hired a stand at the
Homebuyers 06 Exhibition at G-Mex and produced a number of
leaflets supporting the Landlord Licensing Scheme, which have
caused the team to overspend against its marketing budget.
However, Manchester City Council have agreed to contribute 50% of
the costs of the exhibition stand, which will significantly reduce this
overspend.
1.4 Housing Strategy and Partnerships Team – The cost of the hire of
rooms at the Lowry Centre has caused the Team to exceed its annual
budget for this area.
1.5 Administration and Facilities Team – The computer equipment
budget for Housing Services was reduced for 2006/07 to take into
account the anticipated savings from the adoption of the Enterprise
XP project. Unfortunately the anticipated savings have not been
realised, and so there has been an overspend against the allocated
budget profile.
1.6 Performance Team – the increased annual costs of the subscription
for the Housing Advisory Network has contributed to the overspend
against the Teams budget profile.
1.7 Homelessness - Short Term Accommodation and Prevention –
The relatively low level of bed and breakfast use reported in the
Housing General Fund monitoring reports in 2005/06 has continued.
At the time of writing (21st June) 9 families were housed in temporary
accommodation.
The summer months are historically the least busy months of the year
for the Homelessness Section. However, due to the fluctuating nature
of demand for homeless services close monitoring of expenditure will
continue throughout 2006/07.
1.8 Petrie Court Homeless Persons Unit – The cost of connecting the
Unit to the corporate network has exceeded the computer equipment
budget.
2
Conclusion
2.1 It is anticipated that with ongoing monitoring of the Divisions
expenditure, that Housing General Fund expenditure will remain
within the agreed budget.
2.2 It should be remembered that should budges on non-staff costs be
exceeded then these would have to be managed through any
underspends on salaries.
3
Recommendations
3.1 That the Lead Member for Housing notes the position of the Housing
General Fund as at the 31st May 2006.
APPENDIX 1
Staff Costs
APT&C Staff
Annual Budget Budget to date Spend to date
£
£
£
Housing Management Team
515,376
85,896
65,875
Market Renewal Team A
519,027
86,505
77,771
Market Renewal Team B
453,348
75,558
77,779
Market Support
741,713
123,619
116,583
Strategy & Partnering
487,959
81,327
65,883
Options Delivery Team
1,019,062
169,844
160,732
Admin and Facilities Management
543,601
90,600
82,127
Performance Team
261,911
43,652
44,935
Homelessness - Operational
508,428
84,738
69,227
Petrie court HPU
192,231
32,039
34,149
Belmont HPU
202,494
33,749
26,340
Projects Team
468,986
78,164
68,167
Development Team
344,030
57,338
53,904
Supporting People
340,225
56,704
48,253
APT&C Staff Total
Chief Officer
Housing Management Team
Agency Staff
Housing Management Team
Market Renewal Team A
Homelessness - Operational
Petrie court HPU
Belmont HPU
Supporting People
Projects Team
6,598,391
1,099,732
Variation
£
-20,021
-8,734
2,221
-7,036
-15,444
-9,111
-8,473
1,283
-15,511
2,110
-7,409
-9,997
-3,435
-8,451
991,726
-108,006
Annual Budget Budget to date Spend to date
£
£
£
80,360
13,393
13,995
Variation
£
602
Annual Budget Budget to date Spend to date
£
£
£
2,467
597
10,924
10,000
1,667
3,349
10,000
1,667
4,938
420
2155
Variation
£
2,467
597
10,924
1,682
3,271
420
2155
Agency Total
20,000
3,333
24,850
21,517
Staffing Total
6,698,751
1,116,459
1,030,572
-85,887
Non-Staffing Costs
Annual Budget Budget to date Spend to date
£
Housing Management Team
Housing Management Support
Team
MANAGEMENT Sub-total
£
£
Variation
£
24,380
4,063
4,723
660
5,500
29,880
917
4,980
0
4,723
-917
-256
22,075
21,775
46,035
24,225
7,220
47,050
94,220
19,800
282,400
3,680
3,629
7,672
4,038
51,384
7,842
15,704
3,300
97,248
2,717
3,434
17,298
11,785
51,384
2,097
32,409
6,832
127,956
-962
-195
9,626
7,748
0
-5,745
16,705
3,532
30,708
Homelessness - Operational
69,810
20,635
13,931
-6,704
Homelessness - Short term
Accommodation
Homelessness - Prevention
Petrie court HPU
Belmont HPU
Asylum Seekers
Projects Team
Home Improvements Agency
Development Team
SUPPORT Sub-total
370,000
170,000
-247,790
-304,830
0
19,790
-77,000
49,270
49,250
61,667
28,333
-35,465
-35,639
0
3,299
0
8,212
51,042
1,000
6,261
-36,345
-35,032
-420
3,473
0
3,847
-43,285
-60,667
-22,072
-880
607
-420
-174
0
-4,364
-94,675
Market Renewal Team A
Market Renewal Team B
Market Support
Strategy & Partnering
Options Delivery Team
Tenant Participation
Admin and Facilities Management
Performance Team
STRATEGY Sub-total
Rent Allowances
Discretionary Rent Rebates
Housing Benefit
Rent Rebates
Central Recharge
Supporting People
OTHER Sub-total
-239,560 Monitored by Corporate Services
72,682
0
0
1,006,920
0
0
-212,767 Monitored by Corporate Services
-69,950
0
0
72,625
4,336
4,336
629,950
4,336
4,336
0
0
0
0
0
Recharge to HMRF
Recharge to HRA
Recharge to Capital
INCOME Sub-total
-1,298,739
-3,122,492
-1,200,000
-5,621,231
0
0
0
0
0
0
0
0
0
0
0
0
Non-Staffing total
-4,629,751
157,605
93,730
-64,223
2,069,000
1,274,064
1,122,147
-152,265
HGF - Total