Administrative Services Officer I
Job Description
TITLE: Administrative Services Officer I
JOB CODE: 9010
EFFECTIVE DATE:
FLSA STATUS: E
EEO6 CODE: 3 = Professional/Non-faculty
PURPOSE: To plan and assist in the coordination of the business management, administrative
and staff services of a college or large and complex department/area. Responsible for a variety of
administrative services including administration of a budget of considerable size, personnel
matters and other activities essential to the operation of the college or department requiring
independent decision making skills.
DUTIES AND RESPONSIBILITIES: Coordinate the administrative operations of the
department/area. Coordinates new or existing departmental projects or programs and identifies
sources of funds. Prepares analysis or reports as required for projects or programs. Prepares
budgets and monitors expenditures. Conducts cost studies and oversees preparation of various
administrative issues. Prepares statistical reports. Assists in speech and report preparation in
response to official inquiries. Provides assistance in negotiation, administration and termination
of contracts and grants. Maintains contact and liaison with other University offices or external
agencies in connection with grant and research activities. Performs other duties as assigned.
Coordinate special projects for the college or department/area.
REPORTING RELATIONSHIPS:
REPORTS TO: General supervision from administrator.
SUPERVISION: N/A
SUPERVISION-OTHER: Supervision assigned to support staff.
REQUIRED EDUCATION: $education
REQUIRED EDUCATION-OTHER: Bachelor's degree in business administration or related
field.
REQUIRED EXPERIENCE / COMPETENCIES-OTHER:
REQUIRED EXPERIENCES/COMPETENCIES: Four years of experience in
administration or business management including at least two years at the Administrative
Assistant level or equivalent.
INTERNAL CONTROL: Within the scope of position duties, responsible for seeing that
operations are effective and efficient, assets are safeguarded, reliable financial data is maintained
and applicable laws; regulations, policies and procedures are complied with.
OTHER REQUIREMENTS: Use of personal computer and standard office equipment.
Proficiency in all phases of work performed. Usual office environment. A thorough knowledge
of University administrative structure, policies and procedures. Independent decision making and
problem solving ability. Tact, diplomacy and discretion required in all matters. Must have
excellent verbal and written communication skills. Specific job requirements or physical location
of positions allocated to this classification render the position security sensitive and thereby
subject to the provisions of Section 51.215 Texas Education Code.