Motlow State Community College
Action Plan & Outcome Assessment Report for Institutional Effectiveness
Planning Year: July 1, 2012 – June 30, 2013
Assessing Year: July 1, 2011 – June 30, 2012
Unit: Human Resources
Related Strategic Goal:
3.1 Monitor and improve the effectiveness of educational programs and services.
Action Plan #: HRES-01
Action Plan Title: Applicant Folder Availability
Desired Outcome: After the published review date, completed applicant folders will be made available
to hiring managers within three business days of receipt of all required documents.
Description of Action Plan and Related Activities: Human Resources will pull a 20% sample of job
postings and verify that applicant folders were signed out by hiring managers within three business days
of review date.
Team Members: Student Affairs, Academic Affairs, Business Affairs, Information Technology and
Facilities staff members
Timeline: Review progress and evaluate June 30, 2012.
Est. Cost: $ 0
Budgeted: Included in current budget
Evidence of Success: Completed applicant folders will be made available to hiring managers within
three business days of receipt of all required documents to expedite the interview and hiring process.
Complete the following when assessing a plan
Current Status: Completed
Describe Progress:
2012
100% of advertised positions between July 1, 2011 and June 30, 2012 were evaluated. Of the 4 positions
advertised between July and August, all applicant folders were made available to hiring managers within
three days of the published review date. Beginning September 2011, the applicant tracking software,
PeopleAdmin, was purchased and implemented making all candidate information available to hiring
managers immediately online.
The expected outcome has been met or exceeded for the last five years, and this will conclude action
plan HRES-01.
2011
100% of advertised positions between July 1, 2010, and June 30, 2011, were evaluated. All applicant
folders were made available to hiring managers within three days of the published review date;
although on 5 out of the 26 advertised jobs, the hiring manager chose not to retrieve the files due to the
lack of an effective applicant pool. On each of those 5 occasions, the manager opted to wait for a later
date until an appropriate amount of applications had been collected.
2010
The sample selected from the applicant data for jobs advertised during the calendar year 2010 met the
expected outcome. Although not all applicant folders were picked up immediately by the hiring
managers, all folders were made available within three business days of receipt following the published
review date.
2009
The sample selected from the applicant data for jobs advertised during the calendar year 2009 met
the expected outcome. Although not all applicant folders were picked up immediately, all folders
were made available to hiring managers within three business days.
2008
The sample selected from the applicant data for jobs advertised during the calendar year 2008 met
the expected outcome. Applicant folders were made available to all hiring managers within three
business days.
2007
The sample selected from the applicant data for jobs advertised during the calendar year 2007 met the
expected outcome. Applicant folders were made available to all hiring managers within three business
days.
If results are less than expected, the director of human resources will review the applicant process and
make any necessary changes to achieve the expected results.
Describe Needed Changes:
List of Supporting Documentation: List of all job postings from July 1, 2011 through June 30, 2012
showing the review date along with the date the applicant files were signed out by hiring managers.
Date Last Updated: June 30, 2012