Save the completed report using Committee title and date ( example: WASFAA_JRSMLI_Oct_2.doc ).
Submit your report via email to the WASFAA Executive Council listserv and post a copy to the Committee
webpage on the WASFAA website.
Quarterly WASFAA Committee Chair Report
Executive Council Meeting Date
November 19-20, 2014
Executive Council Meeting Location
San Diego CA
Committee Information
Committee Name
Nominations and Elections
Chair(s) (Name, Place of Employment, State)
Frank Green, Travel Institute of the Pacific, HI
Committee Members (Name, Place of
*Barbara Bickett, DeVry, CA
*Oscar Verduzco, Heritage, WA
*Terri Eckel, Yavapai College, AZ
Phong Moua, Alaska Pacific University, AK
*Sandy Guidry, UNR, NV
Employment, State) Please put an asterisk next to
first-time committee members.
Committee Goals
Strategic Plan Goals that are being met (check all that apply)
Goal 1: Leader in providing training and professional development
Goal 2: Maintain the long-term financial stability of WASFAA
Goal 3: Assess & monitor the performance of WASFAA & make strategic
adjustments
Goal 4: Increase the participation of members in WASFAA activities
Goal 5: Continually improve methods & processes for communicating with
members
Goal 6: Consolidate and communicate the public policy positions of aid
administrators
Goal 7: Maintain and enhance the diversity of our membership and Executive
Council
Goal 8: Collaborate and coordinate with other organizations and associations
X
X
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Quarterly WASFAA Committee Chair Report
Committee Goals
Specific Committee Goals(Include progress
toward goals and measurement of success.)
1.
2.
3.
4.
Select committee members composed of representation
from each of the states/region in WASFAA.
Seek a diverse set of nominees for leadership positions
available for the 2015-16 year as well as Presidential
candidates willing to make a commitment to enhance the
goals of the association
Vet a slate of candidates to recommend to the EC at the
November meeting. Have two candidates for each position
on the ballot
Present a slate of candidates for all available leadership
positions to the membership in December.
5.
6.
Summary of Committee Activities for the Quarter
November 2014
Worked with Ashley to update/edit the nominations form from last year and bring it up on the web site.
Updated the candidate tracking spread sheet
Email to the EC asking for their assistance in identifying candidates
Wrote blog announcing the opening of nominations
Wrote Newsletter article
Email to the membership announcing the opening of nominations
Collected Nominations as they came in
Made a few phone calls to firm up a few nominations and balance the ballot
Reviewed nominations with the committee
Emailed each potential candidate with details of the election process (Personal statement and photo)
Made a few more phone calls to fill in a few slots on the ballot.
Present proposed ballot to EC for Approval
June 2014
Reviewed the WASFAA bylaws and policies and procedures to confirm timeline for Nominations and Elections and makeup
of the Committee
Contacted potential Committee members
Reviewed relative activities for the past 3 years
Finalized Committee members
Updated Committee members on the Web site
Drafted time line/schedule of events for Committee to review – adjusted and finalized with input from committee:
September 8, 2014 – Nominations open
October 17, 2014 – Nominations close
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Quarterly WASFAA Committee Chair Report
November 19, 2014 – Present Ballot at EC Meeting
November 21, 2014 – Message to final candidates for statement/photo
December 01, 2014 – Deadline for final candidates to submit statement/photo
December 03, 2014 – Ballot on-line and voting open
December 10, 2014 – listserv message with reminder to vote
December 17, 2014 - listserv message with reminder to vote
December 19, 2014 – Voting closes
February 18, 2015 – Motion to destroy ballots at February EC Meeting
Requested and received a copy of last year nominations form from Ashley for review
Measures Tracking Tool Data Collection Information (Include required
Measures Tracking Tool data collection information to help determine progress toward Strategic
plan goals/activities that are the responsibility of your Committee. See Appendix F of the current
WASFAA Strategic Plan for guidance.)
Budget Information
Approved Budget
$
Budget Expenditures to Date
1.
2.
3.
TOTAL = $
Event Information (complete if applicable per location)
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Quarterly WASFAA Committee Chair Report
Event Name
Location
Date
Number
Cost of
Registration
Subtotal
Attendees
Complimentary Registrations (if
applicable – i.e., scholarship recipients)
Add more rows as needed for additional events.
Calendar of Events/Timelines
Committee Member
Responsible (if
Description
May
Chair
Form Committee
Review past time lines for Nominations and Elections
June
All
Establish current time line for Nominations and Elections
Review last year’s nomination ballot form
August
Chair
Review and edit the Nominations for on the web site
September
Chair
Post and test the Nominations form
Announcements out that the Nominations are open
October
Chair
Track nominations
October
All
Review purposed ballot
November
Chair
Present nominations to EC
Chair
Contact those on the ballot for personal statement and
photo
Date
applicable)
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