WORKPLACE
ENGLISH
For Beginners
LESSON
6
Arranging a Meeting
Arranging a Meeting
Checklist
In this lesson, you will learn about . . .
• Making plans for a meeting
• Writing a meeting notice
• Reserving a meeting space and supplies
• Writing the meeting minutes
Arranging a Meeting
Get Ready
1. Have you ever planned an event?
Talk about it.
Key words/phrases:
meeting / conference / party
held on ___(date)___
started at ___(time)___
Arranging a Meeting
2. How do you feel about going to
meetings?
Key words/phrases:
enjoyable
boring
informative
waste of time
Arranging a Meeting
3. What items would be needed for
giving a presentation?
Key words/phrases:
microphone
computer
projector
Part A: Meeting Preparations
Open with default media player
Part A: Meeting Preparations
LISTENING COMPREHENSION
b
d
a
Part A: Meeting Preparations
準備會議
麗莎要求她的助理麥可幫她安排會議。
麗莎：麥可，我需要你幫我安排公司今年的年度業務會議。
麥可：我很樂意幫忙。您想要何時舉行會議？
麗莎：通常是在三月舉行，所以我們就照舊吧。
麥可：好。三月的哪一天好呢？
麗莎：任何一個星期五都可以。
麥可：您想要幾點開始呢？
麗莎：任何時間都行。只是要確定能在下午六點前結束。
麥可：好的。那有哪些人會參加呢？
麗莎：每個分公司的業務經理都會來。他們會帶他們最頂尖的業務員來。
你需要聯絡他們並弄清楚每一個人會帶多少人過來。
麥可：我會立刻寄電子郵件給他們。您想在哪裡舉行會議呢？
麗莎：去年我們在溫頓飯店租了一間會議室。今年也這麼做吧。
麥可：聽來很不錯。
Part A: Meeting Preparations
LANGUAGE NOTES: Word Bank
1. arrange [4`rend.] v. 安排；整理
I arranged a birthday party for my coworker.
我為我同事安排了一場生日派對。
Extension
arrangement n. 安排
Have you made all the arrangements for your Paris
trip yet?
你去巴黎的旅行都安排好了嗎？
2. branch [br1nt]] n. 分公司；分店
A new branch of the store opened downtown.
該商店在鬧區開了一家新分店。
Part A: Meeting Preparations
3. hold [hold] v. 舉行；舉辦
We held the event in a restaurant near the airport.
我們在機場附近的一家餐廳裡舉辦活動。
4. rent [r5nt] v. 租用
We rented a space in the building for our business.
我們為了工作在這棟大樓裡租了一個空間。
Extension
rental n. 出租；租賃
That company specializes in the rental of cars.
那家公司專門從事汽車租賃的業務。
5. conference [`k3nf4r4ns] n. 會議；研討會
The conference lasted for three days because there
were so many speakers.
因為有太多演講者，所以會議持續了三天。
Part A: Meeting Preparations
ENGLISH CORNER
d
a
e
c
b
Part A: Meeting Preparations
hold
conference
rent
branch
arrange
Part A: Meeting Preparations
Sample
Dialogue
A: Can you help me arrange a meeting?
B: Sure. When do you want to have it?
A: I think that next Monday would be good. Let’s
start it at noon.
B: OK. Where do you want to hold the meeting?
A: Let’s rent a conference room at the Treeland
Hotel.
Part B: Meeting Notice
Fill in the blanks with the words provided.
A. are allowed to
C. sales experiences
E. not completed
B. for the following
D. name the salesperson
B
C
D
Part B: Meeting Notice
A. are allowed to
C. sales experiences
E. not completed
B. for the following
D. name the salesperson
E
A
Part B: Meeting Notice
READING COMPREHENSION
T
F
T
Part B: Meeting Notice
會議通知
理想企業年度業務會議通知
理想企業業務部門的各位成員：
今年的業務會議將在三月二十一日星期五，上午十一點於溫頓飯店舉行。
會議目的如下：
1. 各分公司報告達成的業務總額
2. 分享去年的業務經驗
3. 提名帶來最多新業務的業務員
4. 公布目前業務報告系統的變更
5. 討論其他須留意的問題
請注意：
會議將於下午六點結束。任何屆時未完成的事項將被略過。
只有業務團隊的經理被允許參加會議。未接獲邀請者不得參加。
受管理高層之命，
麗莎‧德萊尼
理想企業
Part B: Meeting Notice
LANGUAGE NOTES: Word Bank
1. report [r6`p7rt] v. 報告；報導
It was reported that a new branch would open at the
end of the year.
報導指出今年年底會開設一家新分店。
2. accomplish [4`k3mpl6]] v. 達到；實現
If you want to accomplish your goals, you need to work
hard.
如果你想達成你的目標，你必須努力工作。
Extension
accomplishment n. 成就；完成；實現
Nancy felt a great sense of accomplishment after she
received her university degree.
南西取得大學學位後，覺得很有成就感。
Part B: Meeting Notice
3. share []5r] v. 分享
It’s easy to share information with others on the Internet.
在網路上和人分享資訊是很容易的。
4. announce [4`na8ns] v. 宣告；公布
My manager announced that we would be moving to
another building.
我的經理宣布我們將搬遷至另一棟大樓。
Extension
announcement n. 公布；公告
What’s your take on the company’s recent
announcement?
你對公司最近的公告有何想法？
5. current [`k-4nt] adj. 現今的；現行的；目前的
My current computer is much too slow. I need a better
one.
我現在的電腦實在是太慢了。我需要一台更好的電腦。
Part B: Meeting Notice
6. system [`s6st4m] n. 系統
The company is trying out a new system for clocking in
and out.
公司正在試用一個打卡進出的新系統。
7. attention [4`t5n]4n] n. 注意；留意
We need to give more attention to the other project.
我們需要投注更多注意力在另一個案子上。
8. ignore [6g`n7r] v. 忽視；忽略
Lola ignored the advice she was given and took care of
the problem on her own.
蘿拉忽視他人給予的建議，自己處理了那個問題。
9. invitation [~6nv4`te]4n] n. 邀請
I didn’t get an invitation, so I can’t go.
我沒有收到邀請，所以我不能去。
Part B: Meeting Notice
Extension
invite v. 邀請
Let’s invite Sandy to our party.
約珊蒂來參加我們的派對吧。
LANGUAGE NOTES: Phrases
bring in 帶來
The company wasn’t able to bring in enough customers to
stay open.
公司無法帶來足夠的客戶來維持開業狀態。
by order of 奉……之命
By order of the police, no one was allowed to enter
the building.
奉警察之命，沒有人可以進入這棟大樓。
Part B: Meeting Notice
ENGLISH CORNER
Our annual finance meeting
on Friday, December 15th
1:00 p.m
share information about the company’s finances
announce the names of new employees
receive news about other events happening soon
Part B: Meeting Notice
at 3:00 p.m
will be discussed at the next meeting
Anyone who works in the
finance department
the director
Molly Holden
Neman Company
Part B: Meeting Notice
c
a
Part B: Meeting Notice
Audio Transcripts
Good afternoon. Welcome to Tower Corporation’s
annual employee meeting. There are many events
planned for today. First, our CEO will announce
some news about the branches. Then, our top
salespeople will share how they bring in so many
customers. Finally, someone from human resources
will report about changes to the current system for
getting pay raises. Thank you for coming, and
please enjoy yourselves.
Part C: Making Arrangements
Open with default media player
Part C: Making Arrangements
C
B
Part C: Making Arrangements
A
D
Part C: Making Arrangements
LISTENING COMPREHENSION
c
c
a
Part C: Making Arrangements
進行安排
麥可正打電話到溫頓飯店預訂會議室。
接待員：感謝您致電溫頓飯店。我能如何協助您呢？
麥可：哈囉。我想預訂會議室，開會時間是三月二十一日星期五上午十一點。
我們需要一間能容納九十三個人的房間。
接待員：好的，先生。我們那天有一間可利用的會議室。
麥可：那個會議室有投影機嗎？
接待員：我們可以為您架設一台。
麥可：你們是否也能提供無線麥克風呢？
接待員：當然。你們會需要任何茶點嗎？
麥可：是的。吃的方面我們需要三明治、沙拉及水果，喝的方面需要咖啡和茶。
接待員：好的。我們可以為您提供。您的預約已完成了。
麥可：你介意和我複誦確認嗎？
接待員：您於三月二十一日上午十一點預訂一間會議室，人數為九十三人。您需要
投影機與無線麥克風。我們將提供茶點。
麥可：沒錯。謝謝。
Part C: Making Arrangements
LANGUAGE NOTES: Word Bank
1. reserve [r6`z-v] v. 預約；保留
（ 名詞為 reservation [~r5z0`ve]4n]）
We reserved a table for five people at the restaurant.
我們在那間餐廳預訂了一桌五個人的位子。
Extension
Samantha made a dinner reservation at the new
restaurant.
莎曼莎在那家新餐廳預訂了晚餐的位子。
2. projector [pr4`d.5kt0] n. 放映機；投影機
No one knew how to use the projector.
沒人知道如何使用那台投影機。
Part C: Making Arrangements
3. cordless [`k7rdl6s] adj. 不用電線的（cord n. 電線）
I can’t find the cordless phone. Who was using it before?
我找不到無線電話。之前是誰用了它？
Extension
I don’t think you connected that cord correctly.
我想你沒有把那條電線接對。
4 . microphone [`ma6kr4~fon] n. 麥克風
You don’t need to speak very loud if you’re using a
microphone.
如果使用麥克風，你就不需要說得非常大聲。
5 . refreshment [r6`fr5]m4nt] n. 茶點；飲料（多用
複數形）
There will be refreshments at the event.
活動上會提供茶點。
Part C: Making Arrangements
6. sandwich [`s1ndw6t]] n. 三明治
I only had a sandwich for lunch, so I’m still hungry.
我中午只吃了一個三明治，所以我還是很餓。
7. serve [s-v] v. 供應；上菜；款待
Always serve your guests their meals first.
永遠要先為你的客人上菜。
LANGUAGE NOTES: Phrases
set up 裝置
I can set up your computer for you.
我可以幫你把電腦裝好。
Part C: Making Arrangements
(be) all set 準備好
We are all set for the presentation this Friday.
本週五的簡報我們已經準備好了。
LANGUAGE NOTES: Sentence Patterns
Would you mind + V-ing 你是否介意……
Would you mind helping me do this?
你介意幫我做這個嗎？
Part C: Making Arrangements
ENGLISH CORNER



Part C: Making Arrangements
Audio Transcripts
W: Hello, sir. How can I help you?
M: I have a meeting room reserved here for March 15th, so I
want to talk to you about the things I’ll need in the room.
W: OK. Do you know how many tables and chairs you’ll need?
M: Actually, I want 50 chairs and no tables.
W: All right. Will someone be giving a speech during the event?
M: Yes. There will be two speakers, so I need two microphones.
W: No problem. How about a projector and screen?
M: No, I don’t need those. But, I do need some refreshments.
W: We can make sandwiches or cookies.
M: Just cookies will be fine.
W: OK, sir. You are all set.
Part C: Making Arrangements
Part D: Meeting Minutes
D
A
C
Part D: Meeting Minutes
B
Part D: Meeting Minutes
READING COMPREHENSION
a
c
b
Part D: Meeting Minutes
會議記錄
理想企業
會議記錄
三月二十一日
I. 宣布會議開始：
三月二十一日上午十一點半，由麗莎‧德萊尼於溫頓飯店會議室宣布
理想企業的年度業務會議開始。
II. 點名：
每位受邀與會者均有出席。
III. 議程的認同：
先前已分發會議議程並得到認同。
Part D: Meeting Minutes
IV. 開放性議題：
a. 報告各分公司的營業總額
b. 三位演講者針對其業務經驗做簡報
c. 安妮‧吐溫被提名為帶進最多新業務的業務員
d. 公布公司目前使用的業務報告系統之變更
V. 新議題：
a. 西大道分公司的艾琳‧史密斯主導討論關於適合帶客戶用餐的好
地點
b. 萊恩市分公司的馬汀‧弗萊談到有關業務員如何被指派新客戶的
問題
VI. 結束
麗莎‧德萊尼於下午六點零五分結束會議
會議記錄者：麥可‧羅斯
Part D: Meeting Minutes
LANGUAGE NOTES: Word Bank
1. attendance [4`t5nd4ns] n. 出席；到場
（attend v. 出席；參加）
Attendance at the meeting was lower than expected.
這場會議的與會者比預期中少。
Extension
attend v. 參加
I will be arriving in Tokyo to attend the conference.
我將到東京參加研討會。
2. agenda [4`d.5nd4] n. 議程；工作事項
Kate knew the meeting would last a long time after she
saw what was on the agenda.
凱特看了議程之後，就知道會議會持續很久。
Part D: Meeting Minutes
3. approve [4`pruv] v. 同意；批准
（approval n. 批准；認可）
My manager approved my leave request, so I was able
to take a vacation.
我的經理批准了我的休假申請，所以我可以去度假。
Extension
Cynthia asked for her parents’ approval before she
married Benjamin.
辛西亞嫁給班傑明之前先徵求了父母的同意。
4. presentation [~priz5n`te]4n] n. 簡報
After Greg’s presentation, everyone was excited to get
to work.
聽完克雷格的簡報，大家都很興奮地開始著手工作。
Part D: Meeting Minutes
Extension
present v. 報告
We would be pleased to present our services to you
and your associates in detail.
我們將樂於向您及您的同事詳細報告我們的服務項目。
5. announcement [4`na8nsm4nt] n.
公告；通知（announce n. 宣布；發布）
Everyone at the company was surprised by the
announcement that Joan had quit.
公司每個人都因瓊已辭職的公告感到驚訝不已。
Extension
Our teacher announced the good news.
我們的老師宣布了這個好消息。
Part D: Meeting Minutes
6. lead [lid] v. 引導；領導
（動詞三態為 lead, led, led）
I was too scared to lead the meeting, so Tony did it.
我實在不敢主導會議，所以是東尼主導的。
7. discussion [d6`sk9]4n] n. 討論；商談
（discuss v. 討論；商談）
We had a good discussion about how to get more
customers.
對於如何贏得更多客戶，我們有一段很好的討論。
Extension
The doctor and I discussed my health problems.
醫生和我討論過我的健康問題。
Part D: Meeting Minutes
8. end [5nd] v. 結束；終止
The event ended at eight o’clock.
活動在八點鐘結束了。
9. submit [s4b`m6t] v. 遞交；提出
Erin was asked to come in for an interview after she
submitted her resume.
艾琳呈交履歷表後，被詢問是否能進公司參加面試。
LANGUAGE NOTES: Phrases
call to order 宣布開會
The meeting was called to order late.
會議較晚才宣布開始。
pass out 分發
Renee passed out the information sheets to everyone.
芮妮分發資料表給每個人。
Part D: Meeting Minutes
ENGLISH CORNER
lead
announcement
attendance
passed out
presentation
submitted
Part D: Meeting Minutes




REVIEW
Part A: Incomplete Sentences
B
A
D
B
C
REVIEW
Part B: Text Completion
Select the best answer to complete the text.
B
D
C
A
LESSON 6
Arranging a Meeting
-The End-