ECONOMIC AND WORKFORCE DEVELOPMENT
ONLINE DATA COLLECTION SYSTEM (DCS) 2010-2011
Overview and Brief Instructions
Welcome to the new Data Collection System for 2010-2011. In this new DCS, your project
(Center/IDRC/JDIF/RTF) will be loaded under your login account. Once in the DCS, you will
have the opportunity to tell us what you did (activities) and what happened as a result
(outcomes). As illustrated below, the general flow for the project is that there are multiple
activities; and for each activity there may be one or more outcomes; which in turn may have
specific counts or dollar values associated with them (captured in the forms). Also, for each
outcome you will have the ability to add student or business information in order to tell us who
you served.
Name of
Initiative/
What did you do?
IDRC/JDIF/RTF
What happened as a
result?
Outcome 1.1: Business Form
Activity 1
Outcome 1.2: Technical Assistance
Form
Project
Outcome 2.1: Training Form
Activity 2
Outcome 2.2: Employment Form
Outcome 2.3: Business Form
Activities may be drawn from your workplan. If you have any question as to how an activity fits
into the DCS, you may need to contact your project monitor, Initiative Director (for center
grantees), or Erin Larson.
Page 1 of 4
ECONOMIC AND WORKFORCE DEVELOPMENT
ONLINE DATA COLLECTION SYSTEM (DCS) 2010-2011
Brief Instructions
These instructions are intended to guide you through the basic steps you need to enter data into the
DCS 2010-2011. We are editing additional manuals and training materials that will serve as in-depth
resources. If you need assistance, please contact Erin Larson at elarson@cccco.edu or 916-327-5884.
1. Login to https://www.ewdgrants.net/users/login
with your email address and password. You’ll see
“My Projects” page with your pre-loaded “Active
Project”.
2. What did you do? Select “ENTER NEW ACTIVITY”
Enter the activities you engaged in as part of the
project. You can either enter them in all at once
based on your work plan or whenever you actually
start them. You will need to provide:
 Name the activity (brief)
 Start and End Date – For activities that are
throughout the year use the beginning (July 1)
and end (June 30) dates of the fiscal year.
 Activity Category – These refer to the Ed Code
Sec 88531a-j. Click on the question mark at the
right for the complete text. As the Code states,
these
 Outcome Objective – These are outlined in the
RFA. Click on the question mark at the right for
the complete text.
 Description – Provide additional text about the
activity especially if you selected the “Other”
options for Activity Category or Outcome
Objective.
3. What happened? Select “ADD OUTCOME”
Once an activity is added, you will be able to enter in
the outcomes associated with that activity. You will
need to provide:
 Name of outcome
 Date of outcome
 Add Students Served by the outcome –
Students may already be in the database so you
can search for them and add accordingly.
 Add Organizations Served by the outcome –
Organizations may already be in the DCS so
you may search for them and add accordingly.



Page 2 of 4
Outcome
Forms:
Business,
Training,
Technical, Employment & Marketing:
NOTE: Not all forms will apply to the outcome
that you specify. See page 3-4 for detailed
elements that we ask for in these forms.
o Business – These forms ask for the
financial
outcomes
associated
with
increased business values or sales.
o Training – These outcomes are associated
with the type of training offered, hours per
class, and the numbers of entrepreneurs,
employees, and students who received the
service.
o Technical
–
These
outcomes
are
associated with non-training services such
as research, consultation, etc. This section
divides the technical assistance outcomes
into 3 areas:
1) Employees/Students
2) Business/Owners/Managers
3) Colleges
Employment – These outcomes are associated
with placing, creating or retaining jobs,
internships or apprenticeships
Marketing – These outcomes are associated
with the types of marketing efforts conducted.
ECONOMIC AND WORKFORCE DEVELOPMENT
ONLINE DATA COLLECTION SYSTEM (DCS) 2010-2011
Outcome Forms: Business, Training, Technical Assistance, Employment & Marketing
Business Outcomes
Enter outcomes associated with increased business value or sales.
Amount of business sales or projected sales increase for the year
$
Amount of business received loans
$
$
$
$
Amount of new equity investments
Amount of business initiated international trade transaction
Amount of increased business value for other reasons (exports, imports, etc.)
Training Outcomes
Enter outcomes associated with training entrepreneurs, employees or students.
Please specify how many of the following types of trainings were offered:
Number of new courses developed
Number of workshops offered
Number of seminars at a conference offered
Number of trainings that were contract education
How many were credit classes (FTES)
How many were non-credit classes (FTES)
How many were not-for-credit classes
Hours per class?
Hours per class?
Hours per class?
# OF
ENTREPRENEURS
# OF EMPLOYEES
# OF STUDENTS
Receiving basic skills training
Receiving customized training
Completing industry certification/testing program
Number of persons enrolled (at census date for classes)
Number of persons completing the class
Total hours of training
Technical Assistance Outcomes:
Enter outcomes associated with assistance that was research, consultation, or other non- training service. These
technical assistance outcomes are organized by grouped served: 1) Employees/Students, 2) Business
Owners/Managers, or 3) Colleges.
Please specify the number of EMPLOYEES/STUDENTS receiving the following:
Career assessment: Employees' skills assessment or professional certification
Demonstration of new generation equipment, new technologies, new software, or advance
production techniques
Advising employees/students
Other technical assistance
Total hours of technical assistance to employees/students
Page 3 of 4
# OF
EMPLOYEES
# OF
STUDENTS
ECONOMIC AND WORKFORCE DEVELOPMENT
ONLINE DATA COLLECTION SYSTEM (DCS) 2010-2011
Please specify the for the following kinds of technical assistance to BUSINESS OWNERS/MANAGERS:
Number of business owners/managers served
Number of counseling/consulting efforts (financial, technology, research, management, program/resource development )
Number of assessments (business organizational needs, environmental/energy, technology needs, manufacturing process
capability, development of curriculum for the business )
Number of demonstrations of new generation equipment, new technologies, new software, or advance production
techniques
Total hours of technical assistance to business owners/managers
Please provide the numbers of the following kinds of technical assistance to COLLEGES:
Number of Studies/Environmental Scans/Data provided
Number of demonstrations of new generation equipment, new technologies, new software, or advance production
techniques
Number of times assisted college faculty and staff in the acquisition of economic development skills
Number of troubleshooting economic development program problems at a community college
Number of in-depth assistance to community colleges with EWDP grants & resource development
Number of incidents of helping community colleges to connect with businesses
Number of incidents of development of curriculum for the community colleges
Total hours of technical assistance to colleges
Employment Outcomes
Enter outcomes associated with placing or retaining jobs, internships or apprenticeships.
# OF
ENTREPRENEURS
# OF
EMPLOYEES
Number of jobs placed
Number placed in entry-level positions
Number placed into welfare-to-work or working poor hired by
employers, suppliers, and prime contractors participating in the
job development incentive funds.
Number of jobs retained
Number of internships
Not applicable
Not applicable
Number of apprenticeships
Marketing Efforts
Enter types of marketing efforts
Number of Advertisements (direct mail, print ad, radio, television, internet ad, or any other paid promotion)
Number of marketing research or planning (focus group study, client survey, etc.)
Number of Trade Shows
Number of networking events (chamber of commerce, business association, presentation to industry)
EWD Program brand management, marketing, or deployment
Other
Page 4 of 4
# OF
STUDENTS