Draft Proposed Amendments
Guidelines for Revisions
 Readily apparent changes, i.e., “low
hanging fruit” that are long overdue
 Convert prescriptive statements to
broader policy statements
 Propose delegation of authority to
enhance operational efficiency and
effectiveness
Consultant
Dr. Terry MacTaggert, Association of Governing Boards
Reviewed draft proposed amendments from the
perspectives of
 “best practices”
 accreditation standards
Dr. MacTaggert’s comments on draft
amendments
 Update and clarify policies, enhancing
understanding and potential for effective
implementation
 Provide for modest delegation of authority while
the BOR retains full authority over critical functions
 Conversion of BORP to executive policy assures
continued oversight
 In sum, changes are appropriate and consistent
with best governance practice
Draft Proposed BORP Amendments
 By-Laws (Lead: K. Amemiya)
 Revised the function of the Committee on University Audits
Draft Proposed BORP Amendments
 Chapter 1, General Provisions (Lead: K. Amemiya)
 Revised “Policy on Nondiscrimination and Affirmative
Action”
 Added images of University seal, University logo, and Coat
of Arms
Draft Proposed BORP Amendments
 Chapter 2, Administration (Lead: K. Amemiya)
 Allows authority delegated to the President to be further
delegated at the President’s discretion, unless the Board
specifically limits the President’s delegation of authority
 Eliminates the detailed Self-Assessment Format to provide
Board with greater flexibility and latitude when conducting
Presidential evaluation
Draft Proposed BORP Amendments
 Chapter 3, Organization (Lead: H. Todo)
 Updates name from Maui Community College to UH Maui
College
Draft Proposed BORP Amendments
 Chapter 4, Planning (Lead: L. Johnsrud)
 Updates environmental context statement and mission of
community colleges.
Draft Proposed BORP Amendments
 Chapter 5, Academic (Lead: L. Johnsrud)
 Sections relating to research are being moved to proposed new Chapter
12
 Defines length of provisional status; provides for extensions of
provisional status; allows President to terminate programs not
extended or without established status application; allows the
President to terminate BOR approved programs
 Clarifies that a person may receive only one award in teaching and one
award in research in their period of service at UH; and provides that
campuses to develop selection procedures
 Converts affiliation and cooperating agencies reports to upon request
status; and eliminates section on Western Governors University, as UH
is no longer participating
 Broadens definition of semester from a defined 15 weeks to period that
is consistent with student achievement and accreditation standards.
Draft Proposed BORP Amendments
 Chapter 5, Academic – Continued
 Allows reports on centers to be made upon request
 Deletes requirements on establishing a theme
 Revises nonresident campus ceiling at baccalaureate
institutions to 35% for undergraduate students
 Deletes credit by examination section; deletes details
related to the library with conversion to executive policy
and provides that the President may delegate to
Chancellors; and deletes appendixes on General Education
and Library Fees with conversion to executive policy
Draft Proposed BORP Amendments
 Chapter 6, Tuition & Fees (Leads: R. Freitas & K. Lee)
 General clean-up and streamlining of policies and/or
statements which are duplicative or contradictory
 Moves BOR-approved fees to the end of the chapter
attachment and delegates authority for future adjustments
to the President
 Removes specific types of institutional financial aid in
conjunction with new executive policy; retains the
overarching philosophy of the Financial Assistance Policy,
UH Regents & Presidential Scholarship, and State of Hawai‘i
B Plus Scholarship
Draft Proposed BORP Amendments
 Chapter 7, Student Affairs (Leads: R. Freitas & K. Lee)
 General clean-up and streamlining of policies and/or statements
which are duplicative or contradictory
 Removes specific operational guidelines on student housing for
campuses while retaining overarching policy statements on
housing remains, along with assignment priority statements
 Delegates student housing room rates to the President or
President’s designee
 Removes the Short-Term Student Loan Program
 Revised International Student Health Insurance
 Removes Articles/Addenda: UHM Campus Center Charter from
1971, UHH Student Housing Rates from 2005, Maui College
Student Housing Rates from 2005
Draft Proposed BORP Amendments
 Chapter 8, Business & Finance (Lead: H. Todo)
 Increases maximum dollar level of construction projects
and consulting contracts beyond which Board approval is
required
 Makes other revisions to eliminate impractical and overly
restrictive, prescriptive or cumbersome, or unnecessary
procedures which are not required or are inconsistent with
policy statements
Draft Proposed BORP Amendments
 Chapter 9, Personnel (Leads: L. Johnsrud (Academic) & B. Hashimoto
(Non-Academic)
 Authorizes the President to appoint faculty; provides that faculty
compensation shall be in accordance with current collective bargaining
agreement; and provides that the President shall promulgate policies in
consultation with University executives setting forth the duties,
responsibilities, qualifications, guidelines and timelines for selection,
conditions for appointment, compensation and other administrative
requirements: Department Chairs, Special Program Directors and
Chairs of Academic Subdivisions, Graduate Assistants, Lecturers, and
Cooperating Teachers/Counselors and Observation/Participation
Teachers.
 Continues Board support of exchanges of University of Hawai‘i faculty
with other institutions and provides that the President shall promulgate
policies for faculty exchanges
Draft Proposed BORP Amendments
 Chapter 9, Personnel – Continued
 Eliminates the requirement for the President to provide an annual
report to the Board regarding special salary adjustments.
 Delegates authority to the President to promulgate implementing
policy to administer a faculty classification plan and make amendments
to the plan, provided that any new faculty categories or permissible
campus faculty groups shall be subject to prior approval of the Board
 University of Hawai‘i at Mānoa faculty classifications to include seven
(existing) categories with grades within each category: Instruction;
Researcher; Specialist; Librarian; Extension Agent; Graduate Teaching
Assistant; Lecturer
 Provides that the President shall adopt policies relating to Clinical titles
for non-compensated faculty appointments in Health Science and
Social Welfare
Draft Proposed BORP Amendments
 Chapter 9, Personnel - Continued
 Extends political activity policy to employees seeking non-partisan
public office (e.g. Mayor of the City and County of Honolulu, City
Prosecutor)
 Deletes radiational safety that is subject to other policies, procedures,
rules and regulations
 Provides that the President shall adopt rules applicable to the Waahila
faculty housing and a University Housing Assistance Program
 Provides that faculty sick leave shall be in accordance with the
provisions of the most current collective bargaining agreement
 Deletes obsolete policy relating to prohibition of service beyond age 70
 Updates the name of the agency responsible for administering the
health benefit program
Draft Proposed BORP Amendments
 Chapter 9, Personnel - Continued
 University of Hawai‘i Hilo and University of Hawai‘i West O‘ahu faculty
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classification to include three (existing) categories with grades in each category:
Instruction; Lecturers; Affiliate Faculty
Community College and Maui College Classification to include one (existing)
categories with grades within each category: Instruction
Delegates to the President authority to identify high demand academic
disciplines and recruit faculty in the recognized high demand disciplines at
salaries that exceed the maximum of the appropriate salary schedule
Delegates to the President authority to establish, amend, and administer a
classification and compensation plan for graduate assistants
Clarify the approving authority for legal representation requests
Delete obsolete reference to managerial personnel
List authority delegated by the Board to the President for certain Personnel
Actions.
Draft Proposed BORP Amendments
Chapter 9, Personnel - Continued
 Updates section to reflect changes in the IRS regulations and to
delegates authority to the President to make program changes as
necessary
 Amends to include feminine form “Emerita” of “Emeritus”
 Deletes Incentive Early Retirement program which is inconsistent
with of Act 179, SLH 2010
 Recommends 1) eliminating the requirement for the President to
report executive salary exceptions as such are publicly posted; 2)
amending various provisions to reflect the Board’s delegation to
President; and 3) delegate to the President authority to approve
amendments to the executive salary schedule
 Allows executives personnel to request a leave of absence for family
leave purposes based on provisions aligned with faculty and staff
Draft Proposed BORP Amendments
 Chapter 10, Facilities (Lead: B. Minaai)
 Delegates to the President authority to add or delete from
the exempt classes of action as operational needs change
 Delegates to the President authority to establish child care
programs and develop program guidelines
 Delegates to the President authority to promulgate policies
and procedures for the parking and operation of motor
vehicles on University campuses
Draft Proposed BORP Amendments
 Chapter 11, Miscellaneous (Lead: D. Lendio)
 Delegates authority to submit legislative requested reports
to the legislature on behalf of the Board of Regents
Draft Proposed BORP Amendments
 New Chapter 12, Research (Lead: J. Gaines)
 Allows individual investigators to choose whether or not to
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participate in projects for which the sponsor may impose
certain limitations on dissemination
Deletes classified managerial group
Provides that classified research should not be conducted
on campus
Provides that the President and Facility Security Officer
shall possess a personnel security clearance and that
security officer shall be responsible to ensure safeguarding
classified information.
Precludes members of the Board of Regents and the
administration without security clearance from accessing
classified information
Draft Proposed BORP Amendments
 New Chapter 12, Research (Lead: J. Gaines) cont.
 Deletes rules relating to outside research projects
 Deletes prohibition against outside use of University
facilities
 Deletes requirement that university substantiate
basis for service ordering to RCUH
 Increase purchase limits from $100,000 to $300,000
 Deletes requirement for monthly service order
reports to the BOR
 Amends requirement for annually executed
agreement to annually review agreement