FACILITIES/CAPITAL BUDGET COMMITTEE
AND
FINANCE COMMITTE
Joint Meeting
Thursday, January 27, 2011
Members present: Robert Mallat, Harvey Hill, Richard Heath, Craig Lawler,
Lucille Jordan, Ned Densmore, Ron Rioux, Richard Gustafson, Susan Huard,
Steven Guyer, Paul Holloway, and Jeremy Hitchcock.
Regrets: Claudie Mahar, Kim Trisciani, Robert Duhaime, Dave Paquette, William
Marcello, and Kathy Shields,
Also in attendance: Bill Gabler, Scott Osgood, Shannon Reid, Mike Marr, Alice
Mowery, and Mary Scerra.
The joint meeting was called to order at 1:05 p.m. at NE Delta Dental, 2 Delta
Dr., Concord, NH.
FACILITIES AND CAPITAL BUDGET COMMITTEE
Chair Heath opened the meeting by expressing the Board’s thanks to Mr. Mallat
for his leadership chairing the Facilities and Capital Budget Committee.
1. Approval of the September 23 and October 6, 2010 Meeting Minutes
VOTE:
The Committee, on motion of Mr. Mallat, seconded by Mr. Guyer,
voted unanimously to approve the minutes of the September 23
and October 6, 2010 meetings minutes as presented.
2. OEP/CCSNH Energy Projects
Mr. Osgood introduced Bill Gabler, who has been hired to coordinate the systemwide energy projects funded through the NH Office of Energy and Planning
(OEP). Funding for this work totals $1.3 million. Projects must meet specific
federal guidelines and include energy projects at each college.
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NH OEP is responsible for federal reporting. CCSNH will submit information to
OEP. Mr. Gabler noted the specific guidelines, requirements and required
outcomes for eligible projects, including BTU thresholds.
The updated project contract status was circulated. Mr. Gabler reported on each
of the projects/contracts identified on the January 24, 2011 Energy Projects.
Question was raised on awarding two contracts to non-NH companies. While
most of the vendors are NH companies, we must follow bid rules that do not
include an in-state preference.
Of concern is completing the work by June 30, 2011. There is some risk related
to the availability of the funds for projects not completed in accordance with
federal timelines. Committee members emphasized to the project coordinator
that our contracts, as well as any bond requirements of the vendors, must
address project deadlines.
Mr. Gabler indicated that he contacted all contract vendors today about
completing the work on time. All have indicated they can. After contract
approval today, vendor contracts can be completed soon so work can begin as
soon as conditions permit.
VOTE:
The Committee, on motion of Mr. Mallat, seconded by Mr. Guyer,
voted unanimously to approve the following energy contracts as
submitted as follows:
OEP - CCSNH ENERGY PROJECTS
PROJECT CONTRACT STATUS
DSO update 1/25/2011
PROJECT #
DESCRIPTION
Company
Budget
Bid
Contingency
WM OEP 01
Audit Retrocommissioning
H.L. Turner
$20,000
$26,400
$0
$26,400
WM OEP 02
Insulate Walls
Memolo
$220,000
$176,397
$11,466
$187,863
WM OEP 03
Update Lighting
LighTec
$50,000
$50,000
$0
$50,000
White Mt.
Lakes
Region
TOTAL
Coos
Belknap
LR OEP 04
Photovoltaic System(s)
ReVision
$100,000
$99,467
$7,460
$106,927
LR OEP 05
Energy Audit
H.L. Turner
$15,000
$17,000
$0
$17,000
LR OEP 06
Control systems
Pro Controls
$75,000
$79,300
$5,948
$85,248
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NHTI
Merrimack
NH OEP 07
Heating system in Library
Palmer Sicard
$95,000
$132,000
$9,900
$141,900
NH OEP 08
North Hall CHP
TBD
$80,000
$102,575
$7,693
$110,268
River Valley
Sullivan
RV OEP 09
retrocommission
Energia
$25,000
$18,460
$0
$18,460
RV OEP 10
Implement Changes
TBD
$50,000
$50,000
$3,750
$53,750
Keene Comm.
Int.
$50,000
$16,150
$1,211
$17,361
Keene AC
RV OEP 11
Manchester
Cheshire
Insulate Attic Spaces
Hillsborough
MC OEP 12
Update Lighting
LighTec
$80,000
$80,000
$0
$80,000
MC OEP 13
Control systems
Control Tech.
$100,000
$95,780
$7,184
$102,964
IRC
$50,000
$119,820
$8,987
$128,807
LighTec
ReVision or
Rev
$10,000
$12,064
$0
$12,064
$75,000
$75,000
$5,625
$80,625
$60,000
$20,000
$80,000
Nashua
NC OEP 15
Great Bay
Hillsborough
Install Solar Thermal
Rockingham
GB OEP 16
Energy Audit
GB OEP 17
Photovoltaic System(s)
System
Office
Project Manager
$364
General Contingency
TOTAL
$1,300,000
3. Nashua CC – Construction Update
Mr. Osgood reported that a Certificate of Occupancy for the full building has been
awarded by the City. It is on a temporary basis to resolve issues of pH
monitoring of the Science Lab waste. The contractor still has many items on the
punch list to complete.
Dr. Gustafson indicated that he is now attending weekly project meetings. The
auditorium is not in full use, but the users are pleased with the rest of the
building. There have been many issues with this project and we have learned
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from the experience. We anticipate that the punch list will be completed within a
month.
Brief discussion followed on restricting the ability of firms to bid on future
contracts.
4. Status of Critical Maintenance Projects
Mr. Osgood referred to the Facilities Projects Update report dated January 25,
2011 for critical maintenance updates. No questions were asked.
Dr. Gustafson added that we are currently reviewing and identifying the critical
maintenance needs for the next biennium so we can share that list with
legislators.
Trustee Mallat requested that maintenance funds be identified in the operating
budget and that we not allow those funds to be redirected. Routine maintenance
is critical.
Parking lot material for Nashua CC was discussed.
5. Long Range Capital Budget Plan Update
Chancellor Gustafson indicated that we continue to meet with legislators
individually on our plan. They approve of the theme and integrated plan. We
also briefed the governor’s staff last week and will be meeting with the Governor.
ACTION: Prepare a one page recap of the capital budget request for
Trustees, including a statement that we are capacity building in technical
areas.
6. Discussion of Committee Activities and Direction
Not discussed
7. Other
Dr. Gustafson noted that the Purchase and Sales agreement with Webster Care
was terminated due to its failure to make the $100,000 payment on October 1,
2010. We are preparing to list the property. Three companies have been
contacted for interviews.
President Eneguess indicated that WMCC may receive a gift of a building or
opportunity to purchase at a very reduced rate to house the automotive, mobile
equipment and welding programs. She will keep the Board updated.
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FINANCE COMMITTEE
Trustee Guyer left the meeting.
The Finance Committee meeting was called to order at 2:28 p.m. by Trustee
Rioux.
1. Approval of the November 30, 2010 Meeting Minutes
VOTE:
The Committee, on motion of Mr. Mallat, seconded by
Mr. Hitchcock, voted unanimously to approve the minutes of the
November 30, 2010 meeting minutes as presented.
2. Ratification of the MCC Janitorial Contract Phone Vote
VOTE:
The Committee, on motion of Mr. Mallat, seconded by
Mr. Hitchcock, voted unanimously to ratify the phone vote of
January 5-7, 2011 to approve the contract with SJ Services for
janitorial services at Manchester Community College.
3. OEP/CCSNH Energy Projects Contracts
Mr. Rioux noted that most of the details of the projects were explained earlier
during the Facilities Committee meeting.
Discussion followed on flow of funds/payment and consequences should the
projects not be completed by June 30, 2011. It was explained that we are paid
by project intervals through an invoice to OEP.
ACTION: It was requested that we obtain exact information on
consequences for missing the completion deadline date.
VOTE:
The Committee, on motion of Mr. Mallat, seconded by Mr. Heath,
voted unanimously to approve the following six energy project
contracts.
LRCC Installation of Photovoltaic Systems contract in the amount
of $106,927 awarded to ReVision Energy, Portland, ME.
NHTI Upgrade to Heating System in the library contract in the
amount of $141,900 awarded to Basix Automation Integrators,
Portsmouth, NH
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MCC HVAC Controls System Upgrade in the amount of $102,964
awarded to Control Technologies, Manchester, NH
Nashua CC Installation of a Solar Thermal System in the amount of
$128,807 awarded to Industrial Roofing Company, Lewiston, ME
WMCC Insulation of Walls in the North Wing in the amount of
$187,863 awarded to Louis T. Memolo GC, Inc., Gorham, NH
NHTI Combined Heat and Power System in North Hall in the
amount of $110,268 awarded to Revolution Energy, Dover, NH.
4. Other
Chancellor Gustafson reported on implementing a CCSNH fraud reporting line.
The official memo to all CCSNH employees will be emailed tomorrow.
Communications to this line can be anonymous and will remain confidential.
Over the past several years, more and more organizations, including colleges
and universities, have implemented internal and external mechanisms to improve
fiscal and operational integrity and transparency.
The meeting adjourned at 2:40 p.m.
NEXT MEETING:
April 5, 2011
9:00 Facilities; 10:00 Finance
Respectfully submitted
Marie Anne Mills
Assistant to the Chancellor
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