Budget Hearings 10/16/13
Attendance
 Sarah
 Nathan
 Stacyi
 Joe
 Jim
 Chris
 Nathan Krueger
 Megan
 Quin
 Calvin
 Kurits (joined after ppm discussion)
PPM discussion
 Nathan K: what changes do we need to make to it
o A lot of flaws. It also doesn’t reflect the views of where this group thinks
this money should be going.
o Use some main points of the ‘09 ppm but also add what we feel about
travel food etc.
o PPM should reflect how we feel about funding positions
 Is this manual what the group bases their proposals on? And will major changes
catch groups off guard.
o Potentially yes however the amount of people referencing ppm is quite
small however still important people. Most will be in our favor limiting it
down.
o Ideally it is something we want clubs to look at but we didn’t reference it
in budget managers meeting.
o
 Jim: bigger orgs like speaker series do reference the PPM and we do open
ourselves up to trouble
 Joe: what did we originally revise?
o Bylaws contained a lot of things that should be in the ppm. Confusion with
what is needed as far as OSA approval. The intention was to have it
approved before deliberations and hearings
 Sarah: I don’t see it as an issue with many of the budgets and there is also an
appeals process they can go through. Pro Con creating a new PPM
 Calvin and Quin enter
 Nathatn K: advising before we deliberate can put us in a sticky situations.
Advising is for next year can be helpful
 Joe: we need to decide what we are funding
 Sarah: what is in the PPM we are legally required to follow it. It will make
deliberations easier (new ppm)
 Quin: when do deliberations start
o After presentations. If we decide to make a new one we would do that
after hearings and then it would go to Jean and Petra and we would like to
say we would have it back for two weeks from today at most three weeks.
 Chris: changes need to be made but we need to be careful how we make them.
 Nathan K: are there dollar amounts that are particularly scary. Can we just change
the necessities
o Yes time line is the biggest scare.
 Sarah: we used this document last year and it was not reflected in our decisions. I
am not okay with that we need to outline where we are funding. We need to
outline what we are funding. Strengthens our view point neutrality. We can’t
violate the ppm. If we pass this through we need to stick with it
 Quin: we stick with this and forces us into following things we don’t agree with.
We ignore it and get into trouble. We write a new one and chance pissing clubs
that wrote their budget based on this.
 Jim: there are a few view point neutrality here that we can change
 Sarah: look at the last sent it just stops. We need a doc we can be proud of
 Stacyi: I think we should rewrite it the pages I read were contradicting itself
 Nathan koffkee: rewriting will take longer than a week. I think we should revise
this one.
 Joe: Can we just go through this one and decide where we stand on it
o Sarah: we can go through the exec summaries and look for where we don’t
want to fund or we only fund travel for this much.
 Jim: we don’t need to rush into this decision
 Joe: we need to rewrite it and use what we have heard in hearings
 Megan: we need to decide today to start writing it
 Quin: start writing it and decide if we want to or not.
 Nathan: changing dollar amounts we may want to change with more caution
 Jim: as a committee we need to decide where we want to fund
 Joe: we do have to be careful with catching clubs off guard but we have already
made up our mind on what we are funding we should just put that in our ppm
 Nathan koffkee: when a club says what didn’t you fund this we can just point
them to the pmm
 Chris: we need a doc they can look at clearly and know if they ask for something
whether or not they are going to get it
 Quin: links for subsections for the various groups so that the doc is easier to read
 Jim: we need a user friendly version
 Nathan koffkee: move to revise ‘09 ppm prior to deliberations it seconded by Joe
o 8-0-0
Budget Hearings
Kurtis enters
Reeve Union Board
 SArH: student assistants how many positions is this for
o Two and its 1800
o
 How many hours do you budget them to the budget manager
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o 7
o
where do you get the extra 400 in that student assassitants
o put in for that from allocations. If we don’t gwet it then reeve pays for it.
Goes to budget manager.
Sarah: movies
o Film everyother week we are on a contract. Last year we included some
interim dates as well
 Servies and professional is reflected in the second budget
 Quin: what happens in workshops and retreats and who goes
o Exec board. One on fall and spring. The students plan
o Spring is the SLIC retreat that adds networking components.
 Nathan Krueger: in concert budget is the figure estimated from concerts
o
 Quin: clothing and tshirts 750 what does that go for
o Event staff tshirts to signify who is working,
o Byegosh fest is one where everyone has a bygosh shirt
o
 Sarah: how many shirts needed per event
o 40 per event
 Nathan koffkee: do they keep shirts
o Yes and different volunteers are at each one
 Sarah: breakdown enternainment that requires food
o Provide food and drinks for each entertainer
o Our groups have food at one meeting per semester
o Drinks the entainer wants. Or at winter carnival we provide hot coco to all
the participants. Things to enhance the event
 Nathan Koffkee:
o Example of how things might get broken down
o
RUB concerts
 Sarah: middle agent what do they do
o Person in industry with buying power. UWO is not a school with buying
power to call directly. They give us access to these types of talent. They
are onsite incase anything goes awry day of show. They are on the side of
the purchaser
 Free concerts
o Students don’t pay to go to them
o Trend is UW schools are working towards completely free shows
 Quin: how much do these bring in (how much are students paying)
o Waynes bros just shy of 17000
o How we are able to put on a spring show. We use that revenue for that.
WRST
 Quin: maintenance and repairs where does the estimate come from
o We can’t anticipate where repairs are going to be needed.
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o Goes towards buying things to maintain what we have. WE have to get
broadcast quality gear and that limits where you can buy things.
o $3000 a year goes to our engineers for repairs.
o Every five years we need to have to tower inspected and painted
o
Quin: supplies prmotiions. How much is for items given out and appearl
o All items will be given out
o WRST polos with logo. But 3 years old due for replacement
Srah: awards submissions
o WI broadcaster $5 per
o NBS 35
o NY inter 50
o Some free, others 40-50
Joe leaves
Geography Club
 Nathan koffkee: 10 going to each conf. is that an estimate
o Based on how many are going to the conf. this year.
 Follow up wouldn’t you need two cars
o Possibly or people who live close will drive themselves
 Cal: what way are benefits brought back
o Shared in classes, and some teachers offer extra incentive for people that
go if they come in and explain what they did
 Sarah: how many attend food meetings
o About 15
 Calvin: why 10 for conf
o Estimate and this year its how many we had and so we thought we would
open to same amount next year.
Boxing Club
 Sarah: equip stays with org correct
o yes
 Quin: travel just going to watch not compete
o Going there, entrance fee,
o If anyone wants to compete they will not do it under UWO name due to
regulations
Club Nippon
 Quin: Travel you plan on taking two separate trips each semester
o Split cost of bus with other clubs.
o 682 includes the other costs
 Calvin: projector. What events are outside of reeve that you need these
o Cooking nights in gruenhagen
 Borrowed
o Problems with projectors in reeve as well. The laptop rented didn’t have
ppt
o
 Nathan Krueger: how many people attend your meetings
o 20-25
 Calvin: instructor invited will be open to everyone?
o Yes
Habitat for humanity
 No questions
Beat2SouL
 Calvin: travel do you represent UWO at this or just beat2soul
o Workshops are done throughout the day and then the professional dancers
do a competition on the second day
o Beat2soul more focuses on workshops but everyone they talk to they tell
they are from UWO
o There are diff performances fromf other countries and they become more
aware of other cultures
 Chris Leaves
 Megan: travel explanation on cost
o Gas included in that. But mix up with fleet vehicle cost
 Calvin: rents and lease section explain roller derby
o Perform during half time there. Would use money for travel for fleet
vehicles.
o
Society of Physics Students
 Quin: ad and notices why does it have to be done at officemax vs campus
o Just looking at a price point for the budget. Just depends what is available
at the time. We are open to using campus
 Calvin: why laminate and where are you putting them
o Last longer and re use them.
o Change dates with a dry erase marker.
o Cost effective for following year
o Meetings are the first and third Tuesdays each month
o Put throughout Halsey where most science students are
 Laminated posters have to go through different channels.
CARE
 Calvin: What other orgs are you involved with
o Cosponsor with diff orgs: Umatter, WAC, African studies program, etc.
Joe returns
Black Student Union
 Kurtis: services misc: what activity will you be doing that requires 200. That just
seems like a lot for an activity
o Based on past expenses for activities. It is for additional costs
 Calvin: Black Thursday event speaker. Where does 1500-2000 come from
o Combination of total for black history month
o Made for multiple speakers, performances, entertainment dancers
speakers, etc.
o
 Quin: travel typo is it 8 or 9 students?
o 9 students

Calvin: why 9
o 9 people on our exec board. Conference is for leadership positions.
o Students wanting to pursue other leadership positions national conference
good networking experience and sharing ideas
 Sarah: welcome back bowling cost
o $200-300 take about 10-20 students and they invite over 100 students to
come who pay for themselves. They try to pay for first year students
 room for travel why not 3 one for girls boys advisor
o they will double up
 postage where sent
o other departments on campus and off campus orgs like churches and boys
and girls club
o they are save the date cards for big events
Converge
 Quin: under supplies you have 30 journals what is the purpose of those
o Study manual for students. It is their bible studies materials, like a
workbook
 Calvin: benefit of travel
o Fall retreat: get to know students and make connections
o Little farmer: fun activity, good time for students to get off campus
o SALT is winter conference, good time to get to know each other and grow
in their faith
o Core: is for student leaders. They get training to prepare for being student
leaders
 Are these just converge members going?
o Technically anyone can come but its mainly converge that goes to fall
retreat and SALT
 Quin: is it four vans for first and 7 for next
o Four is for the 20 student leaders
o Salt is for all the students that want to come
 Nathan Krueger: for salt do you try to take as many as possible
o 50 is probably what we will get
o benefits: students grow closer with their faith and together
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Quin: salt conference what do you get from that that you cant do here
o We are a chi alpha group and that is our district so all the chis from great
lakes go there.
o There are diff speakers and worship and fun activities
o Get away from campus and its with other ministries’ too
Joe: benefit
o Students share their experiences
Sarah: benefits as core
o Leader trains them
o Just for Oshkosh they put that on
o How they train members to be leaders
Why is it necessary to go to ranch as opposed to here

o At a camp diff activities and more opportunities for hem
Kurtis: have you thought about doing something closer to reduce costs
o Honestly can’t answer that
Rugby
 Nathan koffkee: food is that one time
o Every night before home tournaments
UMatter
 Calvin: How did you operate before recognition and how many members
o There was a grant until 2011 and student affairs paid for it after that
o The way we set it up was to have a student team but diff offices oversee
the different areas. They designate students to represent the areas
o Students volunteer to help out
o Diff reps for various orgs as well
 Sarah: rents and leases. If you are recognized you don’t get charged
o
 Speaker cost associations. Travel 500 each please explain
o 500 once and 640 is because incase they need to stay two nights
o Travel cost and 140 for lodging cost
o One speaker.
o 1340 is a typo just need the 640
HSU
 Kurtis: for travel to Stevens point how many people go
o 20 members (15 members plus exec board)
 Calvin: is there a reason you bring 5 and not one or two
o There are a lot of sessions and breakouts with 5 it is better for everyone to
go and learn about the diff sessions
o
 How do you bring that back to campus
o Conference we hold here we display what we learned at national
conference
o 5 and emerging leader is because we want board to go…
 Quin: weekly meetings are they advertised to entire community
o Booth at taste of oshkosh
o Social media and word of mouth are biggest forms of ad
o Big events we make flyers for
o Advisor announces it to his students as well
 Speakers. Concern is that bringing these people to
 Calvin: awards
o Speakers are given plaques as a thank you for being a keynote speaker
o Top members are announced at their conference and prize is issued there
 Sarah: value of award and what are prizes
o Use book store
o Global market
o Gift cards primarily
o Tshirts from bookstore
o
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Estimate amount awards spent on those three people
o 150
 Nathan Krueger: is there a fee for your conference
o Charge non students
 Is food for just members of club or all participants.
o Food goes to everyone that attends
 Sarah: how much do you charge non UWO
o Bigger one 10/person
o Little 5/person
 How many non students go
o 30-40
 That means in revenue you are getting 750 what does that go to
o Fundraising and club next year
o Things we don’t get allocated money for
 HSU conference is that the one you charge $10-40 for people to go to
o yes
 decorations 500 amount
o estimate from this year
 travel: 5 students and one advisor go
o exec board and emerging leaders
 benefit of spending 5000 on this conference
o cant send all members for Stevens Point all members can attend.
o The content from national is much deeper. They address global issues of
the Hmong that you don’t get from state conf. they focus on state or
community level issues.
o Conference is looked highly upon. Professors go and talk about their
research
o Only opportunity HSU has at that level to learn about diff issues and
concerns at national level
 Quin: how many on exec board
o 5 currently
 How many are emerging leaders and how many have official titles
o 3 exec members and 2 emerging leaders.
Colleges Against Cancer
 Sarah: do you charge people to participate in BTF and relay for life
o BTF 5 and money goes to American can
o 10 for relay for life goes to shirt and American cancer society
 fee to participate is American cancer society we don’t get that
 Tshirts 1425 at about $5/each
o Committee members if they attend a certain number of meetings
o Give away at event but run out
o Also sell them at event to get $ for American cancer society
o Relay cost includes cost of shirt
o 375 is just for committee members the rest of the funds is for participants