GENERAL REGRET LETTER Here is an example of a regret letter. Please tailor yours to your department. Dear XXXXXX, We appreciate your interest in the XXJob TitleXX for the XXOffice/DeptXX and your patience throughout the hiring process. As a follow up to your recent application, we want to personally let you know we’ve decided to pursue a candidate who better suits our current needs. We wish you the utmost success in your career endeavors. Sincerely, The XXOffice/DeptXX Team Contact Ashley Castro in HR with questions.