Zeak T. Naifeh
Director of Student Activities
Cameron University
MLK Day of Service
Planning Process
• Formed a Committee
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Dean of Students
Director of Student Activities
Director of Student Development
2 students
Director of United Way
City of Lawton Representative
MLK Celebration Committee Representative
• Started meeting in October
• Meet every two weeks and then more as needed
Planning Process
• Website
▫ Used for volunteers to sign up online
 www.cameron.edu/mlkcelebration/dayofservice
▫ Tracked:
 Special skills, number of volunteers per group, any
request for projects, any limitations, etc.
▫ Gave general and updated information about the
day as it came closer to time
Finding Projects
• Brainstormed list of ideas and contacts the
group new of
• Used local United Way
• Narrowed the list down
• Contacted each agency on the list
• Pre visit to see what exact work would need to be
done and number of volunteers
• Revisited past locations- big projects
▫ Boys and Girls Club- cleaners, organizers, helpers
• Made a list of goals at each site
Projects- sample
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Boys and Girls Club
Lawton Food Bank
Children’s Shelter
Habitat for Humanity
Salivation Army
Battered Women’s Shelter
Cameron Campus- i.e. painting fire hydrants
Recruiting Volunteers
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Emails
List serves
Flyers
Phone Calls
Personal visits
Student Organizations
▫ Any special talents- i.e. Art Guild
• City of Lawton Youth Services Coordinator
emails
Volunteer Sources
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PLUS
Athletics
SGA/PAC
Housing
CU Faculty/Staff
Student Organizations
Greeks
Lawton/Ft. Sill Community
Family Members
Planning Process
• Set registration deadline
▫ Or else its on going and never ending, but build in
some flexibility for those who just show up
• Matched volunteers to sites
• Follow up emails/calls to each volunteer
periodically and then days before to verify
• Held an organization day Friday before the
actual day with team leads
• Each site needs a team lead who has been
involved in the processstudent/faculty/staff/community
Funding/Budget
• 2009
▫ Grant- $1,000
 Used to buy materials for project site
▫ Salivation Army- $1,000
▫ University Cash-$875
 Food, drinks, promotion
 Things that directly benefited the students
▫ University In-Kind- $1,015
 Transportation, staff time
▫ Total Spent- $2,875
Funding/Budget
• 2010
▫ Grant- $500
 Used to buy materials for project sites
▫ University Cash-$1,038
 Food, drinks, promotion
 Things that directly benefited the students
▫ Local Lumber Co. Donation- $257 of supplies
▫ Carpet Co.- $175 of carpet
▫ University In-Kind- $2,660
 Transportation, staff time
▫ Sites purchased their own supplies/materials
▫ Total Spent- $1,538
Carrying out the projects
• Met with each site several weeks out to see how
many volunteers they would actually need and to
verify the actual project(s)
• Had a CU staff member at each site
• Hospitality crew to check on each site
• Hired photographer to document the day’s
activities
Documenting
• Keep track of numbers, especially if you have
grant funding
• Get photo releases/labiality waver
▫ We did on sign in sheet
• Hard to get everyone to sign in, that’s why it is
important to have team leads
• Feedback, still working on a good system
Misc.
• Safety Issues
▫ Some we turned down due to skill level, etc.
• Seek out other sources of funding
▫ Most agencies don’t have the money to do most projects
• Great with publicity
▫ Great for CU
▫ Helped with future years
• Tie it in with something
▫ We invited the volunteers to our afternoon MLK
Celebration panel presentation
• Reflection at lunch
▫ Something easy to facilitate
• Video presentation of pictures
Results
• 2009
▫ 275 unduplicated volunteers
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185 college
35 faculty/staff
10 adult community
45 youth community
1,598 volunteers hours
▫ 1 project site
▫ 8-1:30
Results
• 2010
▫ 394 unduplicated volunteers
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241 college
34 faculty/staff
38 adult community
81 youth community
1,970 volunteers hours
▫ 16 project sites
▫ 8-1
Questions & Answers
Contact Information
Zeak T. Naifeh
Director of Student Activities
Cameron University
580-581-2217
znaifeh@cameron.edu