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September 24, 2012
WEB POLICY FOR TEMPLE COLLEGE
Introduction
Temple College encourages the dissemination of the most current and accurate
information through the Temple College Web Sites. Since Temple College is
responsible for the content of all Web Pages, the Web Policy sets the standards for
the Web Sites, which conveys the College’s mission and purpose.
The Temple College servers will be used exclusively for the purpose of disseminating
official Temple College data and information. They are not to be used for any private
or personal purposes.
Definitions
Homepage/Landing Page
The initial Web document for TC, for an organization, or for an individual, from which
any subsidiary Web page, or other Web pages, can be accessed.
Webmaster, Web Manager, Content Editors and Content Workflow Approvers are
used to refer to TC employees, IT, College Communications, etc. who oversee and
make changes to Temple College's Web sites. This group creates all Web design and
function with the guidance of the College Communications Department.
Content Editors
These are the editors of Web contents. They are responsible, in conjunction with the
Content Workflow Approvers, for ensuring that TC Web content is current and
accurate information and adhere to the standards and guidelines for the Web Sites.
Content Workflow Approvers
These are the “owners” (publishers and approving authorities) of content. They are
the contact persons for the college, divisions, departments, organizations, or
individuals.
Policy Goals
The following standards are established in an attempt to achieve these specific goals:
•
To provide complete, correct, and current information published on the
Temple College Web Sites to the Internet community worldwide.
•
To support the academic mission of Temple College by providing a
medium for teaching, learning and research, and by providing access to
a wide variety of electronic scholarly resources.
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•
•
To identify all Temple College Web material as being provided by the
college. The distinction between official and unofficial content should
always be clear.
To reflect the image of the college through the quality of our Web
publications.
Web content should have a professional appearance, provide user-friendly tools to
aid the viewer in making use of the site, and avoid those features that are
distracting and annoying distasteful, or offensive.
Creative design is encouraged, but only when it can be accomplished by adhering
to the standards and guidelines of the Web site.
Policy Statement
The Temple College Web Page is an official publication of the college. All employee
Web Pages linked to it and housed on the Temple College Web servers or Temple
College hosted Web servers are also official publications of the college. As such, the
content of these pages will support the college, its programs, faculty and staff in a
manner consistent with its mission. All Web Pages must clearly state their affiliation
with Temple College -- either the TC logo and/or the full name, “Temple College.” All
TC web sites must be housed and maintained on TC servers or TC hosted servers.
No employee Web page will be used to promote or solicit for personal financial gain.
Contents of Web Pages must follow college standards regarding nondiscrimination
and copyright, and may not contain offensive material or link to Web pages which
contain such material.
Initial Web pages created by content editors require the approval of their Content
Workflow Approver. They will also be reviewed by the College Communications
Office before publication. These pages must comply with established guidelines of
the Web site. Subsequent changes to Web pages by content editors will be subject
to the Approval Workflow Process.
Categorization of TC Web Content
Web content will be divided into the following categories:
1. College/Institutional Web Pages
Campus-level content is information that relates to all students, department
and public.
2. Distance Learning Web Pages
Course-material content is required for courses taught through electronic
delivery. This material will be reviewed by the Director, Distance Education.
3. Departmental Web Pages
General content is related to department information. Content will be
approved by department chair.
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4. Course Web Pages
General course material is used to teach TC courses. The TC Course
Management Software should be used for course instruction materials.
Instructors will be responsible for course content. Campus-level information
must link to common Web Pages.
5. Faculty/Staff Web Pages
Individual faculty and staff information is of a general nature, such as office
location, hours, etc. Content of other organizations, including professional
organizations, is required to support course instruction, or be related to
student campus activities. A review of content may be made based on TC’s
contractual and/or professional obligation to the organization.
Responsibilities:
Temple College is responsible for the content of all Web Pages. All academic and
administrative units are required to have a presence on the campus Web server that is
in compliance with these standards. Individual division heads are ultimately
responsible for determining that their respective unit’s Web content is current, correct,
functional, and standards-complaint. They are also responsible for insuring that
adequate staff is allocated to Web activities to create and maintain a professional Web
presence for their content.
The President’s Council may review Web contents for conformity to the college
policies and guidelines. The Webmaster oversees the operation of the Web site
under the direction of the Director of College Communications Office. Support of the
hardware and software for the campus Web servers is assigned to the Director,
Telecommunications/Network. Editorship of the campus level Web content rests with
the College Communications Office. Content editors are responsible for insuring that
the pages they edit fully comply with the standards of the Web site, follow any
divisional or departmental standards, and observe copyright regulations, all local,
state, and federal laws, and college policies.
Requesting a Content on the TC Web Sites
Temple College has several Web sites for different purposes to dissemination
information on the Internet and within the TC network. The requestor should
determine the scope and purpose for publishing the Web content. The request should
be sent to the Web site that meets the requirements of the content. Web content can be
administrative, instructional/course related, general/public and department/ committee.
The Content Workflow Approver will designate a Content Editor who will be
responsible for creating and maintaining the information in those pages. Recognized
student organizations must designate a sponsor who will be responsible for
maintaining the content of its pages.
After receiving a request for new Web Pages, the Webmaster will review the Web
Page to determine the content category e.g., College, Instructional, Distance
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Learning, and Departmental. The Webmaster will decide where in the TC Web
hierarchy new groups of pages should reside. Directories will be created on the
Content Management software and login access created for the Content Editor and
Content Workflow Approver if needed.
Temple College’s Official Web sites.
1. TConnect is the administrative Web site and the Web interface to the Datatel
software. Access may require a password. It is maintained by the Director of
Data Systems
2. Desire2Learn is the Course Management Site for providing course resources
for instructors and enrolled students. Access may require a password. It is
maintained by the Director of Distance Education
3. Internet WWW is the public TC internet site. Information is displayed using
content management software. Content editors maintain the content with
workflow approval and oversight by the College Communication department.
4. Intranet/Staff Portal is department/committee site. Department and committee
Information is for TC employees and access may require a password.
Department and committee maintain the content with oversight by the College
Communication department.
Review and Approval
Temple College will not publish any Web Page that contains or promotes illegal
materials, obscenity, pornography, harassment, pirated software, copyright
infringement, political endorsements, defamation or libel. It is the responsibility of the
Content Workflow Approver to ensure that all content in their Web pages is accurate
and current. Content Editors are designated to work with the College
Communications Department to ensure the representation and accuracy of the
proposed electronic publication. The College Communications Office is authorized on
behalf of the President to ensure that all official TC publications adequately and
appropriately reflect TC’s programs, plans, and policies. The President’s Council has
final authority for approving the content of Web Sites; the Web site maintainer may
terminate the links to those pages until the violations are corrected. Content
Workflow Approvers may appeal decisions of the College Communications
Department by going to the Executive Cabinet. In addition, the College
Communications Department may request a formal review by the President’s Council
of specific Web content on the TC Sites.