Cross Cultural Studies
PAYMENT, CANCELLATION & REFUND POLICY
NONREFUNDABLE CCS STUDY ABROAD FEE and PAYMENTS
ALL COR 274/COR 275 EXPERIENCES
A $150 NONREFUNDABLE study abroad fee must be received by the SAU Business Office in order to apply for any
CCS program. Should you decide to change programs, this fee may be transferred to another program in the same
academic year. The study abroad fee provides an international ID, insurance, travel photos and support services.
Note: Your student account must be in good standing according to the SAU Business Office in order to obtain clearance
to register for CCS. You will not see CCS charges on your normal student account. Each student has a separate CCS
account. When making payments it is important to specify that the payment if for your CCS account. Otherwise, it will
likely be assumed that the payment is for your tuition account. It is advisable to see your financial aid counselor or the
Student Accounts Coordinator in the Business Office to discuss funding your CCS program before you enroll. File
FASFA by February or early March so you can fund your CCS program!
CCS benefit eligible students. . . .
1. Will pay the $150 study abroad fee to enroll
2. Will meet payment deadlines for CORE 275 listed below if the cost of their program is more than the CCS benefit for
which they are eligible. If you have questions about your CCS balance, please call the business office at 517-750-6420.
3. The CCS benefit will be applied to the program cost on the last payment deadline.
You can pay your CCS payments through the mySAU portal by going to the student tab, clicking on the “make a
payment” tab and making a payment by EFT or credit card. Please print your receipt and bring it to the CCS
office. You can also pay in person or by phone at the Business Office. Note: A service fee of 2.75% is charged for credit card transactions. Credit
cards accepted are MasterCard, Discover, American Express, Visa or Diner’s Club. No service fee for EFT or check payment. Contact the business office at 517-750-6420 if you would like to make a payment over
the phone.
CCS Program Charges and Payment Schedule
PART A.
Professor Led Experiences:
January Programs:
A $500.00 payment toward the cost of your CCS program is due by May 1, 2016 for
January programs. The balance of the program cost is due in full by July 1, 2016 for
January programs. For students with the CCS benefit, those monies will be applied to your
CCS account after you have paid the balance over and above the value of your CCS
benefit. CCS participants who do not meet payment deadlines may be removed from the
program and should consult with the Business Office regarding payment arrangements
prior to payment deadlines. Any necessary loans should be arranged and approved well in
advance of payment deadlines.
May/Summer Programs:
PART B:
SAU Semester Programs:
Fall Semester
Spring Semester
A $500.00 payment toward the cost of your CCS program is due by November 1, 2016
for all May/June and summer programs. The balance of the program cost is due in full by
December 1, 2016 for May/June programs. For students with the CCS benefit, those
monies will be applied to your CCS account after you have paid the balance over and
above the value of your CCS benefit. CCS participants who do not meet payment
deadlines may be removed from the program and should consult with the Business Office
regarding payment arrangements prior to payment deadlines. Any necessary loans should
be arranged and approved well in advance of payment deadlines.
Program costs must be paid in full by April 1, the spring semester prior to the fall
program. CCS benefit monies, if applicable, will be applied to the CCS account after the
student has paid any charges over and above the value of their CCS benefit. SAU tuition
and room/board for fall semester must be paid in full before August 1.
Program costs must be paid in full by September 15 the fall semester prior to the
program. CCS benefit monies, if applicable, will be applied to the CCS account after the
student has paid any charges over and above the value of their benefit. SAU tuition and
room/board for spring semester must be paid in full by January 2.
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PART C.
IOCCS Experiences:
Individualized option students are responsible for their own financial and travel arrangements;
however a $250 nonrefundable deposit is due within two weeks of the proposal approval by the
Faculty Cross Cultural Committee in order to initiate the required COR 274 semester
preparation. Of this deposit, $150 goes toward the study abroad fee and $100 is credited toward
tutorial fees upon completion of COR 275. Tutorial fees for 4 credit hours (COR 274/275)
apply to all IOCCS students.
CCS Program Withdrawal
PART A:
Withdraw In Writing:
Once accepted, your CCS application and forms are considered binding; therefore,
cancellation must be submitted in writing. (See the CCS office for the appropriate
withdrawal form.)
PART B:
Withdrawal Penalties:
January Programs:
A. Withdrawals before September 15, 2016 — 50% of the total program cost may be
forfeited.
B. Withdrawals between September 15 and October 31, 2016 — 75% of the total
program cost may be forfeited.
C. Withdrawals after November 1, 2016 until departure — 100% of the program cost is
forfeited.
May/Summer Programs:
A. Withdrawals before January 15, 2017 — 50% of the total program cost is forfeited.
B. Withdrawals between January 15 and February 28, 2017 — 75% of the total
program cost is forfeited.
C. Withdrawals after March 1, 2017 until departure — 100% of the program cost is
forfeited.
Semester Programs:
Withdrawals from semester programs will be handled on a case by case basis and financial penalties
are subject to monies spent on behalf of the student at them of withdrawal.
Airline Refunds:
Airline tickets are negotiated several months prior to departure. In order to obtain the best price
possible, SAU buys only nonrefundable air tickets. Thus, if a student withdraws after the airline
tickets are negotiated and/or purchased, no refunds or transfer of tickets can be made.
In the case of a death in the immediate family or an illness that prevents the student from traveling
(documentation required), an exception might be granted by the airlines for a voucher upon
presentation of proper documentation. It would be the student’s responsibility to document in
detail and negotiate with the airlines or the travel agent if such a case should arise. Any money
refunded to SAU will be passed along to the student provided his/her account was paid in full.
Because this process sometimes deals with ticket consolidators, the process can take several months
to a year to complete. Students may purchase trip cancellation insurance on their own and is
recommended for at least the price of the air ticket. Please see the next page for information
on obtaining such insurance.
Individual Travel Dates:
In the event that a student has elected to travel at a time or by a means other than by the
designated plans of his/her CCS program, money expended for any airline tickets or other travel
arrangements already made for the student may be forfeited and no refund may be available to the
student. The student shall be solely responsible for making any such arrangements and shall be
solely responsible for the incremental costs of any travel or accommodation necessary for the
student to travel at any time other than the previously designated schedule of the program.
Additional administrative fees will be assessed for individualized travel plans when the CCS
office assists the student in making air arrangements for such plans.
I have read the above Cancellation / Refund Policy and understand the financial implications if I drop from a CCS
experience. I understand that if I request a change to the travel arrangements set forth in the program or make a change
myself, any such changes are my responsibility and any resulting additional charges incurred are my responsibility. I also
understand that I may choose to purchase trip cancellation/interruption insurance on my own.
Experience
Year
Print your name
Signature
Date
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Cross Cultural Studies
ADDITIONAL FINANCIAL INFORMATION
2016-2017
TUITION FOR CROSS CULTURAL STUDIES ONLY: If you are a full-time student at SAU both Fall and Spring
semesters 2016-2017 and plan on participating in a COR 274/275 experience in May term or Summer 2017, you might
consider not taking a class for Interim (January 2017) as your January “free class” would then be applied to the tuition charges
for a May term or Summer 2017 CCS experience. If you take a January class and are enrolled on a May term or Summer 2017
CCS experience, in addition to the cost of your CCS program you will be charged for 3 credits of May term or Summer
tuition. Summer school tuition is a bit over $1000 for three (3) credits. Tuition and CCS program costs are separate
monies.
INFORMATION REGARDING CCS PROGRAM PRICING1
January 2017 program costs are firm prices. May term and summer 2017 program costs are projected at the time of this
publication. Actual costs for May programs will be available during fall 2016. Costs for all program options are inclusive
except for personal spending money, unless otherwise noted.2 (SAU reserves the right to make adjustments in all program
costs if there are extreme fluctuations in the dollar exchange rate or airline costs.)
TRAVEL INSURANCE
Students may purchase trip cancellation insurance on their own and are encouraged to speak with CCS personnel to get
information on obtaining such insurance. This insurance is available from various insurance providers. One such provider,
Travel Guard, has information available on their website: www.travelguard.com. Air tickets purchased for CCS programs
are nonrefundable tickets. It is recommended that students consider insuring at least the cost of their air ticket. Please
inform the CCS office if you purchase travel insurance.
IMMUNIZATIONS/MEDICATIONS – It is recommended that you work with your primary care physician (PCP) or local
travel clinic for immunizations during summer 2016 and bring documentation of your immunizations received to the CCS
office in early September. Holton Health and Wellness Center (HHWC) can also help students obtain immunizations and
prescriptions if students order, pay for and make appointments for those services at least 60-90 days prior to their program.
The Centers for Disease Control (www.cdc.gov/travel) recommends for
most destinations:
Holton Health and Wellness
Center (HHWC) charge4:
♦
♦
♦
●
●
●
Varies by immunization
$20.00
$60.00
$60.00 each
$45.00 each
$80.00
Not available at HHWC
($100.00 or more off site)
Current childhood immunizations3 (up to date)
Current negative TB test (annual)
Current tetanus/diphtheria (valid for 10 years)
Hepatitis B (3 shots – all destinations)
Hepatitis A (2 shots - various destinations)
Typhoid (various destinations)
▲ Yellow Fever (various destinations)
● Anti- Malaria medication prescription (various destinations)
● Antibiotic for traveler’s diarrhea (various destinations)
♦ required by SAU
▲ required for entry to some countries
Schedule an appointment with HHWC or your
primary care physician at least 60 days prior to
departure for a consultation to get an anti-malaria
prescription and an antibiotic prescription for
traveler’s diarrhea. Both can be filled at most
pharmacies and should be filled at least 30 days
prior to departure.
● strongly recommended by SAU/CDC
1
CCS program costs are monies paid out for goods, services, and required activities on your experience and therefore, must be remitted in U.S. dollars per
institution policy.
2
Passport, trip cancellation insurance and immunization/medication costs are NOT included in the CCS program cost.
3
An official record of complete childhood immunizations must be provided in order to participate in CCS.
4
Prices are subject to change. Many insurance companies do not cover travel immunizations but do cover routine immunizations. Students are encouraged to
check with their insurance provider to verify coverage. Students whose insurance covers these shots should obtain immunizations at their own physician’s
office or a local travel clinic. All students are also given an opportunity to sign up and pay for immunizations at SAU in September 2016. Official
documentation of all childhood immunizations and travel immunizations must be on file in the CCS office by the first week of classes of the Fall 2016
semester. Records may be faxed to the CCS office at (517) 750-1536. The student’s name must be clearly printed on documents faxed to the CCS office.
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