VIGYAN PRASAR Department of Science and Technology REQUEST FOR PROPOSAL No: VP/819/AV/Sci Exp/2009 dated 16.12.2009 Sub: Invitation of proposals for production of 26 episodes science serials titled “Science experiments that shaped the world” Vigyan Prasar, an autonomous organisation under the Department of Science and Technology, New Delhi has been undertaking telecast of science serials through Doordarshan. To meet the transmission demand, VP is proposing to produce a 26 part video serial on the theme of “Science experiments that shaped the world”. Proposals are invited from various agencies for undertaking the production episodes. Scope of work Production of the video programme complete in all respects Duration: Each episode is of about 20 to 22 ½ mts duration (and would be required to be done in modular fashion) Language: Hindi Shoot format: Shooting in Digi Beta and mastering in various formats as specified in deliverables. Terms and Conditions: 1 2 3 4 The theme and topic of the episodes should conform to the programme brief provided by VP. The select agency should submit detailed script inclusive of visuals proposed. Only on approval shooting should be undertaken. The production of script should be of high quality meeting the industry standards. Competent and approved talent/voices should be used. Appropriate use of modern editing techniques including rendering of text/ visuals, multilayering, composting, chromo key, special effects etc should be made to make the film visually very rich. The video film should meet the international telecast standards of all public and private channels. 26 part serial has been divided into SIX blocks (theme/ topic attached) Each block would be considered a separate project. Producers/firms can apply for any or all of the blocks. (list of blocks and episodes envisaged for each block is given in a separate sheet) 5 6 7 8 9 10 11 12 Work should be completed in nine months after the issue of work Order. In case of genuine reasons for extension, letter should be sent at least 21 days in advance adducing the reasons for delay and extension of time limit. In case of non-completion of work within stipulated time period, liquidated damage charges will be levied upon which will be 0.5% of the total cost per week upto 5% plus a special liquidity damage of Rs 25000/-. Work will not be accepted thereafter. All rates quoted in the budget should be inclusive of incidentals but exclusive of service tax. No modification of proposal will be permitted after its submission The deliverables are enclosed Producers selected will have to enter into an agreement with VP within 15 days of intimation of selection by VP, which will include payment terms, clause regarding penalty, value of bank grantee to be given, penalty clause in case of delay / non completion etc. Draft agreement is appended below. Statutory taxes will deducted from the payments to be released Payment to the selected firms will be made in stages. It will be as under:a. On initiation 20% b. On completion and approval of the script 30% c. On completion of shoot and animation 30% d. On final approval and delivery of all deliverables to the satisfaction of VP 30% Selection procedure The selection would be based upon the artistic and aesthetic aspects of the treatment submitted as well as the budget. However budget would not be the sole or main criteria. Budget proposed would be examined in comparison to the treatment proposed. A committee of experts would examine the merit of the proposals and rank them. If required, short listed applicants may be called for a presentation before the committee. No recommendations would be entertained. The budget would be approved by the committee after examining the approach/treatment and work involved. In view of the same proposal and budget should be presented in two separate sealed covers placed and sealed inside a bigger envelope. Applications received with budget not in separate sealed cover will be rejected. Budget proposals of shortlisted applicants who have been approved by selection committee, shall be opened and considered. Application procedure Interested firms/agencies/producers may submit their application in the prescribed format enclosed herewith. Following enclosures should be appended. i) Treatment/approach for the block applied for. The treatment should indicate the content flow that is proposed in treating each episode in the block. – FOUR copies need to be submitted ii) profile/ CV of the firm/producer respectively. The profile should indicate the past experience in undertaking such work, facility/equipment available etc – FOUR copies to be submitted iii) a DVD/ VCD copy of any ONE recent work undertaken by the agency/firmOnly one copy is required Incomplete application would be rejected. Enclosed application format is to be used and applications not in the format would be rejected. Ensure that Part 1 to 4 of the application form duly filled in and Part – 5 of the application form- Budget in a separate sealed cover. SEPARATE APPLICATIONS ARE REQUIRED FOR EACH BLOCK FOR WHICH THE PRODUCERS ARE DESIRIOUS OF APPLYING Last date for submission proposal is January 22, 2010 (5 pm) and proposals through Regd. Post/courier only will be accepted. Postal delay will not be condoned. Separate application is MUST for applying for more than one block. Four copies of the application and all the enclosures should be submitted. The application may be submitted in a sealed cover addressed to ‘Registrar, Vigyan Prasar, NCMRWF Campus, A50, Institutional area, Sector 62, NOIDA 201307. Budget proposed should be placed inside a separate sealed cover and marked ‘Budget’. The proposal (three copies) and budget should be in two separate sealed covers. Both of them should be placed inside a bigger envelope and the envelope may be marked ‘Proposals for video serial on “Science experiments that shaped the world’ for block abc” (abc being the block for which the application is being submitted). Unsealed and unmarked covers would be rejected. With warm regards, (Registrar) Vigyan Prasar Encl: 1) 2) Application format & budget format & Deliverables Blocks and themes and topics of 26 episodes Deliverables at the time of final submission a. b. c. d. e. f. g. h. i. j. k. One telecast copy in Digi Beta format One telecast copy in DVC pro for telecast One Beta Master in international track Two telecast copy in Beta 10 VCDs 10 DVDs Two CDs containing audio track in broadcast quality Ten VCDs; including jewel box cover , cover design, inlay card etc Hard copy of the complete finalized scripts in duplicate A set of stills (4 for each programme) CD cover, inlay, face cover design in source file format Further Producer will apply on behalf of Vigyan Prasar and obtain the censer board certificate for the film at their own cost. VIGYAN PRASAR Part – 1 Proposer’s Information Application for the Block ……………… 1. 2. Name A. of the porposer : ________________________________ B. of the Company : ________________________________ Contact Information 2.1 Address : _________________________________ ___________________________________________________ ____________________________________Pin____________ 2.2 Telephone: Office 1 : Office 2 : Mobile : Home : Fax : _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ 3. Educational Qualifications : 4. Proposer’s Category (Please tick only ONE, which is most appropriate/ applicable to you) 4.1 4.2 4.3 4.4 4.5 __________________________________ __________________________________ __________________________________ Production House Freelance Producer Subject Expert Institution Others … Please Specify _____________________________________________ __________________________________________________________ 5. Brief Description of the Proposer’s Activities (Attach Separately) 6. Experience in the production of Science Communication/Education, if any (Attach Separately) 7. One Sample Programme Media (Tick the applicable boxes) VHS Tape CD DVD Photographs Articles Any other If, any other, please specify : _________________________________ ____________________________________________________________ The material submitted as “sample” will not be returned. SIGNATURE OF THE PROPOSER VIGYAN PRASAR Part – 2 Programme specification 1. Working Title : _________________________________ 2. Programme Duration : _________________________________ 3. Objective (s) : __________________________________ __________________________________ __________________________________ __________________________________ 4. Target Audience : Primary T/A ______________________ Secondary T/A ____________________ 5. Topic/Focus : 6. Format (Attach in a separate paper; write in 500 words) Documentary Docu-Drama Drama Quickies Magazien Style Interview Based Any other (Please Specify) (Tick only ONE, the most appropriate/applicable to the content) 7. Treatment & Structuring : 8. Animation/Graphics : 9. Research Report: 2D 3D To be given on a separate A4 size plain paper. Maximum one page – both the sides. Please mark the sheet Part – 2 Product Information, Item No. 7. Treatment & Structuring of the programme Duration Duration To be given on a separate A4 size plain paper. Maximum one page – both the sides. Please mark the sheet : Proposal Submission Forms, Part – 2 Product Information, Item No. 9. Research Report for the programme (mention the title) 10. Team : 11. Locations (Cities) 12. Delivery of the product: Director Subject Expert(s) Script Writer (s) Number of Locations (Cities) Preproduction Dates SIGNATURE OF THE PROPOSER Name of the Locations (Cities) Shooting Dates Editing Dates Post Production Dates VIGYAN PRASAR Part – 3 Subject Expert’s Consent 1. 2. Name A. of the Expert : ________________________________ B. of the Company : (If applicable) ________________________________ Contact Information Address : _________________________________ ___________________________________________________ ____________________________________Pin____________ Telephone: Office 1 : Office 2 : Mobile : Home : Fax : e-mail 1 : e-mail 2 : Website : _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ 3. Educational Qualifications : __________________________________ __________________________________ __________________________________ 4. Brief Background of the Expert (Attach Separately) I ________________________________, hereby give my consent to supervise the (Name of the Expert) content of the ________________________________ for _____________________ (Name of the programme) (Proposer’s Name) Signature of the Expert VIGYAN PRASAR Part – 4 Director’s Consent 1. 2. Name C. of the Director : ________________________________ D. of the Company : ________________________________ Contact Information Address : _________________________________ ___________________________________________________ ____________________________________Pin____________ Telephone: Office 1 : Office 2 : Mobile : Home : Fax : e-mail 1 : e-mail 2 : Website : _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ 3. Educational Qualifications : __________________________________ __________________________________ __________________________________ 4. Biodate/Filmography of the Director (Attach Separately) I ________________________________, hereby give my consent to direct (Name of the Director) ________________________________ for ____________________________ (Name of the programme) (Proposer’s Name) Signature of the Director VIGYAN PRASAR Part – 5 Budget Working Title : ITEMS UNITS RATE SUB TOTAL SECTION I : CORE TEAM COSTS’ Executive Director Asst. Director Production Assistant SECTION II : HIRING CHARGES OF TEAM/CREW A. PREPRODUCTION Researcher Subject Expert Script Writer B. PRODUCTION Cameraperson Sound Recordist Camera attendant Sound attendant Light men Spot boys (casual labour) Make-up Artiste C. EDITING & POST PRODUCTION Editor Graphics Artiste Sound Recordist SECTION III : Rentals on Equipment A. PREPRODUCTION Books/magazines Models (scientific) B. PRODUCTION Beta Camcorder Microphones Lenses, Filters etc. Lights Betacam SP tapes (shooting) DG Beta tapes (master) CDs Property Wigs (special get-up) C. EDITING & POST PRODUCTION Off line editing On line editing DG Beta Mastering Voice Recording (studio) Animation 2D TOTAL GRAND TOTAL Animation 3D SECTION IV : A. PRODUCTION Actors Anchor/compere B. EDITING & POST PRODUCTION Voice Talents SECTION V : LOGISTICS Office Expenses Travel + Transport Food Stay (Lodging) SECTION VI: ONE TIME COSTS Montage shoot Montage editing Montage talent Signature tune Promos, stills SECTION VII : OTHER EXPENSES Total (in words) : Rupees PRODUCTION HOUSE MARGIN (mention the %) ESTIMATED COST Rounded off Amount in words : Rupees Rates quoted above should be exclusive of service tax and educational cess. Name of the Proposer Name of the Company Date Place Signature of the Producer AGREEMENT BETWEEN ABC AND VIGYAN PRASAR (AN AUTONOMOUS ORGANISATION UNDER DEPARTMENT OF SCIENCE AND TECHNOLOGY, GOVERNMENT OF INDIA, NEW DELHI) ARTICLES OF AGREEMENT MADE at New Delhi this xyz DAY between ABC hereinafter referred to as Video Programme Producer which expression shall unless repugnant to the context or meaning hereof includes his heirs, executors, and administrators and permitted assignees) of the ONE PART and the Director of Vigyan Prasar having its office at A 50, NCMRWF Campus, Sector 62, NOIDA, UP (thereinafter called ‘VP’, which expression shall unless excluded by or repugnant to the context deemed to include his successor in office, representatives and assignees) of the OTHER PART. WHEREAS VP has decided to produce a XX video film of about 25 mts duration being the abc block of the 26 part video serial tentatively titled ‘experiments that shaped the world’. Whereas the Video Programme Producer has offered his services for the production of the said programmes to the satisfaction of VP in all respects and VP has agreed to engage him on the terms and conditions hereinafter contained. Now it is hereby mutually agreed by and between the parties hereto as under: - 1. The Video Programme Producer shall, in consideration of the payments to be made to him as hereinafter provided write script, script, production with good voice, shoot, edit, titling/sub-titling/text, voiceover background effects, additional shorter versions (which can be made through editing simultaneously) and in all respects complete and execute the said Programme with suitable, unused and originally composed music including background music, signature tune, opening/closing/change over music/jingle upto one minute, stock voices/music/songs, recorded interviews/ expert comments, graphics, animations, interactivity and supporting material. The programme should be highly creative and modern editing techniques including rendering text/ visuals, multi-layering, composting chromo key, special effects etc. The programme should meet telecast standards of all public and private channels. 2. The Video Programme Producer agrees that during the production and till its completion VP shall have full ownership on all the materials of the Programme acquired on Government money and that on completion of the Programme the Video Programme Producer would make the same available to VP free from all dues related to the Programme so that there will be a smooth transfer of all the materials of the Programme to VP. 3. After completion of the said Serial the Video Programme Producer shall ensure that the following materials will be delivered to VP a. One telecast copy in Digi Beta format b. One telecast copy in DVC pro for telecast c. One Beta Master in international track d. Two telecast copy in Beta e. 10 VCDs f. 10 DVDs g. Two CDs containing audio track in broadcast quality h. Ten VCDs; including jewel box cover , cover design, inlay card etc i. Hard copy of the complete finalized scripts in duplicate j. A set of stills (4 for each programme) k. CD cover, inlay, face cover design in source file format 3.1 Further Producer will apply on behalf of Vigyan Prasar and obtain the censer board certificate for the film at their own cost. 4. The Video Programme Producer shall carry out the entire production work under supervision of VP. It is clearly understood that the term “supervision” will neither imply interference or intervening in the creative endeavours of the Video Programme Producer nor affect in any way any obligation of the Video Programme Producer under these presents. 5. The whole of work specified and provided for in these presents shall be executed in the best and most efficient workmanship with materials of the best quality of their respective kinds. 6. In case of cessation of work due to strike, closure and / or natural calamity and in the eventuality that the material relating to the production of the Serial are unable to be taken elsewhere for the smooth continuation of the production work, the period of cessation involved shall get added to the date agreed to for the final delivery. Provided, however, due and prompt notice thereof is given by the Video Programme Producer to VP and the latter is satisfied about the sufficiency of the preventive measures taken by the former. In case of such event causing cessation of work of the programme to continue beyond 30 days the parties shall meet to decide further course of action to be taken. 7. The Video Programme Producer shall give to VP free access to all or any of his offices or studios whether owned or hired by him for the purpose of enabling it to inspect or examine any materials whether under preparation or otherwise and shall by all means facilitate such examination or inspection. 8. This agreement is declared to be personal to the Video Programme Producer. He/she shall not assign or transfer this agreement or any part thereof or any benefit thereunder to any other persons nor shall he/she give by way of subcontract the production work of the Programme or any part thereof without the prior consent of VP in writing and in case the Video Programme Producer shall assign or transfer this agreement or any benefit thereunder or give by way of subcontract the production work of the Programme or any part thereof contrary to this agreement. VP may, by written notice to the Video Programme Producer require him to withdraw from the production work of the Programme and such requisition under the clause immediately following. 9. If the Video Programme Producer shall neglect or fail to comply with any notice, requisition, order, instructions, or direction of VP or if at any of the stages of production, if it shall appear to VP that the Video Programme Producer has failed to fulfil any of the terms and conditions of this agreement or is defaulting in progression of the production work of the Programme or any part thereof or anything connecting therewith with due and sufficient diligence and care of if the Video Programme Producer shall become insolvent or be declared bankrupt or shall make a compromise with his creditors then and any of these cases, VP may cancel this agreement or without cancelling or terminating the agreement by a written notice require the Video Programme Producer to withdraw from the whole or any portion of the production work of the Programme upon receipt of which the Video Programme Producer shall be bound forthwith to comply with such requisition and VP upon service of such notice of cancellation or termination or requisition of this agreement may engage any other Video Programme Producer, or Video Programme Producers or persons or workman and or procure and purchase requisite materials implements and equipments for the due execution and completion thereof at the risk and cost of the Video Programme Producer and in that event the costs and charges incurred and damages suffered by VP, due to stoppage or temporary cessation of production work of the programme shall be recovered from the Video Programme Producer provided engages other Video Programme Producer or Video Programme Producers or workman and / or procure and purchase requisite materials completion of the production of the Programme, within Two months from due execution and completion of the production of the programmes, within two months from the due date of the aforesaid notice of requisition or termination of this agreement as the case may be provided. HOWEVER, that the right of VP herein reserved shall be without prejudice to any rights of VP as to damages, cancellation, rescission or otherwise whatsoever under the law or under the agreement – provided further that the Video Programme Producer shall or workman as aforesaid and from the procurement and purchase of the requisite materials, implements, and equipments for the due execution and completion of the production of the Programme made at the risk of the Video Programme Producer PROVIDED in the event of noncompletion of the Serial by the Video Programme Producer or the contract being terminated by VP in respect of any Video Programme Producer, and the completed part is approved by the approving authority. VP may at its discretion, fix such charges as it may deem fit and pay the same to the Video Programme Producer. The decision of VP in this regard shall be final. 10. The Video Programme Producer shall complete the production of the Programme and deliver all the materials referred to in clause 3 hereinabove complete in all respects by 16.30 hrs on XYZ. The said time is the essence of the contract and in the event of failure of the Video Programme Producer to complete the production of the said programme and delivering the materials referred to above within the said specified period, he/she shall be liable to make good all losses or damages which may be suffered by VP together with a sum of amount equivalent to 0.5% per week upto maximum of 5% only plus special damage of Rs. 25,000/- in each case. 10.1 10.2 The clause of special damage will remain effective till ABC and VP will not accept the final video programme after this date. Extension of the period, if required would be sought by the programme producer at least 21 days before last date mentioned in clause 10 above, stating reasons for extension. Based on merit, on case to case basis, VP wil have the sole right to agree or deny extension and the decision of the Director (VP) will be final and binding. 11. All the costs, charges / expenditure incurred in connection with this agreement shall be borne by Video Programme Producers. 12. Upon completion of the said Programme, or any part thereof which has been approved by the approving authority as stated in Clause 9, the title, ownership and right of sale / exploitation of the said Programme for all territories of the world as known in the “Video trade” shall be vested in the Programme and VP would be free to use the programmes in any manner VP likes. 13.(a) VP will pay to the Video Programme Producer a sum of MN (Rupees sss only) plus service tax as applicable for each episode for the completion of the said subject to such deduction as tax as it may require to deduct under the relevant statute for the completed Master Credit delivered by the Video Programme Producer provided that notwithstanding any agreement on the part of VP to make On Account payment at any of the above mentioned stages if in VP’s opinion, the production of the Programme is not proceeding satisfactorily, it shall have the right to suspend and to stop payments of the advance mentioned above at any stage till such time as VP is satisfied that the Programme is progressing satisfactorily, provided further that in the event of this agreement being terminated due to any cause whatsoever or being cancelled or the work of the production withdrawn in terms of clause due to any cause whatsoever or being cancelled or the work of the production withdrawn in terms of Clause 9 thereof, the Video Programme Producer shall be bound to repay and he/she hereby undertaken to repay to VP all the sum(s) of money received under these present till the termination of the agreement with 12% interest thereon, from the date of such termination and on his failures to do so, VP shall be entitled, without prejudice and in addition to its other rights, to recover the same as arrears and to encash the bank guarantee by way of forfeiture of security, deposit, provided further that in the event of any amount being agreed to be paid to the Video Programme Producer the Video Programme Producer will be entitled to deduct the same out of the amount repayable by him under this provision. b) All the materials of the said Programme and when the same are voice over and got ready during the course of the production of the same shall be and remain hypothecated with VP for the amount due to it from the Video Programme Producer till such time as the Video Programme Producer delivers to VP all the materials referred to in Clause 3 of this agreement and the Video Programme Producer shall be responsible for the safe and proper custody of all the aforesaid Programme materials till their delivery to VP. 14. The Video Programme Producer hereby undertakes to ensure that the said Programmes do not infringe the copyrights and / or performing rights held by any other party and in the event of any litigation being started in respect of the said Programme wherein VP is dragged as the party, defendents or otherwise, the Video Programme Producer hereby agrees and undertakes to assist VP or any officer of VP in defending such litigation and obligation and to reimburse or make good at sums of money that VP or any officer of VP may be ordered to pay a court of law or otherwise to any third party together with all charges, and expenses, in relation there to pay be paid or incurred by VP. 15. In consideration of the services of the Video Programme Producer under this present, VP undertakes to release installments of the Video Programme Producer in the steps enumerated below (each release will be subject to the provision of bank guarantee by the Video Programme Producer for the amount as specified by Government as security). 20% at the time of initiating the project. 30 % at the time of submission of the scripts and acceptance by VP 20% after completion of shooting; creation of animation etc for the programme 30% Balance on satisfactory delivery of comprehensive documentary as well as the final programmes to VP. 16. The producer will submit a bang grantee from any nationalized bank for an amont not less than 30% of the project cost and the validity of the same will be at least three months more than the last date stipulated in clause 10.1. Further it has been agreed that the disbursement of next installment to the Video Programme Producer will be made only after ensuring the VP that the required work has been carried out by the Video Programme Producer against the released installment. The Video Programme Producer will also keep VP informed about the progress of the Serial from time to time in writing. 17. VP hereby confirm and the Video Programme Producer agrees that VP shall be the sole and executive holder of the rights for sale / exploitation of the Programme after its completion for all territories of the world as known in the “video trade” such right(s) shall mean and include the sale or disposal of all the commercial rights in all formats inclusive of radio, television, television channels, video CD, broadcast, internet, cable broadcast circuits of the world on any terms that VP may consider reasonable for sale / exploitation of the Programme. 18. VP shall spend such amount as it may consider necessary for purpose of obtaining of copies subtitling of the Programme, publicity materials, and other publicity for promotional aspects of the Programme and freight charges etc., for promotion of the said Programme for all territories of the world including India. 19. The agreement is accepted in New Delhi and it is agreed by the parties concerned that all matters, claims and disputes arising in respect of the terms and conditions hereof shall be settled and paid by the parties in New Delhi and that in respect of all disputes in connection with or arising out of the agreement, the jurisdiction shall be subject to clause 21 hereof the competent Court at New Delhi and that the said Court alone shall subject as aforesaid be said to have jurisdiction to hear any suit or take any cognizance or deal with any proceedings in connection with or arising out of this agreement. 20. All disputes and differences arising out of or in any way touching or concerning this agreement whatsoever shall be referred to the sole arbitration of any arbitrator to be appointed by the Director, Vigyan Prasar, New Delhi. The award of such Arbitrator shall be final and binding on the parties to this agreement. It is in terms of this agreement that in the event of such arbitrator to whom the matter is originally referred being transferred or on vacating his successor shall be appointed by the aforesaid authority and the new incumbent shall resume arbitration proceeding from the stage where his predecessor has left. The Arbitration Act of 1940, shall apply to the aforesaid arbitration proceedings. In witness thereof the parties hereto have set and subscribed their respective hand and seals on the day and year first hereinabove written. 21. The court is at Delhi, will only have the jurisdiction for entertaining any issue if any arising out of the bond agreement. Signed and delivered by for and on For and on behalf of Behalf of the, Vigyan Prasar, A 50, NCMRWF Campus, Sector 62, NOIDA, UP In the presence of 1. 2. Themes and Topics Experiments that shaped the world BLOCK 1 1 Al Hazan and founding of the experimental sciences 2 Galileo and birth of modern sciences 3 Conservation of heat to conservation of energy 4 Unrevealing the Structure of atom – Rutherford’s experiment 5 CV Raman – Why the ocean is blue? BLOCK 2 6 Spectroscopy and what universe is made of 7 Measuring the cosmos –distance of moon, planets and stars 8 X rays – discovery and imaging 9 Semiconductor 10 Hertz and JC Bose – radio transmission BLOCK 3 11 Atmospheric pressure –Torricelli 12 Discovery of green house effect 13 Discovery of Oxygen 14 Macromolecules 15 Chemical basis of digestion BLOCK 4 16 Jenner and vaccination 17 Penicillin and antibiotics 18 Citrus fruit cures scurvy – double blind experiments 19 ORT – discovery that saves millions BLOCK 5 20 Blood types 21 Morgan and his flies 22 Life beneath the microscope 23 Spontaneous generation of life & Louis Pasteur BLOCK 6 24 Griffith’s experiment & DNA 25 Norman Borlaug – Green revolution 26 Developments in cognitive sciences The topics and themes may be subsequently changed/ modified.