Intro To PowerPoint
PowerPoint about
PowerPoint,
Oh My! That would be MetaPowerPoint!
PowerPoint is Presentation Graphics
Visual Aid for Presentation
 Benefits:
 Focus Audience Attention
 Design Templates
 Variety of Print Outs Available
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Presentation Development
Planning is Key
 Create – outline is recommended
 Enhance – graphics and special effects
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Design Templates
Many and Varied
 Sets color scheme, fonts etc
 Look for Visibility / Contrast
 Watch out for Distractions
 Don’t suggest creativity
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Views
Normal
 Outline
 Slide
 Slide Sorter
 Slide Show
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Edit Using Outline Pane
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Turn on outlining toolbar
Edit using normal techniques, as in Word
Click to left of item to select whole item
PowerPoint has AutoCorrect and automatic spell
checking, as in Word
Arrows:
 To Left – “Promotes” text
 To Right – “Demotes” text
 Up – Moves up
 Down – Moves down
Edit Using Slide Pane
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Slide contains “Objects” or placeholders for objects
To Modify text in object, must select placeholders – as
with cells in Excel
Placeholders have sizing handles that allow re-sizing
Placeholders can be moved – find four direction arrow
at edge of placeholder and drag
Move from slide to slide using vertical scroll bar, scroll
arrows, or clicking on slide in outline pane
Promote, Demote, and move items, as in outline pane
PowerPoint AutoSizes to fit placeholder
Save
Remember to Save
 Save same as in other software
 .ppt extension
 Can use AutoSave if installed
 Reopen documents as in other software
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Slide Sorter
Note selected slide
 Deleting Slide
 Moving slide – drag and drop
 Insert slide – use new slide button or
“Common Tasks”
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Run Slide Show
View Slide Show
 Go to next slide with Spacebar, Enter, right
arrow, down arrow, page down, or click
mouse
 Go to previous slide with backspace, left
arrow, up arrow, page up
 Black screen indicates end of presentation
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Fonts
Text style, as in other programs
 Best to use no more than 3 or 4 different
fonts in one presentation so as to not
distract audience
 Can adjust font size, as in other programs –
tend to use large size for visibility
 Bump up size with big A button, bump
down size with little A button
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Graphics
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Clip Art
Picture (“From File”)
Auto Shapes
Drawing (you draw)
Move and resize as
with placeholders
Grayscale Preview
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Toggle button on standard toolbar
Printing
Slides
 Handouts (specify number of slides per page)
 Outline
 Notes
 If not color printer, choose pure black and
white
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Slide Layouts
Choice when New Slide via “Common
Tasks” or button <show choices>
 Format/Slide Layout to change
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Example Table
City
Cincinnati
Camden, NJ
Crime
Economy
68.5
72.3
5.4
12.3
Change Design Template
Change applies to all slides in the
presentation
 Choose Common Tasks/ Apply Design
Template
 Make Choice (choices are previewed)
 Check for graphics interfering with text
after change
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Change Color Scheme
Templates have alternative color schemes
 Choose Format / Slide Color Scheme
 Pick one of the standard alternatives and
preview, apply or apply to all
 OR build custom scheme, picking color for
each kind of thing – titles, backgrounds, etc
 Apply changes to one or all (generally all,
for consistency)
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Slide and Title Master
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Master is a special pseudo “slide” that controls
format and placement of titles and text for all
slides in presentation
Each component (title slide, slides, notes pages,
handout pages) has a corresponding master
Any changes you make to the master apply to all
slides or pages associated with that master
Slide and Title Master (con)
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You could put a graphic (e.g. company logo) on
slide master and it would appear on every slide
Each design template has its own masters,
changing the design template loses changes you
made to the master
If you change format on individual slides, that
change overrides the master (on that slide)
Slide and Title Master (con)
Display using View/Master /which master
(e.g. Slide Master)
 Make changes
 Changing Title Master is basically the same
 I see no benefit of changing the title master
instead of the title slide
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Hiding a Slide
Slides can be hidden so they can be shown
if needed, but otherwise not shown
 Use Slide Sorter View
 Click on Hide Slide button on slide sorter
tool bar (this is a toggle)
 Press letter H to see hidden slide
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Creating a Drawing Object
AutoShapes has many shapes
 Rectangle, oval, arrows, etc on drawing
toolbar can be used
 Many enhancements can be made, adding
text, changing colors, adding shadows,
rotating objects …
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Animations and Sound
Animation adds action to text and graphics
so that they move around on the screen
 Sound effects can be added as well
 To animate object, right click on it, choose
Custom Animation; choose Effects tab
 Choose an Effect, Sound, what happens
after animation, etc
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Transitions
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Transitions control how one slide disappears and
the next one appears
In slide sorter view, select a slide, click slide
transition button on far left of slide sorter toolbar
Select transition effect, sound
Can be applied to one slide or all
Don’t overuse – want audience to focus on
content, not effects
Builds
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Builds are used to display each bullet point,
paragraph or graphic independently from the
whole of the slide (e.g. one at a time)
In Slide Sorter, select slides to have build effects
Choose Preset Animation in drop down box on
slide sorter toolbar (second box from left)
Don’t overuse – want audience to focus on
content, not effects
Controlling Presentation
When viewing slide show, type number and
hit return to go directly to that slide number
 B – toggles screen to black or back
 To Draw on slide, Right Click, Pointer
Options, Pen (Turn off by choosing Pointer
Options/Automatic)
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Speaker Notes
<Show where to enter them>
 <Note the choice to print them>
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Checking Style – skip 2000
If office assistant is on, it automatically
checks style and turns on light bulb if you
violate style rules
 Click on light bulb to see complaint and
possible reactions
 Style rules checked can be specified using
Tools/Options/Spelling and Style/Style
Options
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Documenting a File – skip 2000
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Choose File/Properties. Choose Summary
tab. Enter relevant info