IU Mission Visiting Template
Updated 2/12/14
(DATE – two working days from current date)
(NAME)
(ADDRESS)
(CITY STATE ZIP)
Dear (NAME):
Upon the recommendation of the Search Committee, the Chair of the Department of (DEPT NAME), and the Dean of
(COLLEGE NAME), I am pleased to recommend that you be appointed (TITLE) of (DISCIPLINE), (FTE if not full time) beginning
on (DATE) through (DATE). 1 This offer has been approved by the Chancellor of IPFW. Employment in this position is contingent
upon a satisfactory background check. The initial salary for this position is ($ AMOUNT) for the academic year2 and as a new
employee of IPFW you will be paid by Purdue University. In addition to your salary, Purdue provides a generous benefit package
that includes medical, disability and life insurance which will begin immediately upon your employment. 3 A more complete
description of these benefits can be found at http://new.ipfw.edu/offices/hr/benefits/. Your initial duties will consist of 100%
teaching, along with normally expected university and professional service. Please note that an appointment as visiting faculty does
not guarantee continued employment at the university beyond the appointment dates, nor does it offer preferential hiring into a
tenure-track position if one becomes available. You will receive a separate mailing about the New Faculty Orientation and you are
expected to attend.
Enclosed you will find President's Office Form 19 "Purdue University Appointment to the Faculty" and "Notice of Terms
of Initial Appointment for Appointments to Indiana University Missions." To indicate your acceptance of the appointment, please
sign these forms, as well as this letter, and return them to me in the envelope provided. The enclosed Employee Information, Self
Identification Compliance, Background Check Form, Direct Deposit Authorization, W4 and WH4 forms should also be completed
and returned at this time. Please refer to Indiana University's Academic Handbook, which can be found at
https://www.indiana.edu/~vpfaa/academichandbook/index.php/Main_Page. It details policies and procedures pertaining to IPFW
Visiting faculty appointed to Indiana University mission programs. Also for your reference Purdue University’s Faculty and Staff
Handbook, which can be found at http://www.purdue.edu/faculty_staff_handbook/. In addition, I am sending you University policy
I.A.1 and copies of Purdue executive memoranda (B4, B48, and B50) which are relevant to your employment. The policy and
memoranda are for your permanent records.
Employment with the University is subject to the requirements of the Immigration Reform and Control Act (IRCA) which
requires employers to verify an employee’s right to work in the United States. Prior to your first day of work, you must complete
Section 1 of the U.S. Citizenship and Immigration Services’ Form I-9, Employment Eligibility Verification. To access the electronic
form, visit the IPFW Human Resources site at http://new.ipfw.edu/hr/. Click the link titled, “Electronic I-9 for new hires/rehires,”
login and complete Section 1 of the Form I-9. You will then be provided a list of acceptable documents. The required documents
must be presented to your school’s business manager or Human Resources on or before your first day of employment.
It is the policy of IPFW to provide reasonable accommodations for employees and applicants with disabilities. If you need
accommodations, please contact us.
Upon acceptance of this offer, you are requested to provide three original reference letters and an original transcript from
the university that awarded your terminal degree if you have not already done so. If you have questions regarding the background
check form, direct deposit authorization, I-9, W4 and WH4 forms, please contact Human Resources at (260) 481-6840.
I request your response to this offer by (DATE – normally, allow two weeks for return). If my office can answer any other
questions for you, please do not hesitate to call Julie Yoder at (260) 481-6280. I look forward to your joining us at IPFW.
Sincerely,
Carl N. Drummond
Vice Chancellor for Academic Affairs
Enclosures
Accepted: ____________________________
Signature
_________________________
Date
For offers contingent upon VISA classifications, add the following wording: “contingent upon proper visa classification”.
For one semester appointments use the following sentence “The salary for this position is ($ AMOUNT) for the (Fall yyyy/Spring
yyyy) semester.” Note this same information on the contract (Form 19) under the annual rate of pay sentence.
3 Note: Visiting faculty must be employed full time for either the fall or spring semester to be eligible for benefits. Delete the
benefits sentences if not applicable.
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2