SECTION III
EDIT TIME IN THE TIME EDITOR
A. TIME EDITOR
The Time Editor is a tool to manage your employees’ time records (punches). You will be able
to add employees’ missed punches, delete double punches, and direct the flow of time to the
proper position numbers for funding in the current week. However, edits to your own time
records should always be handled by another editor—either your back-up editor or your payroll
clerk.
To determine what needs to be corrected, run a Punch Detail Report (refer to Section IV, page 4,
Punch Detail Report) and capture the punches for the week you are editing or scroll through your
employees’ records in the Time Editor (refer to page 10, F10=Next).
To get into the Time Editor to correct the punches, start from the Kronos Timekeeper main
menu.
In the MAIN menu, select 1. Daily Processing [ENTER]
MAIN
Kronos iSeries Timekeeper Central 5.2
iSeries Timekeeper: Mesa Public Schools
3/22/11
15:52:17
Select one of the following:
1. Daily Processing
2. Reports and Inquiries
Put one (1) on command line to
select Daily Processing.
[ENTER]
13. History
14. Accruals
90. Sign off
Selection or command
===> 1______________________________________________________________________________
_____________________________________________________________________________________
F2=Calendar F3=Exit
F9=Previous Command F24=More keys
In MENU01 (Daily Processing) select 1. Time Editor [ENTER]
MENU01
Daily Processing
iSeries Timekeeper: Mesa Public Schools
3/22/11
15:59:54
Select one of the following:
1. Time Editor
Put one (1) on the command line to
select the Time Editor.
[ENTER]
90. Sign off
Selection or command
===> 1_________________________________________________________________________
________________________________________________________________________________
F2=Calendar F3=Exit
F9=Previous Command F24=More keys
Section III-1
Revised 7/29/2015
A.1 Selecting Employees
Select your employees by typing your 3-digit school or department number in the Supervisor
field. [ENTER].
Note: To view just one individual, type in the unique number (EIN) on the Employee
Number field or the badge number on the Badge Number field.
3/30/11 15:50:20
F3=Exit
iSeries Timekeeper: Mesa Public Schools
Time Editor
Employee Number:
Badge Number:
* _____________
* _____________
Division
Department
* _____________
* _____________
Supervisor
*__________
Position #
Hol Group
SA Account
UserField4
* _____________
* _____________
* _____________
* _____________
From Date/Time:
To Date/Time:
* ___________ ______
* ___________ ______
F4=Select
F5=Exceptions Only F12=Cancel
CLK303-01
F15=Edit By Work Fields
All employees set up under your site code will display. You can scroll through the list by using
your Page Up and Page Down keys on your keyboard or you can type several characters of the
last name in the Position to Name field (you must be in name order [F8]). [ENTER]
3/30/11 15:50:20
iSeries Timekeeper: Mesa Public Schools
Time Editor
Position to Name: EX
Opt
__
__
__
__
__
__
__
__
Emp. #
2001234
2002345
2003456
2004567
2005678
2006789
2005555
2007891
Name
AARON MATTHEW
ALLEN SUSAN
BEST JEAN
BUFFORD EUGENE
CORTEZ FRANK
CULL MARY D
EXAMPLE JOE
GALLAGHER FRANK P
F3=Exit F7=Employee# F8=Name
Options:
1=Select
Badge Hours Exc Appr
9998
0
9997
31.00
0
9996
24.00 *
0
9993
0
9992
10.75 *
0
9991
0
9999
19.00
0
9990
0
F9=Badge#
Section III-2
CLK303-S2
A=Approve
F12=Cancel
Revised 7/29/2015
Type a ‘1’ in the OPT field to select the employee. [ENTER].
3/30/11 15:50:20
iSeries Timekeeper: Mesa Public Schools
Time Editor
Options:
1=Select
Badge Hours Exc Appr
Position to Name:
Opt
Emp. #
Name
1
__
__
__
__
2005555
2007891
2008910
2009101
2008765
CLK303-S2
EXAMPLE JOE
GALLAGHER FRANK P
SMITH JOE
TEST FRANK
TEST ROBERT
F3=Exit F7=Employee# F8=Name
9999
9990
9995
9955
9912
F9=Badge#
19.00
5.00
*
A=Approve
0
0
0
0
0
F12=Cancel
The Time Editor-Employee Detail screen will appear. The Time Editor displays all current week
time records for the selected employee. Any and all adjustments will be done in this screen.
The Employee Detail Screen includes help screens within the column headings and also Options
and Function Keys to help you understand and maintain the employee’s time records.
For detailed information on the Options, Function Keys, or Help Screens refer
to pages 23-25.
9/14/10 12:25:13
iSeries Timekeeper: Mesa Public Schools
Emp#: 2000555
EXAMPLE JOE
Options: 1=Edit
4=Del
Position: __________
Opt
Date
In
_ FR 9/10/10 800A
_ MO 9/13/10 715A
_ WE 9/15/10 700A
_ WE 9/15/10 731A
_ WE 9/15/10 1059A
_ TH 9/16/10 700A
Badge:
B=Brkdwn
Out
1215P
1100A
731A
1034A
203P
Hours
4.25
3.75
.50
3.00
2.00
5.50
Pay Period
From: 9/10/10
To: 9/16/10
99999
A=Appr F=ForceOT
Sch
Pcd
G
Ap
0
0
0
0
0
0
Position #
775
775
521
600
497
123WTB
Notes
M
Bottom
REG
13.50
G
5.50
Breakdown:
19.00
Total:
19.00
F6= Add
F7=Open/Close F8=Adjust F9/10=Pr/Nx F11=Charge F12=Cancel
F13=Rounded F14=Defaults F15=Punches F16=Audit F17=Accruals F18=Schedule
F19=Ins Pun F20=Del Pun F21=Attend F22=OT Eq F23=Summary F24=Shft
Hrs
Section III-3
Revised 7/29/2015
B. EDITING A PUNCH/ABSENCE RECORD
The Edit option (Option: 1=Edit) is used to modify an existing punch or absence record. The
edit function will mostly be used to change an absence pay code, absence time due to flexing
within the same workweek, and/or to correct the position number for funding purposes. You
should not change any existing clock-in time or clock-out time punches that the employee has
swiped at the clock, including your own punches. Actual time worked cannot be altered. You
must retain a punch adjustment slip or absence report before altering a record.
The Option 1=Edit will allow you to modify the following fields:








Actual Clock-In Date - The existing date on the punch or absence record.
Actual Clock-In Time - The existing in time captured at the time the employee swiped.
Actual Clock-Out Date - The existing date on the punch record.
Actual Clock-Out Time - The existing out time captured at the time the employee swiped.
Total Hours – The punches will recalculate when there is a block of time (the combination of
the in and out punch). You are required to enter hours when entering an absence.
Pay Code – This field is for designating a code for absence/pay purposes. If you are editing
an absence record, the absence type must be entered to direct the time to the correct pay
code.
Position # - This field is used to assign the time punches to the proper funding. Monitor the
position and transfer codes entered by your employees. (Refer to Page 19, Viewing Available
Positions)
SA Account – If working Student Activities (777 transfer) you must enter the 7-digit SAAccount in order for this to pay. (Refer to page 17, Editing Student Activities Records)
Situations that require editing:




Changing an absence record (the absence report statement must match the change)
o Date
o Hours
o Pay Code
Position/Transfer Codes
o Transposed numbers
o Failure to use a transfer code
o The same transfer code for multiple sites must be changed to the 6-digit code
Student Activities – editing in the SA-Account number
Correcting previous edits
o Date
o Time
Section III-4
Revised 7/29/2015
To edit a record type a ‘1’ in the Opt line. [ENTER]
9/14/10 10:25:13
iSeries Timekeeper: Mesa Public Schools
Emp#: 2000555
EXAMPLE JOE
Badge:
Options:
1=Edit 4=Del B=Brkdwn A=Appr
Position: __________
Opt
Date
In
Out
Hours
_ FR 9/10/10 800A
1215P
4.25
_ MO 9/13/10 715A
1100A
3.75
_ WE 9/15/10 700A
731A
.50
1 WE
9/15/10
_ WE 9/15/10
_ TH 9/16/10
731A
1059A
700A
1034A
203P
Pay Period
From: 9/10/10
99999
F=ForceOT
Sch
3.00
2.00
5.50
Pcd
G
To:
Ap
0
0
0
Position #
775
775
521
9/16/10
Notes
M
0 497
0 497
0 123WTB
Bottom
REG
13.50
F6= Add
F13=Actual
F19=Ins Pun
G
5.50
F7=Open/Close
F14=Defaults
F20=Del Pun
F8=Adjust
F15=Punches
F21=Attend
Breakdown:
19.00
Total:
19.00
F9/10=Pr/Nx
F11=Charge
F12=Cancel
F16=Audit
F17=Accruals
F18=Schedule
F22=OT Eq
F23=Summary
F24=Shft Hrs
Make the correction to the necessary field. [ENTER]
(i.e. an incorrect transfer code was used—497 should have been 600—type over the wrong code)
The screen will revert to the Time Editor and you will see your correction.
Section III-5
Revised 7/29/2015
C. ADDING AN IN AND OUT PUNCH
The Add function ([F6] Function Key) is primarily used to add absences. However, it can (in
some cases) be used to add multiple punches to an employee’s record. You can add full blocks
of time if the employee has not swiped into Kronos. Do not use this function to add just a single
punch (Refer to page 9, Insert a Single Punch). You must retain a punch adjustment slip before
altering a record.
Situations that may require using the Add function:
 If an employee is without a working badge and missed both an In and Out punch.
For Certificated employees working hourly positions, see the example on page 8.
 If an employee is working in a remote area for the District and a clock is not easily
accessible and misses both In and Out punches.
****NOTE: It is advisable to use the [F19] Ins Pun function (see page 9), rather than [F6]
Add in nearly all situations.****
The [F6] Add Function Key will allow you to add data in the following fields:
 Actual Clock In Date - Enter the date of the missed punch.
Note: The current system date displays as a default. If you are adding a punch record
for today’s date, [TAB] past the field.
 Actual Clock In Time - Enter the actual clock in time in the Kronos time format (i.e. 0930A).
 Actual Clock Out Date - Enter the ending date of the missed punch. The date should be the
same as the actual clock-in date unless the employee worked past midnight.
 Actual Clock Out Time - Enter the clock out time in the Kronos time format (i.e., 0315P)
 Total Hours - The system calculates the hours based on the in and out times entered.
 Position # -This field is used to assign the time punches to the proper funding. Select the
correct position number from the position select screen listing if different from the
employee’s default position. (Refer to page 19, Viewing Available Positions).
 SA Account – If adding punches for Student Activities (777) you may also enter the 7-digit
SA-Account number. (i.e. 274-1301) (Refer to Page 17, Editing Student Activities Records).
[F6] to add a complete time record.
9/14/10 10:25:13
iSeries Timekeeper: Mesa Public Schools
Emp#: 2000555
EXAMPLE JOE
Badge:
99999
Options:
1=Edit
4=Del B=Brkdwn A=Appr F=ForceOT
Position: __________
Opt
Date
In
Out
Hours
Sch
Pcd Ap
_ FR 9/10/10 800A
1215P
4.25
0
_ MO 9/13/10 715A
1100A
3.75
0
_ WE 9/15/10 700A
731A
.50
0
_ WE 9/15/10 731A
1034A
3.00
0
_ WE 9/15/10 1059A
203P
2.00
0
_ TH 9/16/10 700A
5.50
G
0
Pay Period
From: 9/10/10
To: 9/16/10
Position #
775
775
521
600
497
123WTB
Notes
M
Bottom
REG
13.50
G
5.50
Breakdown:
F6= Add
F13=Actual
F19=Ins Pun
F7=Open/Close
F14=Defaults
F20=Del Pun
F8=Adjust
F15=Punches
F21=Attend
F9/10=Pr/Nx
F16=Audit
F22=OT Eq
Section III-6
19.00
Total:
F11=Charge
F17=Accruals
F23=Summary
19.00
F12=Cancel
F18=Schedule
F24=Shft Hrs
Revised 7/29/2015
To add the missed clock-in and clock-out punches, enter the date and time from the signed
Kronos Punch Adjustment slip. The hours will calculate automatically. If the Position # should
be anything other than the default, enter the 6-digit position # or the transfer #. (Refer to page
19, Viewing Available Positions)
IN AND OUT PUNCH EXAMPLE
Change the Position #
if necessary. You may
type in the full 6-digit
position code or the 3digit transfer code.
ABSENCE EXAMPLE
Leave the Position #
as the primary code
when adding an
absence record.
Section III-7
Revised 7/29/2015
The screen will revert to the Time Editor and you will see your added time punches.
9/14/10 10:25:13
iSeries Timekeeper: Mesa Public Schools
Emp#: 2000555
EXAMPLE JOE
Badge:
99999
Options:
1=Edit
4=Del B=Brkdwn A=Appr F=ForceOT
Position: __________
Opt
Date
In
Out
Hours
Sch
Pcd Ap
_ FR 9/10/10 800A
1215P
4.25
0
_ MO 9/13/10 715A
1100A
3.75
0
_ TU 9/14/10 732A
1034A
2.00
0
_ WE 9/15/10 700A
731A
.50
0
_ WE 9/15/10 731A
1034A
3.00
0
_ WE 9/15/10 1059A
203P
2.00
0
_ TH 9/16/10 700A
5.50
G
0
_ FR 9/17/10 700A
5.50
G
0
Pay Period
From: 9/10/10
To: 9/16/10
Position #
775
775
775
521
600
497
123WTB
123WTB
Notes
M
View your
added time
punches.
Bottom
REG
15.50
F6= Add
F13=Actual
F19=Ins Pun
G
5.50
F7=Open/Close
F14=Defaults
F20=Del Pun
F8=Adjust
F15=Punches
F21=Attend
Breakdown:
21.00
Total:
21.00
F9/10=Pr/Nx
F11=Charge
F12=Cancel
F16=Audit
F17=Accruals
F18=Schedule
F22=OT Eq
F23=Summary
F24=Shft Hrs
CAUTION: Time records that show a date highlighted outside the employee's current pay
period do not have the hours included in the totals at the bottom of the screen.
Insert the following information if adding certified hourly work:



Date – Enter the actual date worked

Time – Enter the approximate time of day worked 
Hours – Enter the total hours worked that day

Pay Code - CRTH
OVR - T
Position # - Enter the 4-digit code
CERTIFIED HOURLY EXAMPLE
Enter the 4-digit
code. Do not use
the Position Name
on this field.
Section III-8
Revised 7/29/2015
D. INSERT A SINGLE PUNCH OR TRANSFER PUNCH
The Insert function ([F19] Function Key) will insert a single punch and realign any punches that
follow. Inserting ([F19]) a punch rather than adding ([F6]) a punch allows a punch to be added
between two existing times and places the punch in the right date and time order. The [F19]
Function Key also inserts transfer punches to redirect funding by ending one job and starting
another.
You must retain a punch adjustment slip before inserting punches.
1/14/11 10:25:13
iSeries Timekeeper: Mesa Public Schools
Emp#: 2000555
EXAMPLE JOE
Badge:
99999
Options:
1=Edit
4=Del B=Brkdwn A=Appr F=ForceOT
Position: __________
Opt
Date
In
Out
Hours
Sch
Pcd Ap
_ FR 1/07/11 800A
1215P
4.25
0
_ MO 1/10/11 715A
1100A
3.75
0
_ WE 1/12/11 700A
1034A
3.50
0
_ WE 1/12/11 1059A
203P
2.00
0
_ TH 1/13/11 700A
5.50
G
0
Pay Period
From: 1/07/11
To: 1/13/11
Position #
775
775
521
497
123WTB
Notes
M
Bottom
REG
13.50
G
5.50
F6= Add
F13=Actual
Breakdown:
19.00
Total:
19.00
F7=Open/Close F8=Adjust
F9/10=Pr/Nx
F11=Charge
F12=Cancel
F14=Defaults
F15=Punches F16=Audit
F17=Accruals
F18=Schedule
F19=Ins Pun
F20=Del Pun
F21=Attend
F22=OT Eq
F23=Summary
F24=Shft Hrs
The [F19] Ins Pun Function Key will allow you to insert the following:





Date - Enter the date of the missed punch.
Time - Enter the time of the missed punch.
Transfer - Enter a ‘Y’ if the punch missed should be immediately ending one position and
starting another.
Position # - If the insert result is entering an ‘IN’ punch and the position is different from
the default, enter the 6-digit alphanumeric code or the 3-digit transfer code. (Refer to Page
19, Viewing Available Positions)
SA Account – If inserting a missed punch for Student Activities (777) you may also enter
the 7-digit SA-Account number. (Refer to Page 17, Editing Student Activities Records)
Situations that require an inserting a punch:


Any time an employee misses a punch, forgets, clock unavailable, etc.
If a transfer punch was missed and their funding needs to be redirected from one position to
another.
Section III-9
Revised 7/29/2015
To insert, press the [F19] function key.
The Insert Date and Time field will have the current date and time as the default. After inserting
the correct date and time, [TAB] to the next necessary fields (Transfer and/or Position #) and
make the necessary edits. [ENTER]
1/14/11 10:25:13
iSeries Timekeeper: Mesa Public Schools
Emp#: 2000555
EXAMPLE JOE
Badge:
99999
Options:
1=Edit
4=Del B=Brkdwn A=Appr F=ForceOT
Position: __________
Opt
Date
In
Hours
Sch
Pcd Ap
DateOut Time
Transfer
_ FR 8/07/09 800A
1215P
4.15
0
Insert: 715A
* 1/12/11
Y
_ MO 8/10/09
1100A 731A3.45
0
_ WE 8/12/09 700A
731A
.30
0
Pay Code: 731A
* ______
Daily Rule: * FD
_ WE 8/12/09
1034A
3.00
0
Shift:
Position #: * 600 0
_ WE 8/12/09
1059A1
203P
2.00
Division 700A
* 10
Hol Group * G
F
_ TH 8/13/09
5.30
0
Department * 123
SA Account *
Supervisor
* 123
UserField4 *
Pay Period
From: 1/07/11
Leave theTo: 1/13/11
Transfer field as
Position #
’N’ if inserting a
775
775 single punch.
521
600
497
123WTB
Notes
M
F6= Add
F13=Actual
Bottom
* __________________________________________________
5.30
F4=Select
F12=Cancel 19.00
Breakdown:
Total:
19.00
F7=Open/Close F8=Adjust
F9/10=Pr/Nx
F11=Charge
F12=Cancel
F14=Defaults
F15=Punches F16=Audit
F17=Accruals
F18=Schedule
F19=Ins Pun
F20=Del Pun
REG
Comment:
13.30
G
F21=Attend
F22=OT Eq
F23=Summary
F24=Shft Hrs
If inserting an Out punch the following warning will appear:
Warning: Out Punch – All Labor Information Will Be Ignored
[ENTER]
The screen will revert to the Time Editor and you will see your inserted time punch and the
realignment of the remainder of the punches.
1/14/11 10:25:13
iSeries Timekeeper: Mesa Public Schools
Emp#: 999000555 EXAMPLE JOE
Badge:
99999
Options:
1=Edit
4=Del B=Brkdwn A=Appr F=ForceOT
Position: __________
Opt
Date
In
Out
Hours
Sch
Pcd Ap
_ FR 1/07/11 800A
1215P
4.25
0
_ MO 1/10/11 715A
1100A
3.75
0
_ WE 1/12/11 700A
731A
.50
0
_ WE 1/12/11 731A
1034A
3.00
0
_ WE 1/12/11 1059A
203P
2.00
0
_ TH 1/13/11 700A
5.50
G
0
View thePay Period
From: 1/07/11
inserted
To: 1/13/11
punch and
Position # new totals
Notes
775
775
521
600
497
123WTB
M
Bottom
REG
13.50
G
5.50
F6= Add
F13=Actual
Breakdown:
19.00
Total:
19.00
F7=Open/Close F8=Adjust
F9/10=Pr/Nx
F11=Charge
F12=Cancel
F14=Defaults
F15=Punches F16=Audit
F17=Accruals
F18=Schedule
F19=Ins Pun
F20=Del Pun
F21=Attend
F22=OT Eq
Section III-10
F23=Summary
F24=Shft Hrs
Revised 7/29/2015
E. DELETE A LINE ITEM
The Delete option (Options: 4=Delete) is used to delete an entire time record or transaction.
You can delete full blocks of time that were swiped in error or inserted in error. Do not use this
option to delete a single punch (Refer to page 13, Delete a Single Punch).
The Option 4=Delete will allow you to delete the following line items:



Delete an absence record
Delete a certified hourly time transaction
Delete an In and Out punch
Situations that require deleting a line item:




An absence record was no longer needed
Errors made when editing
o Wrong Dates
o Wrong Times
Swipes made in error
Actual swipes registered to the wrong badge number
Note: You must retain a punch adjustment slip before deleting an actual clock punch. Only
punches swiped in error can be deleted.
To delete a line item type a ‘4’ in the OPT field next to the record you wish to delete. [ENTER].
1/14/11 10:25:13
iSeries Timekeeper: Mesa Public Schools
Emp#: 2000555
EXAMPLE JOE
Badge:
Pay Period
From: 1/07/11
99999
Options:
1=Edit
4=Del B=Brkdwn A=Appr F=ForceOT
Position: __________
Opt
Date
In
Out
Hours
Sch
Pcd Ap Position #
_ FR 1/07/11 800A
1215P
4.25
0 775
_ MO 1/10/11 715A
1100A
3.75
0 775
_ WE 1/12/11 700A
731A
.50
0 521
_ WE 1/12/11 731A
1034A
3.00
0 600
_ WE 1/12/11 1059A
203P
2.00
0 497
4 TH
1/13/11
REG
13.50
700A
5.50
G
To:
1/13/11
Notes
M
0 123WTB
Bottom
F6= Add
F13=Actual
F19=Ins Pun
G
5.50
F7=Open/Close
F14=Defaults
F20=Del Pun
F8=Adjust
F15=Punches
F21=Attend
Breakdown:
19.00
Total:
19.00
F9/10=Pr/Nx
F11=Charge
F12=Cancel
F16=Audit
F17=Accruals
F18=Schedule
F22=OT Eq
F23=Summary
F24=Shft Hrs
Section III-11
Revised 7/29/2015
A confirmation screen will appear. At the confirmation screen, [ENTER] to complete the
deletion action or [F12] to cancel.
1/14/11 10:25:13
iSeries Timekeeper: Mesa Public Schools
Emp#: 2000555
EXAMPLE JOE
Badge:
Pay Period
From: 1/07/11
99999
Options:
1=Edit
4=Del B=Brkdwn A=Appr F=ForceOT
Position: __________
Opt
Date
In
Out
Hours
Sch
Pcd Ap Position #
Will Be Deleted
_ FR 1/07/11 800AThe Following
1215P Entries 4.15
0 775
_ MO 1/10/11 715A
1100A
3.45
0 775
Date
In
Hours
_ WE 1/12/11 700A Day 731A
.30 Out
0PayCd
521
1/13/11
700A
5.50
_ WE 1/12/11 731A TH 1034A
3.00
0G 600
_ WE 1/12/11 1059A
203P
2.00
0 497
4 TH
1/13/11
REG
13.50
700A
5.30
G
To:
1/13/11
Notes
M
0 123WTB
Bottom
F6= Add
F13=Actual
F19=Ins Pun
G
5.30
Bottom
Breakdown:
19.00
Total:
19.00
ENTER=Delete
F7=Open/Close
F8=Adjust F12=Cancel
F9/10=Pr/Nx
F11=Charge
F12=Cancel
F14=Defaults
F15=Punches
F16=Audit
F17=Accruals
F18=Schedule
F20=Del Pun
F21=Attend
F22=OT Eq
F23=Summary
F24=Shft Hrs
The system will display the Time Editor-Employee Detail screen with the line item deleted.
1/14/11 10:25:13
Emp#: 2000555
iSeries Timekeeper: Mesa Public Schools
EXAMPLE JOE
Badge:
99999
Options:
1=Edit
4=Del B=Brkdwn A=Appr F=ForceOT
Position: __________
Opt
Date
In
Out
Hours
Sch
Pcd Ap Position #
_ FR 1/07/11 800A
1215P
4.25
0 775
_ MO 1/10/11 715A
1100A
3.75
0 775
_ WE 1/12/11 700A
731A
.50
0 521
_ WE 1/12/11 731A
1034A
3.00
0 600
_ WE 1/12/11 1059A
203P
2.00
0 497
Pay Period
From: 1/07/11
To:
1/13/11
Notes
View the
employee’s
corrected
record.
M
Bottom
REG
13.50
F6= Add
F13=Actual
F19=Ins Pun
F7=Open/Close
F14=Defaults
F20=Del Pun
F8=Adjust
F15=Punches
F21=Attend
Breakdown:
13.50
Total:
13.50
F9/10=Pr/Nx
F11=Charge
F12=Cancel
F16=Audit
F17=Accruals
F18=Schedule
F22=OT Eq
F23=Summary
F24=Shft Hrs
Section III-12
Revised 7/29/2015
F. DELETE A SINGLE PUNCH
The Delete function ([F20] Function Key) deletes a single punch and realigns any punches that
follow. When an employee swipes twice in error, the second punch causes the alignment to be
off.
The [F20] Del Pun Function Key will allow you to delete the following line items:

Delete a single Date and Time Entry
Situations that require a punch to be deleted:




Double punches at the clock
Swipes made in error
Errors made when editing
o Wrong Dates
o Wrong Times
Actual swipes registering to the wrong badge number
Note: You must retain a punch adjustment slip before deleting an actual clock punch. Only
punches swiped in error can be deleted. You must not make edits to your own time.
To delete a single punch, press the [F20] Function Key
1/14/11 10:25:13
iSeries Timekeeper: Mesa Public Schools
Emp#: 2000555
EXAMPLE JOE
Badge:
99999
Options:
1=Edit
4=Del
B=Brkdwn A=Appr F=ForceOT
Position: __________
Opt
Date
In
Out
Hours
Sch
Pcd Ap
_ FR 1/07/11 800A
1215P
4.25
0
_ MO 1/10/11 715A
1100A
3.75
0
_ WE 1/12/11 700A
731A
.50
0
_ WE 1/12/11 731A
1034A
3.00
0
_ WE 1/12/11 1035A
1059A
.50
0
_ WE 1/12/11 1059A
203P
3.00
0
Pay Period
From: 1/07/11
To: 1/13/11
Position #
775
775
521
600
123WTB
497
Notes
M
Bottom
REG
15.00
F6= Add
F13=Actual
F7=Open/Close
F14=Defaults
Breakdown:
15.00
Total:
15.00
F8=Adjust
F9/10=Pr/Nx
F11=Charge
F12=Cancel
F15=Punches
F16=Audit
F17=Accruals
F18=Schedule
F19=Ins Pun
F20=Del Pun
F21=Attend
F22=OT Eq
Section III-13
F23=Summary
F24=Shft Hrs
Revised 7/29/2015
The Delete Punch window will appear. The date and time will default to the current date and
time. Type in the date and time of the double punch that you need deleted. [ENTER]
1/14/11 10:25:13
iSeries Timekeeper: Mesa Public Schools
Emp#: 2000555
EXAMPLE JOE
Badge:
99999
Options:
1=Edit
4=Del
B=Brkdwn A=Appr F=ForceOT
Position: __________
Opt
Date
In
Out
Hours
Sch
Pcd Ap
_ FR 1/07/11 800A
1215P
4.15
0
_ MO 1/10/11 715A
1100A
3.45
0
_ WE 1/12/11 700A
731A
.30
0
Date Time
_ WE 1/12/11 731A
1034A
3.00
0
Delete:
01/12/11
1035A 0
_ WE 1/12/11 1035A
1059A *
.30
_ WE 1/12/11 1059A
203P
0
F4=Select F12=Cancel
Pay Period
From: 1/07/11
To: 1/13/11
Position #
775
775
521
600
123WTB
497
Notes
M
Bottom
REG
15.00
F6= Add
F13=Actual
F7=Open/Close
F14=Defaults
Breakdown:
15.00
Total:
15.00
F8=Adjust
F9/10=Pr/Nx
F11=Charge
F12=Cancel
F15=Punches
F16=Audit
F17=Accruals
F18=Schedule
F19=Ins Pun
F20=Del Pun
F21=Attend
F22=OT Eq
F23=Summary
F24=Shft Hrs
When completed, the punch will be deleted, and the rest of the punches realign with the
appropriate transfer code.
1/14/11 10:25:13
iSeries Timekeeper: Mesa Public Schools
Emp#: 2000555
EXAMPLE JOE
Badge:
99999
Options:
1=Edit
4=Del
B=Brkdwn A=Appr F=ForceOT
Position: __________
Opt
Date
In
Out
Hours
Sch
Pcd Ap
_ FR 1/07/11 800A
1215P
4.25
0
_ MO 1/10/11 715A
1100A
3.75
0
_ WE 1/12/11 700A
731A
.50
0
_ WE 1/12/11 731A
1034A
3.00
0
_ WE 1/12/11 1059A
203P
3.00
0
Pay Period
From: 1/07/11
To: 1/13/11
Position #
775
View the
775
521
realigned
600
punches
497
Notes
M
Bottom
REG
14.50
F6= Add
F13=Actual
F7=Open/Close
F14=Defaults
Breakdown:
14.50
Total:
14.50
F8=Adjust
F9/10=Pr/Nx
F11=Charge
F12=Cancel
F15=Punches
F16=Audit
F17=Accruals
F18=Schedule
F19=Ins Pun
F20=Del Pun
F21=Attend
F22=OT Eq
Section III-14
F23=Summary
F24=Shft Hrs
Revised 7/29/2015
G. FORCING OVERTIME / COMP TIME
When to Force time:

To redirect overtime hours to the date and position number record that caused the overtime.
The order of priority for forcing overtime
o Rental out of district
o Rental in district
o Student activities
o Hours worked for another School or department
o Hours worked at the home site with different funding

Change the default hours from COMP to Overtime or vice versa.
When forcing overtime, make sure the employee physically worked over 40 hours in the pay
week. Holidays or paid absences do not count as worked hours. Do not make edits to your own
time record.
F=ForceOT: entering "F" in the Option field next to the time record allows you to edit the
amount of time assigned to the overtime blocks for this time record. This enables you to "force"
overtime to this particular record usually to charge the overtime to the date/area that caused the
overtime.
4/15/11 12:25:13
Emp#: 2001234
iSeries Timekeeper: Mesa Public Schools
TEST ROBERT
Options:
1=Edit
4=Del
Position: __________
Opt
Date
In
_ FR 4/08/11 724A
F FR 4/08/11 600P
_ MO 4/11/11 723A
_ TU 4/12/11 724A
_ TU 4/12/11 223P
_ WE 4/13/11 723A
_ WE 4/13/11 223P
_ TH 4/14/11 726A
_ TH 4/14/11 145P
Badge:
B=Brkdwn A=Appr
Out
400P
1000P
402P
131P
405P
153P
449P
113P
500P
Hours
8.50
4.25
8.50
6.00
1.75
6.50
2.25
5.75
3.25
000000
F=ForceOT
Sch
Pcd
Ap Position #
257NIP
777
257NIP
257NIP
257NIP
257NIP
257NIP
257NIP
257NIP
Pay Period
From: 4/08/11
To:
4/14/11
Notes
Bottom
REG
40.00
COMP 6.75
F6= Add
F7=Open/Close
F13=Rounded F14=Defaults
F19=Ins Pun F20=Del Pun
F8=Adjust
F15=Punches
F21=Attend
Breakdown:
46.75
Total:
46.75
F9/10=Pr/Nx
F11=Charge
F12=Cancel
F16=Audit
F17=Accruals
F18=Schedule
F22=OT Eq
F23=Summary
F24=Shft Hrs
Section III-15
Revised 7/29/2015
Designate the hours and hundredths in the “150” Block for overtime or in the “COMP” Block to
accrue comp time.
4/15/11 12:25:13
iSeries Timekeeper: Mesa Public Schools
Emp#: 999001234 TEST ROBERT
Badge:
000000
Clock
In
Clock
Out
Total
Sched
Pay
Daily
Options:
1=Edit
4=Del B=Brkdwn A=Appr F=ForceOT
Day
Date
Time
Date
Time
Hours
Hours
Code
Rule
Position: __________
FRI
4/08/11
600P
4/08/11
1000P
4.25
Opt
Date
In
Out
Hours
Sch
Pcd Ap Position # AD
_ FR 5/08/09 724A
400P
8.30
257NIP
Enter the number of hours to force into each overtime block.
F FR 5/08/09 600P
1000P
4.00
777
_ MO 5/11/09 723A
402PBlock 1: 8.30
257NIP
COMP
.00
_ TU 5/12/09 724A
131P
6.00
257NIP
150
4.25
_ TU 5/12/09 223P
405PBlock 2:1.45
257NIP
.00
_ WE 5/13/09 723A
153PBlock 3: 6.30
257NIP
.00
_ WE 5/13/09 223P
449PBlock 4: 2.15
257NIP
*
_ THComment:
5/14/09 726A
113P
5.45
257NIP
_ THNote:
5/14/09
145P
500P
3.15
The pay code(s) listed are defaults from the pay period rules. 257NIP
Pay Period
From: 5/08/11
AutoTo: 5/14/11
Deduct
Notes
Bottom
REG F12=Cancel
40.00 COMP 6.30
F6= Add
F7=Open/Close
F13=Rounded F14=Defaults
F19=Ins Pun F20=Del Pun
F8=Adjust
F15=Punches
F21=Attend
Breakdown:
46.75
Total:
46.75
F9/10=Pr/Nx
F11=Charge
F12=Cancel
F16=Audit
F17=Accruals
F18=Schedule
F22=OT Eq
F23=Summary
F24=Shft Hrs
The “F” in the Notes column will indicate the hours have been forced.
4/15/11 12:25:13
iSeries Timekeeper: Mesa Public Schools
Emp#: 2001234
TEST ROBERT
Badge:
000000
Options:
1=Edit
4=Del B=Brkdwn A=Appr F=ForceOT
Position: __________
Opt
Date
In
Out
Hours
Sch
Pcd Ap Position #
_ FR 4/08/11 724A
400P
8.50
257NIP
_
_
_
_
_
_
_
_
FR
MO
TU
TU
WE
WE
TH
TH
4/08/11
4/11/11
4/12/11
4/12/11
4/13/11
4/13/11
4/14/11
4/14/11
601P
723A
724A
223P
723A
223P
726A
145P
1013P
402P
131P
405P
153P
449P
113P
500P
4.25
8.50
6.00
1.75
6.50
2.25
5.75
3.25
777
257NIP
257NIP
257NIP
257NIP
257NIP
257NIP
257NIP
Pay Period
From: 4/08/11
To: 4/14/11
Notes
F
Bottom
REG
40.00
F6= Add
F13=Actual
F19=Ins Pun
150
4.25
F7=Open/Close
F14=Defaults
F20=Del Pun
COMP 2.50
F8=Adjust
F15=Punches
F21=Attend
Breakdown:
46.75
Total:
46.75
F9/10=Pr/Nx
F11=Charge
F12=Cancel
F16=Audit
F17=Accruals
F18=Schedule
F22=OT Eq
F23=Summary
F24=Shft Hrs
Section III-16
Revised 7/2/2016
H. EDITING STUDENT ACTIVITIES RECORDS
Classified employees who work a position funded by student activities swipe their badge at the
clock using ‘777’ as the transfer code. There are some employees who are strictly funded by
student activities and depending on how often they work, they do not always have a badge. In
this case, the Kronos Editor would be required to enter punches from an edit slip using the
transfer code ‘777’.
Kronos will generate a position based on the ‘777’ transfer code and the SA-Account. The SAAccount is a 7-digit number that consist of the unit/site number and the function code.
(i.e. 257-7101)
1=Edit: entering ‘1’ in the Option field next to the time record allows you to edit the SAAccount field and designate the appropriate Student activity account information.
4/15/11 12:25:13
Emp#: 2001234
iSeries Timekeeper: Mesa Public Schools
TEST ROBERT
Badge:
Options:
1=Edit 4=Del B=Brkdwn A=Appr
Position: __________
Opt
Date
In
Out
Hours
_ FR 4/08/11 724A
400P
8.50
1 FR
_
_
_
_
_
_
_
MO
TU
TU
WE
WE
TH
TH
4/08/11
4/11/11
4/12/11
4/12/11
4/13/11
4/13/11
4/14/11
4/14/11
600P
723A
724A
223P
723A
223P
726A
145P
1000P
402P
131P
405P
153P
449P
113P
500P
Pay Period
From: 4/08/11
000000
F=ForceOT
Sch
4.25
8.50
6.00
1.75
6.50
2.25
5.75
3.25
Pcd
To:
Ap Position #
257NIP
4/14/11
Notes
777
257NIP
257NIP
257NIP
257NIP
257NIP
257NIP
257NIP
Bottom
REG
40.00
F6= Add
F13=Actual
F19=Ins Pun
COMP 6.75
F7=Open/Close
F14=Defaults
F20=Del Pun
F8=Adjust
F15=Punches
F21=Attend
Breakdown:
46.75
Total:
46.75
F9/10=Pr/Nx
F11=Charge
F12=Cancel
F16=Audit
F17=Accruals
F18=Schedule
F22=OT Eq
F23=Summary
F24=Shft Hrs
Section III-17
Revised 7/2/2016
Enter the appropriate 7-digit SA-Account #.
4/15/11 12:25:13
iSeries Timekeeper: Mesa Public Schools
Pay Period
Emp#: 2001234
TEST ROBERT
Badge:
000000
From: 4/08/11
Options:
1=Edit
4=Del B=Brkdwn A=Appr F=ForceOT
To: 4/14/11
Position: __________
Clock In
Clock Out
Total
Pay
Daily
Opt
Date Date In Time Out
HoursTime Sch Hours
Pcd Ap Position
Date
Code # Rule Ovr M/BNotes
_ Actual:
FR 5/08/09
724A 601A400P
8.30 1013P
* 04/08/11
04/08/11
4.25
* 257NIP * AD
1 FR 5/08/09 600P
1000P
4.15
777
_ Days
MO to5/11/09
723A
402P
8.30
257NIP
Add:
Skip Days:
_ TU 5/12/09 724A
131P
6.00
257NIP
_ Comment:
TU 5/12/09 * 223P
405P
1.45
257NIP
_ WE 5/13/09 723A
153P
6.30
257NIP
_ WE 5/13/09 223P
449P
2.15
257NIP
Shift:
* 1
Position # * 5.45
777
Auto Ded:
.00
_ TH 5/14/09 726A
113P
257NIP
Division
* 20
Hol Group * D
Cancel Meal:
_ TH 5/14/09 145P
500P
3.15
257NIP
Department * 257
SA Account*257-7107 Force New Shift:
Bottom
Supervisor
257
Pay Rate:
REG
40.00 * COMP
6.45 UserField4 *
Breakdown:
46.45
Total:
46.45
F6= Add
F7=Open/Close F8=Adjust
F9/10=Pr/Nx
F11=Charge
F12=Cancel
F13=Actual
F14=Defaults
F15=Punches
F16=Audit
F17=Accruals
F18=Schedule
F4=Select
F12=Cancel
F19=Ins
Pun F20=Del
Pun
F21=Attend
F22=OT Eq
F23=Summary
F24=Shft Hrs
If, by working student activities the total worked hours for the week are over 40, it is very
important that you monitor and redirect the overtime to the student activity record for funding.
(Refer to page 15, Forcing Overtime/Comp Time)
Section III-18
Revised 7/2/2016
I. VIEWING AVAILABLE POSITIONS
By viewing an employee’s position select screen, you will see the following fields:

Position #, Title, Hours per Day, Rate, Transfer #, Budget Info, Start, and Stop Dates.
To view an employee’s available positions, pull up the employee in time editor and press the
[F6] Function Key.
1/14/11 12:25:13
iSeries Timekeeper: Mesa Public Schools
Emp#: 2000555
EXAMPLE JOE
Badge:
99999
Options:
1=Edit
4=Del B=Brkdwn A=Appr F=ForceOT
Position: __________
Opt
Date
In
Out
Hours
Sch
Pcd Ap
_ FR 1/07/11 800A
1215P
4.25
0
_ MO 1/10/11 715A
1100A
3.75
0
_ WE 1/12/11 700A
731A
.50
0
_ WE 1/12/11 731A
1034A
3.00
0
_ WE 1/12/11 1059A
203P
2.00
0
_ TH 1/13/11 700A
5.50
G
0
Pay Period
From: 1/07/11
To: 1/13/11
Position #
775
775
521
600
497
123WTB
Notes
M
Bottom
REG
13.50
G
5.50
Breakdown:
F6= Add
F13=Actual
F19=Ins Pun
F7=Open/Close
F14=Defaults
F20=Del Pun
F8=Adjust
F15=Punches
F21=Attend
F9/10=Pr/Nx
F16=Audit
F22=OT Eq
19.00
Total:
F11=Charge
F17=Accruals
F23=Summary
19.00
F12=Cancel
F18=Schedule
F24=Shft Hrs
The system will display the Time Editor-Add Punch Screen. [TAB] to the Position # field and
press the [F4] Function Key to select the position screen
9/24/10 12:25:13
iSeries Timekeeper: Mesa Public Schools
Emp#: 2000555
EXAMPLE JOE
Badge:
99999
Options:
1=Edit
4=Del B=Brkdwn A=Appr F=ForceOT
Position: __________
Clock In Out
Clock OutSch PcdTotal
Pay #
Opt
Date
In
Hours
Ap Position
Date
Hours0 634NCX
Code
_ FR 3/25/05 Date
800A Time
L 1215P L
4.15Time8.00
_ FR 3/25/05
1245P L 300P E
2.15
0 *634NCX
Actual:
* 9/24/10
_ FR 3/25/05 301P
1.30
G
0 634NCX
_ MOto3/28/05
3.45 Days:
8.00
0 634NCX
Days
Add: 715A E 1100A E
Skip
_ MO 3/28/05 1200P H 515P L
5.15
0 634NCX
1 TU 3/29/05
4.00
0 777
Comment:
* 806P U 1156P
_ WE 3/30/05 900A L 200P
5.00
8.00
0 634NCX
_ WE 3/30/05 1 200P L Position
300P E # * 1.00
0 634NCX
Shift:
123WTB Auto Ded:
_
TH
3/31/05
800A
L
1200P
L
4.00
8.00
0 634NCX
Division
* 10
Hol Group * A
Cancel Meal:
Pay Period
From: 9/17/10
To: 9/23/10
Daily
Notes
Rule Ovr M/B
M
* FD
Department * 123
SA Account *
Force New Shift:
25.30 REG2 4.00
G
1.30
Supervisor * 123
UserField4 * Breakdown: Pay Rate:
31.00
Total:
M
.00
Bottom
REG
F6= Add
F4=Select
F13=Actual
F19=Ins Pun
F8=Adjust
F9=Previous
F12=CancelF15=Punches
F14=Defaults
F20=Del Pun
F21=Attend
F10=Next
F16=Audit
F22=OT Eq
Section III-19
F11=Charge
F17=Accruals
F23=Summary
31.00
F12=Cancel
F18=Schedule
F24=Shft Hrs
Revised 7/2/2016
Classified Hourly Example
PHR01SEL
SEL Employee Position #
EMPLOYEE #: 2000555
Date: 7/27/10
POSITION TO: _______________
TYPE OPTIONS, PRESS ENTER..
X=SELECT
? POS # STS JOB DESCRIPTION
BUDGET #
BGT %
123WTB
CLERICAL AIDE
100-100-1000-6151-123-000-01
123WPB
INSTR ASSIST
001-100-2620-6151-123-000-01
123WQA CROSSING GUARD
001-100-2620-6151-100-000-01
123WZU
ADDITIONAL
100-100-1000-6151-123-000-01
AVG HRS
START DATE
3.000
8/12/2010
2.000
100.000 8/12/2010
.500
100.000 8/12/2010
20.000
100.000 8/07/2010
RATE
XFER #
EXP DATE STOP DATE
10.070
100.000
10.070
10.070
10.070
600
5/27/2011
497
5/27/2011
521
5/27/2011
775
10/30/2010
F12=PREVIOUS
Certified Hourly Example
PHR01SEL
SEL Employee Position #
EMPLOYEE #: 2008765
Date: 6/11/10
POSITION TO: ________________
TYPE OPTIONS, PRESS ENTER.
X=SELECT
? POS # STS JOB DESCRIPTION
BUDGET #
BGT %
_ TITBL
TITLE FUNDS BLENDED RATE
100-100-1277-6111-121-481-01 76.240
100-100-2212-6111-121-481-01 23.76
_ TSPREP
TITLE I SUMMER SCH PR
100-100-2212-6111-115-481-01 100.000
_ TSUM
TITLE I SUMMER SCH INS
100-100-1277-6111-115-481-01 100.000
_ AIMBL
AIMS BLENDED RATE SUMM
013-100-1000-6111-262-380-01 100.000
AVG HRS
START DATE
RATE
XFER #
EXP DATE STOP DATE
48.000
6/01/2010
29.730
3211
6/26/2010
16.000
6/01/2010
48.000
6/01/2010
64.000
6/01/2010
15.410
2054
6/25/2010
1054
6/25/2010
3209
6/25/2010
22.020
29.730
F12=PREVIOUS
Press the function key [F12] twice to back out of the record.
Section III-20
Revised 7/2/2016
J. VIEW TIME CLOCK PUNCH DETAIL IN HISTORY INQUIRY
The History Module can provide you with year-to-date reporting information. To view punches
posted to history, select the History Module from the Kronos Timekeeper main menu.
In the MAIN menu, select 13. History [ENTER]
MAIN
Kronos iSeries Central 5.2
iSeries Timekeeper: Mesa Public Schools
Select one of the following:
1. Daily Processing
2. Reports and Inquiries
Date: 3/22/11
Time: 15:52:17
Put thirteen (13) on command
line to select History.
[ENTER]
13. History
14. Accruals
90. Sign off
Selection or command
===> 13______________________________________________________________________________
_____________________________________________________________________________________
F2=Calendar F3=Exit
F9=Previous Command F24=More keys
In MENU13 (History), select 1. Time History Inquiry. [ENTER]
MENU13
History
iSeries Timekeeper: Mesa Public Schools
Date 3/22/11
Time: 15:59:54
Select one of the following:
1. Time History Inquiry
7.
8.
9.
10.
11.
12.
Put one (1) on the command
line to select the Time
History Inquiry.
[ENTER]
Punch Detail
Time Cards
Total Hours
Absentee
Tardy
Budget vs. Actual
90. Sign off
Selection or command
===> 1_________________________________________________________________________
________________________________________________________________________________
F2=Calendar F3=Exit
F9=Previous Command F24=More keys
Section III-21
Revised 7/2/2016
Select an individual employee by entering the unique number (EIN) in the Employee Number
field or Badge Number in the Badge Number field.
Since the history file currently retains information from 7/1/2002, specify a range of time in the
From Date/Time and To Date/Time fields.
For a specific week, enter the Friday through Thursday dates in the From Date/Time and To
Date/Time fields. (i.e. From 081409 1200A To 082009 1159P) [ENTER]
Alternatively, use July 1 of the fiscal year in the From Date field and 1200A in the From Time
field for fiscal year totals. (i.e. From 070109 1200A) [ENTER]
3/30/09 15:50:20
iSeries Timekeeper: Mesa Public Schools
Time History Inquiry
CLK908-S1
Employee Number: * ___________
Badge Number:
* ___________
F3=Exit
Division
Department
Supervisor
Position #
Hol Group
SA Account
UserField4
* _______________
* _______________
* _______________
* _______________
* _______________
* _______________
* _______________
From Date/Time:
To Date/Time:
* _______ _____
* _______ _____
F4=Select
F12=Cancel
By specifying a range of time, you will be able to see the totals for all of the various pay codes
on the bottom of the screen, to help check on personal leave totals, overtime totals, etc.
8/14/09 16:25:13
iSeries Timekeeper: Mesa Public Schools
Emp#: 2000444
EXAMPLE JANE
Badge:
99998
Options:
1=Edit
4=Del B=Brkdwn A=Appr F=ForceOT
Position: __________
Opt
Date
In
Out
Hours
Sch
Pcd Ap
_ WE 7/01/09 700A
1222P
5.25
0
_ WE 7/01/09 1252P
415P
5.50
0
_ TH 7/02/09 700A
1227P
5.50
0
_ TH 7/02/09 1257P
430P
3.50
0
_ FR 7/03/09 800A
800A
8.00
HO.A 0
_ MO 7/06/09 915A
118P
4.00
0
_ MO 7/06/09 130P
4.00
G
0
_ TU 7/07/09 730A
1210P
4.75
0
_ TU 7/07/09 1240P
400P
3.25
0
Pay Period
From: 7/1/09
To:
Position #
123NIL
123NIL
123NIL
123NIL
123NIL
123NIL
123NIL
123NIL
123NIL
Notes
C
More…
REG 237.75
F6= Add
F13=Actual
F19=Ins Pun
HO.A 8.00
F7=Open/Close
F14=Defaults
F20=Del Pun
G
F8=Adjust
F15=Punches
F21=Attend
4.00
L1
F9/10=Pr/Nx
F16=Audit
F22=OT Eq
Section III-22
8.00
Total:
257.75
F11=Charge
F12=Cancel
F17=Accruals
F18=Schedule
F23=Summary
F24=Shft Hrs
Revised 7/2/2016
OPTIONS IN THE TIME EDITOR
The Time Editor has five options, four of which you may use when editing. To use an Option,
[TAB] to move the cursor to the OPT input field beside the appropriate record and type in the
desired option code. [ENTER].
1=Edit - The Edit option allows you to select and modify the existing information on the time
record. (i.e., Date, Time, Hours, Pay Code, Position, SA-Account etc.) (Refer to page 4, Editing
a Punch/Absence Record)
4=Delete - The Delete option allows you to delete an entire line item. (Refer to page 11, Delete
a Line Item).
B=Breakdown - The Breakdown option will display the pay code and total hours assigned to
that line item.
A=Approved - The Approved option is not used at this time.
F=ForceOT – The ForceOT option is used to redirect overtime hours to a specific date and/or
position number record or to change the default hours from COMP to Overtime or vice versa.
(Refer to page 15, Forcing Overtime / Comp Time)
Example
8/14/09 12:25:13
iSeries Timekeeper: Mesa Public Schools
Emp#: 2000555
99999
Pay Period
From: 8/07/09
B=Brkdwn A=Appr F=ForceOT
To: 8/13/09
EXAMPLE JOE
Options: 1=Edit 4=Del
Position: __________
Opt
Date
In
_ FR 8/07/09 800A
_ MO 8/10/09 715A
_ WE 8/12/09 700A
_ WE 8/12/09 731A
_ WE 8/12/09 1059A
_ TH 8/13/09 700A
Out
1215P
1100A
731A
1034A
203P
Badge:
Hours
4.25
3.75
.50
3.00
2.00
5.50
Sch
Pcd
G
Ap
0
0
0
0
0
0
Position #
775
775
521
600
497
123WTB
Notes
M
Bottom
REG
13.50
G
5.50
F6= Add
F7=Open/Close
F13=Rounded F14=Defaults
F19=Ins Pun F20=Del Pun
F8=Adjust
F15=Punches
F21=Attend
Breakdown:
19.00
Total:
19.00
F9/10=Pr/Nx
F11=Charge
F12=Cancel
F16=Audit
F17=Accruals
F18=Schedule
F22=OT Eq
F23=Summary
F24=Shft Hrs
Section III-23
Revised 7/2/2016
FUNCTION KEYS IN THE TIME EDITOR
Each of the Function Keys provides you with additional knowledge and functionality when
editing.
F6=Add - Adds a complete time record/line item to the employees current time.
F7=Open/Close – Opens and closes all records for mass editing.
F9/10=Pr/Nx -- Rolls the screen back [F9] to the previous employee and forward [F10] to the
next employee on your site list.
F11=Charge - Displays the user defined fields. They include Division, Department, Supervisor,
Position numbers, Hol Group, SA Account, UserField4, Shift, and Labor Levels. The default
will display the position number.
F12=Cancel - Returns to the previous screen.
F13=Actual/Rounded - Toggles between the rounded punch times and the actual punch times.
Punches will round according to the seven (7) minute rule and/or the meal tiering rules.
F14=Defaults - Displays the default codes from the Employee Master File. The Pay Period rule
and Daily rule default codes defined on the employee’s record drive the rounding rules.
F15=Punches - Displays all actual punch times that were swiped at the time clocks. The time
clocks are named according to their sites.
F16=Audit - Displays all of the punch adjustments made to the employee’s time record, when it
was made and who made the adjustment. Add, Edit, Insert, Delete, or DelPun will show
depending on the option or function used. Kronos editors are prohibited from editing their
own time record. Editors editing their own time records are subject to disciplinary action.
F17=Accruals - Displays the employee’s accrual balances.
F19=Ins Punch - Inserts a single punch or a transfer punch and realigns all of the punches that
follow.
F20=Del Pun - Deletes a single punch and realigns all of the punches that follow.
F23=Summary – Displays a breakdown of total hours by position number and pay code.
F24=Shift Hours/Punch Hours – Toggles between totaling by line item (punch hours) and the
daily subtotals on the last time record for the shift (shift hours).
Function Keys that are not used are – F8=Adjust, F18=Schedule, F21=Attend, F22=OT Eq
8/14/09 12:25:13
iSeries Timekeeper: Mesa Public Schools
Emp#: 2000555
EXAMPLE JOE
Badge:
99999
Options:
1=Edit
4=Del B=Brkdwn A=Appr F=ForceOT
Position: __________
Opt
Date
In
Out
Hours
Sch
Pcd Ap
_ FR 8/07/09 800A
1215P
4.25
0
_ MO 8/10/09 715A
1100A
3.75
0
_ WE 8/12/09 700A
731A
.50
0
_ WE 8/12/09 731A
1034A
3.00
0
_ WE 8/12/09 1059A
203P
2.00
0
_ TH 8/13/09 700A
5.50
G
0
Pay Period
From: 8/07/09
To: 8/13/09
Position #
775
775
521
600
497
123WTB
Notes
M
Bottom
REG
13.50
G
5.50
Breakdown:
19.00
Total:
19.00
F6= Add
F7=Open/Close F8=Adjust F9/10=Pr/Nx F11=Charge
F12=Cancel
F13=Actual F14=Defaults F15=Punches F16=Audit F17=Accruals F18=Schedule
F19=Ins Pun F20=Del Pun F21=Attend F22=OT Eq F23=Summary F24=Shft
Hrs
Section III-24
Revised 7/2/2016
HELP SCREENS WITHIN THE COLUMN HEADINGS
Within the Employee Detail Screen, help screens are available for quick reference to help define
and describe the various column titles and codes. To access the quick help screens, place the
cursor in the column in question and use the [F1] Function Key.
Day – Displays the day of the week.
Date – Displays the date of the punch.
In Punch -- Displays the rounded or actual punch-in time. You can toggle between the Actual
and Rounded time by using the [F13] Function Key.
Out Punch -- Displays the rounded or actual punch-out time. You can toggle between the Actual
and Rounded time by using the [F13] Function Key.
Hours -- Displays the calculated hours/hundredths of the in/out punches.
Schedule -- Displays the number of hours the employee was scheduled to work per the schedule
form you filled out.
PCD (Pay Codes) -- Displays the pay codes that the hours are assigned to. The bottom section
of the screen displays the pay code totals for the current pay period.
Ap -- Not used
Position # -- Displays the employee’s default position. Use the [F11] Function Key to toggle to
view the employee’s department or supervisor numbers.
NOTES Use the [F1] Function Key to open the help screen.
Total -- Displays the total accumulated hours for the employee in the current pay period. The
‘Total’ is found on the bottom right hand side of the screen.
Exception Code -- The alpha character in the unmarked column next to the time IN or OUT is
the Exception Code. The Exception Codes are based on the information set up from the schedule
form you filled out and turned in to Payroll. To access the list of Exception Codes, place the
cursor on one of the Exception Code letters and press the [F1] Function Key.
Section III-25
Revised 7/2/2016