SECTION III EDIT TIME IN THE TIME EDITOR A. TIME EDITOR The Time Editor is a tool to manage your employees’ time records (punches). You will be able to add employees’ missed punches, delete double punches, and direct the flow of time to the proper position numbers for funding in the current week. However, edits to your own time records should always be handled by another editor—either your back-up editor or your payroll clerk. To determine what needs to be corrected, run a Punch Detail Report (refer to Section IV, page 4, Punch Detail Report) and capture the punches for the week you are editing or scroll through your employees’ records in the Time Editor (refer to page 10, F10=Next). To get into the Time Editor to correct the punches, start from the Kronos Timekeeper main menu. In the MAIN menu, select 1. Daily Processing [ENTER] MAIN Kronos iSeries Timekeeper Central 5.2 iSeries Timekeeper: Mesa Public Schools 3/22/11 15:52:17 Select one of the following: 1. Daily Processing 2. Reports and Inquiries Put one (1) on command line to select Daily Processing. [ENTER] 13. History 14. Accruals 90. Sign off Selection or command ===> 1______________________________________________________________________________ _____________________________________________________________________________________ F2=Calendar F3=Exit F9=Previous Command F24=More keys In MENU01 (Daily Processing) select 1. Time Editor [ENTER] MENU01 Daily Processing iSeries Timekeeper: Mesa Public Schools 3/22/11 15:59:54 Select one of the following: 1. Time Editor Put one (1) on the command line to select the Time Editor. [ENTER] 90. Sign off Selection or command ===> 1_________________________________________________________________________ ________________________________________________________________________________ F2=Calendar F3=Exit F9=Previous Command F24=More keys Section III-1 Revised 7/29/2015 A.1 Selecting Employees Select your employees by typing your 3-digit school or department number in the Supervisor field. [ENTER]. Note: To view just one individual, type in the unique number (EIN) on the Employee Number field or the badge number on the Badge Number field. 3/30/11 15:50:20 F3=Exit iSeries Timekeeper: Mesa Public Schools Time Editor Employee Number: Badge Number: * _____________ * _____________ Division Department * _____________ * _____________ Supervisor *__________ Position # Hol Group SA Account UserField4 * _____________ * _____________ * _____________ * _____________ From Date/Time: To Date/Time: * ___________ ______ * ___________ ______ F4=Select F5=Exceptions Only F12=Cancel CLK303-01 F15=Edit By Work Fields All employees set up under your site code will display. You can scroll through the list by using your Page Up and Page Down keys on your keyboard or you can type several characters of the last name in the Position to Name field (you must be in name order [F8]). [ENTER] 3/30/11 15:50:20 iSeries Timekeeper: Mesa Public Schools Time Editor Position to Name: EX Opt __ __ __ __ __ __ __ __ Emp. # 2001234 2002345 2003456 2004567 2005678 2006789 2005555 2007891 Name AARON MATTHEW ALLEN SUSAN BEST JEAN BUFFORD EUGENE CORTEZ FRANK CULL MARY D EXAMPLE JOE GALLAGHER FRANK P F3=Exit F7=Employee# F8=Name Options: 1=Select Badge Hours Exc Appr 9998 0 9997 31.00 0 9996 24.00 * 0 9993 0 9992 10.75 * 0 9991 0 9999 19.00 0 9990 0 F9=Badge# Section III-2 CLK303-S2 A=Approve F12=Cancel Revised 7/29/2015 Type a ‘1’ in the OPT field to select the employee. [ENTER]. 3/30/11 15:50:20 iSeries Timekeeper: Mesa Public Schools Time Editor Options: 1=Select Badge Hours Exc Appr Position to Name: Opt Emp. # Name 1 __ __ __ __ 2005555 2007891 2008910 2009101 2008765 CLK303-S2 EXAMPLE JOE GALLAGHER FRANK P SMITH JOE TEST FRANK TEST ROBERT F3=Exit F7=Employee# F8=Name 9999 9990 9995 9955 9912 F9=Badge# 19.00 5.00 * A=Approve 0 0 0 0 0 F12=Cancel The Time Editor-Employee Detail screen will appear. The Time Editor displays all current week time records for the selected employee. Any and all adjustments will be done in this screen. The Employee Detail Screen includes help screens within the column headings and also Options and Function Keys to help you understand and maintain the employee’s time records. For detailed information on the Options, Function Keys, or Help Screens refer to pages 23-25. 9/14/10 12:25:13 iSeries Timekeeper: Mesa Public Schools Emp#: 2000555 EXAMPLE JOE Options: 1=Edit 4=Del Position: __________ Opt Date In _ FR 9/10/10 800A _ MO 9/13/10 715A _ WE 9/15/10 700A _ WE 9/15/10 731A _ WE 9/15/10 1059A _ TH 9/16/10 700A Badge: B=Brkdwn Out 1215P 1100A 731A 1034A 203P Hours 4.25 3.75 .50 3.00 2.00 5.50 Pay Period From: 9/10/10 To: 9/16/10 99999 A=Appr F=ForceOT Sch Pcd G Ap 0 0 0 0 0 0 Position # 775 775 521 600 497 123WTB Notes M Bottom REG 13.50 G 5.50 Breakdown: 19.00 Total: 19.00 F6= Add F7=Open/Close F8=Adjust F9/10=Pr/Nx F11=Charge F12=Cancel F13=Rounded F14=Defaults F15=Punches F16=Audit F17=Accruals F18=Schedule F19=Ins Pun F20=Del Pun F21=Attend F22=OT Eq F23=Summary F24=Shft Hrs Section III-3 Revised 7/29/2015 B. EDITING A PUNCH/ABSENCE RECORD The Edit option (Option: 1=Edit) is used to modify an existing punch or absence record. The edit function will mostly be used to change an absence pay code, absence time due to flexing within the same workweek, and/or to correct the position number for funding purposes. You should not change any existing clock-in time or clock-out time punches that the employee has swiped at the clock, including your own punches. Actual time worked cannot be altered. You must retain a punch adjustment slip or absence report before altering a record. The Option 1=Edit will allow you to modify the following fields: Actual Clock-In Date - The existing date on the punch or absence record. Actual Clock-In Time - The existing in time captured at the time the employee swiped. Actual Clock-Out Date - The existing date on the punch record. Actual Clock-Out Time - The existing out time captured at the time the employee swiped. Total Hours – The punches will recalculate when there is a block of time (the combination of the in and out punch). You are required to enter hours when entering an absence. Pay Code – This field is for designating a code for absence/pay purposes. If you are editing an absence record, the absence type must be entered to direct the time to the correct pay code. Position # - This field is used to assign the time punches to the proper funding. Monitor the position and transfer codes entered by your employees. (Refer to Page 19, Viewing Available Positions) SA Account – If working Student Activities (777 transfer) you must enter the 7-digit SAAccount in order for this to pay. (Refer to page 17, Editing Student Activities Records) Situations that require editing: Changing an absence record (the absence report statement must match the change) o Date o Hours o Pay Code Position/Transfer Codes o Transposed numbers o Failure to use a transfer code o The same transfer code for multiple sites must be changed to the 6-digit code Student Activities – editing in the SA-Account number Correcting previous edits o Date o Time Section III-4 Revised 7/29/2015 To edit a record type a ‘1’ in the Opt line. [ENTER] 9/14/10 10:25:13 iSeries Timekeeper: Mesa Public Schools Emp#: 2000555 EXAMPLE JOE Badge: Options: 1=Edit 4=Del B=Brkdwn A=Appr Position: __________ Opt Date In Out Hours _ FR 9/10/10 800A 1215P 4.25 _ MO 9/13/10 715A 1100A 3.75 _ WE 9/15/10 700A 731A .50 1 WE 9/15/10 _ WE 9/15/10 _ TH 9/16/10 731A 1059A 700A 1034A 203P Pay Period From: 9/10/10 99999 F=ForceOT Sch 3.00 2.00 5.50 Pcd G To: Ap 0 0 0 Position # 775 775 521 9/16/10 Notes M 0 497 0 497 0 123WTB Bottom REG 13.50 F6= Add F13=Actual F19=Ins Pun G 5.50 F7=Open/Close F14=Defaults F20=Del Pun F8=Adjust F15=Punches F21=Attend Breakdown: 19.00 Total: 19.00 F9/10=Pr/Nx F11=Charge F12=Cancel F16=Audit F17=Accruals F18=Schedule F22=OT Eq F23=Summary F24=Shft Hrs Make the correction to the necessary field. [ENTER] (i.e. an incorrect transfer code was used—497 should have been 600—type over the wrong code) The screen will revert to the Time Editor and you will see your correction. Section III-5 Revised 7/29/2015 C. ADDING AN IN AND OUT PUNCH The Add function ([F6] Function Key) is primarily used to add absences. However, it can (in some cases) be used to add multiple punches to an employee’s record. You can add full blocks of time if the employee has not swiped into Kronos. Do not use this function to add just a single punch (Refer to page 9, Insert a Single Punch). You must retain a punch adjustment slip before altering a record. Situations that may require using the Add function: If an employee is without a working badge and missed both an In and Out punch. For Certificated employees working hourly positions, see the example on page 8. If an employee is working in a remote area for the District and a clock is not easily accessible and misses both In and Out punches. ****NOTE: It is advisable to use the [F19] Ins Pun function (see page 9), rather than [F6] Add in nearly all situations.**** The [F6] Add Function Key will allow you to add data in the following fields: Actual Clock In Date - Enter the date of the missed punch. Note: The current system date displays as a default. If you are adding a punch record for today’s date, [TAB] past the field. Actual Clock In Time - Enter the actual clock in time in the Kronos time format (i.e. 0930A). Actual Clock Out Date - Enter the ending date of the missed punch. The date should be the same as the actual clock-in date unless the employee worked past midnight. Actual Clock Out Time - Enter the clock out time in the Kronos time format (i.e., 0315P) Total Hours - The system calculates the hours based on the in and out times entered. Position # -This field is used to assign the time punches to the proper funding. Select the correct position number from the position select screen listing if different from the employee’s default position. (Refer to page 19, Viewing Available Positions). SA Account – If adding punches for Student Activities (777) you may also enter the 7-digit SA-Account number. (i.e. 274-1301) (Refer to Page 17, Editing Student Activities Records). [F6] to add a complete time record. 9/14/10 10:25:13 iSeries Timekeeper: Mesa Public Schools Emp#: 2000555 EXAMPLE JOE Badge: 99999 Options: 1=Edit 4=Del B=Brkdwn A=Appr F=ForceOT Position: __________ Opt Date In Out Hours Sch Pcd Ap _ FR 9/10/10 800A 1215P 4.25 0 _ MO 9/13/10 715A 1100A 3.75 0 _ WE 9/15/10 700A 731A .50 0 _ WE 9/15/10 731A 1034A 3.00 0 _ WE 9/15/10 1059A 203P 2.00 0 _ TH 9/16/10 700A 5.50 G 0 Pay Period From: 9/10/10 To: 9/16/10 Position # 775 775 521 600 497 123WTB Notes M Bottom REG 13.50 G 5.50 Breakdown: F6= Add F13=Actual F19=Ins Pun F7=Open/Close F14=Defaults F20=Del Pun F8=Adjust F15=Punches F21=Attend F9/10=Pr/Nx F16=Audit F22=OT Eq Section III-6 19.00 Total: F11=Charge F17=Accruals F23=Summary 19.00 F12=Cancel F18=Schedule F24=Shft Hrs Revised 7/29/2015 To add the missed clock-in and clock-out punches, enter the date and time from the signed Kronos Punch Adjustment slip. The hours will calculate automatically. If the Position # should be anything other than the default, enter the 6-digit position # or the transfer #. (Refer to page 19, Viewing Available Positions) IN AND OUT PUNCH EXAMPLE Change the Position # if necessary. You may type in the full 6-digit position code or the 3digit transfer code. ABSENCE EXAMPLE Leave the Position # as the primary code when adding an absence record. Section III-7 Revised 7/29/2015 The screen will revert to the Time Editor and you will see your added time punches. 9/14/10 10:25:13 iSeries Timekeeper: Mesa Public Schools Emp#: 2000555 EXAMPLE JOE Badge: 99999 Options: 1=Edit 4=Del B=Brkdwn A=Appr F=ForceOT Position: __________ Opt Date In Out Hours Sch Pcd Ap _ FR 9/10/10 800A 1215P 4.25 0 _ MO 9/13/10 715A 1100A 3.75 0 _ TU 9/14/10 732A 1034A 2.00 0 _ WE 9/15/10 700A 731A .50 0 _ WE 9/15/10 731A 1034A 3.00 0 _ WE 9/15/10 1059A 203P 2.00 0 _ TH 9/16/10 700A 5.50 G 0 _ FR 9/17/10 700A 5.50 G 0 Pay Period From: 9/10/10 To: 9/16/10 Position # 775 775 775 521 600 497 123WTB 123WTB Notes M View your added time punches. Bottom REG 15.50 F6= Add F13=Actual F19=Ins Pun G 5.50 F7=Open/Close F14=Defaults F20=Del Pun F8=Adjust F15=Punches F21=Attend Breakdown: 21.00 Total: 21.00 F9/10=Pr/Nx F11=Charge F12=Cancel F16=Audit F17=Accruals F18=Schedule F22=OT Eq F23=Summary F24=Shft Hrs CAUTION: Time records that show a date highlighted outside the employee's current pay period do not have the hours included in the totals at the bottom of the screen. Insert the following information if adding certified hourly work: Date – Enter the actual date worked Time – Enter the approximate time of day worked Hours – Enter the total hours worked that day Pay Code - CRTH OVR - T Position # - Enter the 4-digit code CERTIFIED HOURLY EXAMPLE Enter the 4-digit code. Do not use the Position Name on this field. Section III-8 Revised 7/29/2015 D. INSERT A SINGLE PUNCH OR TRANSFER PUNCH The Insert function ([F19] Function Key) will insert a single punch and realign any punches that follow. Inserting ([F19]) a punch rather than adding ([F6]) a punch allows a punch to be added between two existing times and places the punch in the right date and time order. The [F19] Function Key also inserts transfer punches to redirect funding by ending one job and starting another. You must retain a punch adjustment slip before inserting punches. 1/14/11 10:25:13 iSeries Timekeeper: Mesa Public Schools Emp#: 2000555 EXAMPLE JOE Badge: 99999 Options: 1=Edit 4=Del B=Brkdwn A=Appr F=ForceOT Position: __________ Opt Date In Out Hours Sch Pcd Ap _ FR 1/07/11 800A 1215P 4.25 0 _ MO 1/10/11 715A 1100A 3.75 0 _ WE 1/12/11 700A 1034A 3.50 0 _ WE 1/12/11 1059A 203P 2.00 0 _ TH 1/13/11 700A 5.50 G 0 Pay Period From: 1/07/11 To: 1/13/11 Position # 775 775 521 497 123WTB Notes M Bottom REG 13.50 G 5.50 F6= Add F13=Actual Breakdown: 19.00 Total: 19.00 F7=Open/Close F8=Adjust F9/10=Pr/Nx F11=Charge F12=Cancel F14=Defaults F15=Punches F16=Audit F17=Accruals F18=Schedule F19=Ins Pun F20=Del Pun F21=Attend F22=OT Eq F23=Summary F24=Shft Hrs The [F19] Ins Pun Function Key will allow you to insert the following: Date - Enter the date of the missed punch. Time - Enter the time of the missed punch. Transfer - Enter a ‘Y’ if the punch missed should be immediately ending one position and starting another. Position # - If the insert result is entering an ‘IN’ punch and the position is different from the default, enter the 6-digit alphanumeric code or the 3-digit transfer code. (Refer to Page 19, Viewing Available Positions) SA Account – If inserting a missed punch for Student Activities (777) you may also enter the 7-digit SA-Account number. (Refer to Page 17, Editing Student Activities Records) Situations that require an inserting a punch: Any time an employee misses a punch, forgets, clock unavailable, etc. If a transfer punch was missed and their funding needs to be redirected from one position to another. Section III-9 Revised 7/29/2015 To insert, press the [F19] function key. The Insert Date and Time field will have the current date and time as the default. After inserting the correct date and time, [TAB] to the next necessary fields (Transfer and/or Position #) and make the necessary edits. [ENTER] 1/14/11 10:25:13 iSeries Timekeeper: Mesa Public Schools Emp#: 2000555 EXAMPLE JOE Badge: 99999 Options: 1=Edit 4=Del B=Brkdwn A=Appr F=ForceOT Position: __________ Opt Date In Hours Sch Pcd Ap DateOut Time Transfer _ FR 8/07/09 800A 1215P 4.15 0 Insert: 715A * 1/12/11 Y _ MO 8/10/09 1100A 731A3.45 0 _ WE 8/12/09 700A 731A .30 0 Pay Code: 731A * ______ Daily Rule: * FD _ WE 8/12/09 1034A 3.00 0 Shift: Position #: * 600 0 _ WE 8/12/09 1059A1 203P 2.00 Division 700A * 10 Hol Group * G F _ TH 8/13/09 5.30 0 Department * 123 SA Account * Supervisor * 123 UserField4 * Pay Period From: 1/07/11 Leave theTo: 1/13/11 Transfer field as Position # ’N’ if inserting a 775 775 single punch. 521 600 497 123WTB Notes M F6= Add F13=Actual Bottom * __________________________________________________ 5.30 F4=Select F12=Cancel 19.00 Breakdown: Total: 19.00 F7=Open/Close F8=Adjust F9/10=Pr/Nx F11=Charge F12=Cancel F14=Defaults F15=Punches F16=Audit F17=Accruals F18=Schedule F19=Ins Pun F20=Del Pun REG Comment: 13.30 G F21=Attend F22=OT Eq F23=Summary F24=Shft Hrs If inserting an Out punch the following warning will appear: Warning: Out Punch – All Labor Information Will Be Ignored [ENTER] The screen will revert to the Time Editor and you will see your inserted time punch and the realignment of the remainder of the punches. 1/14/11 10:25:13 iSeries Timekeeper: Mesa Public Schools Emp#: 999000555 EXAMPLE JOE Badge: 99999 Options: 1=Edit 4=Del B=Brkdwn A=Appr F=ForceOT Position: __________ Opt Date In Out Hours Sch Pcd Ap _ FR 1/07/11 800A 1215P 4.25 0 _ MO 1/10/11 715A 1100A 3.75 0 _ WE 1/12/11 700A 731A .50 0 _ WE 1/12/11 731A 1034A 3.00 0 _ WE 1/12/11 1059A 203P 2.00 0 _ TH 1/13/11 700A 5.50 G 0 View thePay Period From: 1/07/11 inserted To: 1/13/11 punch and Position # new totals Notes 775 775 521 600 497 123WTB M Bottom REG 13.50 G 5.50 F6= Add F13=Actual Breakdown: 19.00 Total: 19.00 F7=Open/Close F8=Adjust F9/10=Pr/Nx F11=Charge F12=Cancel F14=Defaults F15=Punches F16=Audit F17=Accruals F18=Schedule F19=Ins Pun F20=Del Pun F21=Attend F22=OT Eq Section III-10 F23=Summary F24=Shft Hrs Revised 7/29/2015 E. DELETE A LINE ITEM The Delete option (Options: 4=Delete) is used to delete an entire time record or transaction. You can delete full blocks of time that were swiped in error or inserted in error. Do not use this option to delete a single punch (Refer to page 13, Delete a Single Punch). The Option 4=Delete will allow you to delete the following line items: Delete an absence record Delete a certified hourly time transaction Delete an In and Out punch Situations that require deleting a line item: An absence record was no longer needed Errors made when editing o Wrong Dates o Wrong Times Swipes made in error Actual swipes registered to the wrong badge number Note: You must retain a punch adjustment slip before deleting an actual clock punch. Only punches swiped in error can be deleted. To delete a line item type a ‘4’ in the OPT field next to the record you wish to delete. [ENTER]. 1/14/11 10:25:13 iSeries Timekeeper: Mesa Public Schools Emp#: 2000555 EXAMPLE JOE Badge: Pay Period From: 1/07/11 99999 Options: 1=Edit 4=Del B=Brkdwn A=Appr F=ForceOT Position: __________ Opt Date In Out Hours Sch Pcd Ap Position # _ FR 1/07/11 800A 1215P 4.25 0 775 _ MO 1/10/11 715A 1100A 3.75 0 775 _ WE 1/12/11 700A 731A .50 0 521 _ WE 1/12/11 731A 1034A 3.00 0 600 _ WE 1/12/11 1059A 203P 2.00 0 497 4 TH 1/13/11 REG 13.50 700A 5.50 G To: 1/13/11 Notes M 0 123WTB Bottom F6= Add F13=Actual F19=Ins Pun G 5.50 F7=Open/Close F14=Defaults F20=Del Pun F8=Adjust F15=Punches F21=Attend Breakdown: 19.00 Total: 19.00 F9/10=Pr/Nx F11=Charge F12=Cancel F16=Audit F17=Accruals F18=Schedule F22=OT Eq F23=Summary F24=Shft Hrs Section III-11 Revised 7/29/2015 A confirmation screen will appear. At the confirmation screen, [ENTER] to complete the deletion action or [F12] to cancel. 1/14/11 10:25:13 iSeries Timekeeper: Mesa Public Schools Emp#: 2000555 EXAMPLE JOE Badge: Pay Period From: 1/07/11 99999 Options: 1=Edit 4=Del B=Brkdwn A=Appr F=ForceOT Position: __________ Opt Date In Out Hours Sch Pcd Ap Position # Will Be Deleted _ FR 1/07/11 800AThe Following 1215P Entries 4.15 0 775 _ MO 1/10/11 715A 1100A 3.45 0 775 Date In Hours _ WE 1/12/11 700A Day 731A .30 Out 0PayCd 521 1/13/11 700A 5.50 _ WE 1/12/11 731A TH 1034A 3.00 0G 600 _ WE 1/12/11 1059A 203P 2.00 0 497 4 TH 1/13/11 REG 13.50 700A 5.30 G To: 1/13/11 Notes M 0 123WTB Bottom F6= Add F13=Actual F19=Ins Pun G 5.30 Bottom Breakdown: 19.00 Total: 19.00 ENTER=Delete F7=Open/Close F8=Adjust F12=Cancel F9/10=Pr/Nx F11=Charge F12=Cancel F14=Defaults F15=Punches F16=Audit F17=Accruals F18=Schedule F20=Del Pun F21=Attend F22=OT Eq F23=Summary F24=Shft Hrs The system will display the Time Editor-Employee Detail screen with the line item deleted. 1/14/11 10:25:13 Emp#: 2000555 iSeries Timekeeper: Mesa Public Schools EXAMPLE JOE Badge: 99999 Options: 1=Edit 4=Del B=Brkdwn A=Appr F=ForceOT Position: __________ Opt Date In Out Hours Sch Pcd Ap Position # _ FR 1/07/11 800A 1215P 4.25 0 775 _ MO 1/10/11 715A 1100A 3.75 0 775 _ WE 1/12/11 700A 731A .50 0 521 _ WE 1/12/11 731A 1034A 3.00 0 600 _ WE 1/12/11 1059A 203P 2.00 0 497 Pay Period From: 1/07/11 To: 1/13/11 Notes View the employee’s corrected record. M Bottom REG 13.50 F6= Add F13=Actual F19=Ins Pun F7=Open/Close F14=Defaults F20=Del Pun F8=Adjust F15=Punches F21=Attend Breakdown: 13.50 Total: 13.50 F9/10=Pr/Nx F11=Charge F12=Cancel F16=Audit F17=Accruals F18=Schedule F22=OT Eq F23=Summary F24=Shft Hrs Section III-12 Revised 7/29/2015 F. DELETE A SINGLE PUNCH The Delete function ([F20] Function Key) deletes a single punch and realigns any punches that follow. When an employee swipes twice in error, the second punch causes the alignment to be off. The [F20] Del Pun Function Key will allow you to delete the following line items: Delete a single Date and Time Entry Situations that require a punch to be deleted: Double punches at the clock Swipes made in error Errors made when editing o Wrong Dates o Wrong Times Actual swipes registering to the wrong badge number Note: You must retain a punch adjustment slip before deleting an actual clock punch. Only punches swiped in error can be deleted. You must not make edits to your own time. To delete a single punch, press the [F20] Function Key 1/14/11 10:25:13 iSeries Timekeeper: Mesa Public Schools Emp#: 2000555 EXAMPLE JOE Badge: 99999 Options: 1=Edit 4=Del B=Brkdwn A=Appr F=ForceOT Position: __________ Opt Date In Out Hours Sch Pcd Ap _ FR 1/07/11 800A 1215P 4.25 0 _ MO 1/10/11 715A 1100A 3.75 0 _ WE 1/12/11 700A 731A .50 0 _ WE 1/12/11 731A 1034A 3.00 0 _ WE 1/12/11 1035A 1059A .50 0 _ WE 1/12/11 1059A 203P 3.00 0 Pay Period From: 1/07/11 To: 1/13/11 Position # 775 775 521 600 123WTB 497 Notes M Bottom REG 15.00 F6= Add F13=Actual F7=Open/Close F14=Defaults Breakdown: 15.00 Total: 15.00 F8=Adjust F9/10=Pr/Nx F11=Charge F12=Cancel F15=Punches F16=Audit F17=Accruals F18=Schedule F19=Ins Pun F20=Del Pun F21=Attend F22=OT Eq Section III-13 F23=Summary F24=Shft Hrs Revised 7/29/2015 The Delete Punch window will appear. The date and time will default to the current date and time. Type in the date and time of the double punch that you need deleted. [ENTER] 1/14/11 10:25:13 iSeries Timekeeper: Mesa Public Schools Emp#: 2000555 EXAMPLE JOE Badge: 99999 Options: 1=Edit 4=Del B=Brkdwn A=Appr F=ForceOT Position: __________ Opt Date In Out Hours Sch Pcd Ap _ FR 1/07/11 800A 1215P 4.15 0 _ MO 1/10/11 715A 1100A 3.45 0 _ WE 1/12/11 700A 731A .30 0 Date Time _ WE 1/12/11 731A 1034A 3.00 0 Delete: 01/12/11 1035A 0 _ WE 1/12/11 1035A 1059A * .30 _ WE 1/12/11 1059A 203P 0 F4=Select F12=Cancel Pay Period From: 1/07/11 To: 1/13/11 Position # 775 775 521 600 123WTB 497 Notes M Bottom REG 15.00 F6= Add F13=Actual F7=Open/Close F14=Defaults Breakdown: 15.00 Total: 15.00 F8=Adjust F9/10=Pr/Nx F11=Charge F12=Cancel F15=Punches F16=Audit F17=Accruals F18=Schedule F19=Ins Pun F20=Del Pun F21=Attend F22=OT Eq F23=Summary F24=Shft Hrs When completed, the punch will be deleted, and the rest of the punches realign with the appropriate transfer code. 1/14/11 10:25:13 iSeries Timekeeper: Mesa Public Schools Emp#: 2000555 EXAMPLE JOE Badge: 99999 Options: 1=Edit 4=Del B=Brkdwn A=Appr F=ForceOT Position: __________ Opt Date In Out Hours Sch Pcd Ap _ FR 1/07/11 800A 1215P 4.25 0 _ MO 1/10/11 715A 1100A 3.75 0 _ WE 1/12/11 700A 731A .50 0 _ WE 1/12/11 731A 1034A 3.00 0 _ WE 1/12/11 1059A 203P 3.00 0 Pay Period From: 1/07/11 To: 1/13/11 Position # 775 View the 775 521 realigned 600 punches 497 Notes M Bottom REG 14.50 F6= Add F13=Actual F7=Open/Close F14=Defaults Breakdown: 14.50 Total: 14.50 F8=Adjust F9/10=Pr/Nx F11=Charge F12=Cancel F15=Punches F16=Audit F17=Accruals F18=Schedule F19=Ins Pun F20=Del Pun F21=Attend F22=OT Eq Section III-14 F23=Summary F24=Shft Hrs Revised 7/29/2015 G. FORCING OVERTIME / COMP TIME When to Force time: To redirect overtime hours to the date and position number record that caused the overtime. The order of priority for forcing overtime o Rental out of district o Rental in district o Student activities o Hours worked for another School or department o Hours worked at the home site with different funding Change the default hours from COMP to Overtime or vice versa. When forcing overtime, make sure the employee physically worked over 40 hours in the pay week. Holidays or paid absences do not count as worked hours. Do not make edits to your own time record. F=ForceOT: entering "F" in the Option field next to the time record allows you to edit the amount of time assigned to the overtime blocks for this time record. This enables you to "force" overtime to this particular record usually to charge the overtime to the date/area that caused the overtime. 4/15/11 12:25:13 Emp#: 2001234 iSeries Timekeeper: Mesa Public Schools TEST ROBERT Options: 1=Edit 4=Del Position: __________ Opt Date In _ FR 4/08/11 724A F FR 4/08/11 600P _ MO 4/11/11 723A _ TU 4/12/11 724A _ TU 4/12/11 223P _ WE 4/13/11 723A _ WE 4/13/11 223P _ TH 4/14/11 726A _ TH 4/14/11 145P Badge: B=Brkdwn A=Appr Out 400P 1000P 402P 131P 405P 153P 449P 113P 500P Hours 8.50 4.25 8.50 6.00 1.75 6.50 2.25 5.75 3.25 000000 F=ForceOT Sch Pcd Ap Position # 257NIP 777 257NIP 257NIP 257NIP 257NIP 257NIP 257NIP 257NIP Pay Period From: 4/08/11 To: 4/14/11 Notes Bottom REG 40.00 COMP 6.75 F6= Add F7=Open/Close F13=Rounded F14=Defaults F19=Ins Pun F20=Del Pun F8=Adjust F15=Punches F21=Attend Breakdown: 46.75 Total: 46.75 F9/10=Pr/Nx F11=Charge F12=Cancel F16=Audit F17=Accruals F18=Schedule F22=OT Eq F23=Summary F24=Shft Hrs Section III-15 Revised 7/29/2015 Designate the hours and hundredths in the “150” Block for overtime or in the “COMP” Block to accrue comp time. 4/15/11 12:25:13 iSeries Timekeeper: Mesa Public Schools Emp#: 999001234 TEST ROBERT Badge: 000000 Clock In Clock Out Total Sched Pay Daily Options: 1=Edit 4=Del B=Brkdwn A=Appr F=ForceOT Day Date Time Date Time Hours Hours Code Rule Position: __________ FRI 4/08/11 600P 4/08/11 1000P 4.25 Opt Date In Out Hours Sch Pcd Ap Position # AD _ FR 5/08/09 724A 400P 8.30 257NIP Enter the number of hours to force into each overtime block. F FR 5/08/09 600P 1000P 4.00 777 _ MO 5/11/09 723A 402PBlock 1: 8.30 257NIP COMP .00 _ TU 5/12/09 724A 131P 6.00 257NIP 150 4.25 _ TU 5/12/09 223P 405PBlock 2:1.45 257NIP .00 _ WE 5/13/09 723A 153PBlock 3: 6.30 257NIP .00 _ WE 5/13/09 223P 449PBlock 4: 2.15 257NIP * _ THComment: 5/14/09 726A 113P 5.45 257NIP _ THNote: 5/14/09 145P 500P 3.15 The pay code(s) listed are defaults from the pay period rules. 257NIP Pay Period From: 5/08/11 AutoTo: 5/14/11 Deduct Notes Bottom REG F12=Cancel 40.00 COMP 6.30 F6= Add F7=Open/Close F13=Rounded F14=Defaults F19=Ins Pun F20=Del Pun F8=Adjust F15=Punches F21=Attend Breakdown: 46.75 Total: 46.75 F9/10=Pr/Nx F11=Charge F12=Cancel F16=Audit F17=Accruals F18=Schedule F22=OT Eq F23=Summary F24=Shft Hrs The “F” in the Notes column will indicate the hours have been forced. 4/15/11 12:25:13 iSeries Timekeeper: Mesa Public Schools Emp#: 2001234 TEST ROBERT Badge: 000000 Options: 1=Edit 4=Del B=Brkdwn A=Appr F=ForceOT Position: __________ Opt Date In Out Hours Sch Pcd Ap Position # _ FR 4/08/11 724A 400P 8.50 257NIP _ _ _ _ _ _ _ _ FR MO TU TU WE WE TH TH 4/08/11 4/11/11 4/12/11 4/12/11 4/13/11 4/13/11 4/14/11 4/14/11 601P 723A 724A 223P 723A 223P 726A 145P 1013P 402P 131P 405P 153P 449P 113P 500P 4.25 8.50 6.00 1.75 6.50 2.25 5.75 3.25 777 257NIP 257NIP 257NIP 257NIP 257NIP 257NIP 257NIP Pay Period From: 4/08/11 To: 4/14/11 Notes F Bottom REG 40.00 F6= Add F13=Actual F19=Ins Pun 150 4.25 F7=Open/Close F14=Defaults F20=Del Pun COMP 2.50 F8=Adjust F15=Punches F21=Attend Breakdown: 46.75 Total: 46.75 F9/10=Pr/Nx F11=Charge F12=Cancel F16=Audit F17=Accruals F18=Schedule F22=OT Eq F23=Summary F24=Shft Hrs Section III-16 Revised 7/2/2016 H. EDITING STUDENT ACTIVITIES RECORDS Classified employees who work a position funded by student activities swipe their badge at the clock using ‘777’ as the transfer code. There are some employees who are strictly funded by student activities and depending on how often they work, they do not always have a badge. In this case, the Kronos Editor would be required to enter punches from an edit slip using the transfer code ‘777’. Kronos will generate a position based on the ‘777’ transfer code and the SA-Account. The SAAccount is a 7-digit number that consist of the unit/site number and the function code. (i.e. 257-7101) 1=Edit: entering ‘1’ in the Option field next to the time record allows you to edit the SAAccount field and designate the appropriate Student activity account information. 4/15/11 12:25:13 Emp#: 2001234 iSeries Timekeeper: Mesa Public Schools TEST ROBERT Badge: Options: 1=Edit 4=Del B=Brkdwn A=Appr Position: __________ Opt Date In Out Hours _ FR 4/08/11 724A 400P 8.50 1 FR _ _ _ _ _ _ _ MO TU TU WE WE TH TH 4/08/11 4/11/11 4/12/11 4/12/11 4/13/11 4/13/11 4/14/11 4/14/11 600P 723A 724A 223P 723A 223P 726A 145P 1000P 402P 131P 405P 153P 449P 113P 500P Pay Period From: 4/08/11 000000 F=ForceOT Sch 4.25 8.50 6.00 1.75 6.50 2.25 5.75 3.25 Pcd To: Ap Position # 257NIP 4/14/11 Notes 777 257NIP 257NIP 257NIP 257NIP 257NIP 257NIP 257NIP Bottom REG 40.00 F6= Add F13=Actual F19=Ins Pun COMP 6.75 F7=Open/Close F14=Defaults F20=Del Pun F8=Adjust F15=Punches F21=Attend Breakdown: 46.75 Total: 46.75 F9/10=Pr/Nx F11=Charge F12=Cancel F16=Audit F17=Accruals F18=Schedule F22=OT Eq F23=Summary F24=Shft Hrs Section III-17 Revised 7/2/2016 Enter the appropriate 7-digit SA-Account #. 4/15/11 12:25:13 iSeries Timekeeper: Mesa Public Schools Pay Period Emp#: 2001234 TEST ROBERT Badge: 000000 From: 4/08/11 Options: 1=Edit 4=Del B=Brkdwn A=Appr F=ForceOT To: 4/14/11 Position: __________ Clock In Clock Out Total Pay Daily Opt Date Date In Time Out HoursTime Sch Hours Pcd Ap Position Date Code # Rule Ovr M/BNotes _ Actual: FR 5/08/09 724A 601A400P 8.30 1013P * 04/08/11 04/08/11 4.25 * 257NIP * AD 1 FR 5/08/09 600P 1000P 4.15 777 _ Days MO to5/11/09 723A 402P 8.30 257NIP Add: Skip Days: _ TU 5/12/09 724A 131P 6.00 257NIP _ Comment: TU 5/12/09 * 223P 405P 1.45 257NIP _ WE 5/13/09 723A 153P 6.30 257NIP _ WE 5/13/09 223P 449P 2.15 257NIP Shift: * 1 Position # * 5.45 777 Auto Ded: .00 _ TH 5/14/09 726A 113P 257NIP Division * 20 Hol Group * D Cancel Meal: _ TH 5/14/09 145P 500P 3.15 257NIP Department * 257 SA Account*257-7107 Force New Shift: Bottom Supervisor 257 Pay Rate: REG 40.00 * COMP 6.45 UserField4 * Breakdown: 46.45 Total: 46.45 F6= Add F7=Open/Close F8=Adjust F9/10=Pr/Nx F11=Charge F12=Cancel F13=Actual F14=Defaults F15=Punches F16=Audit F17=Accruals F18=Schedule F4=Select F12=Cancel F19=Ins Pun F20=Del Pun F21=Attend F22=OT Eq F23=Summary F24=Shft Hrs If, by working student activities the total worked hours for the week are over 40, it is very important that you monitor and redirect the overtime to the student activity record for funding. (Refer to page 15, Forcing Overtime/Comp Time) Section III-18 Revised 7/2/2016 I. VIEWING AVAILABLE POSITIONS By viewing an employee’s position select screen, you will see the following fields: Position #, Title, Hours per Day, Rate, Transfer #, Budget Info, Start, and Stop Dates. To view an employee’s available positions, pull up the employee in time editor and press the [F6] Function Key. 1/14/11 12:25:13 iSeries Timekeeper: Mesa Public Schools Emp#: 2000555 EXAMPLE JOE Badge: 99999 Options: 1=Edit 4=Del B=Brkdwn A=Appr F=ForceOT Position: __________ Opt Date In Out Hours Sch Pcd Ap _ FR 1/07/11 800A 1215P 4.25 0 _ MO 1/10/11 715A 1100A 3.75 0 _ WE 1/12/11 700A 731A .50 0 _ WE 1/12/11 731A 1034A 3.00 0 _ WE 1/12/11 1059A 203P 2.00 0 _ TH 1/13/11 700A 5.50 G 0 Pay Period From: 1/07/11 To: 1/13/11 Position # 775 775 521 600 497 123WTB Notes M Bottom REG 13.50 G 5.50 Breakdown: F6= Add F13=Actual F19=Ins Pun F7=Open/Close F14=Defaults F20=Del Pun F8=Adjust F15=Punches F21=Attend F9/10=Pr/Nx F16=Audit F22=OT Eq 19.00 Total: F11=Charge F17=Accruals F23=Summary 19.00 F12=Cancel F18=Schedule F24=Shft Hrs The system will display the Time Editor-Add Punch Screen. [TAB] to the Position # field and press the [F4] Function Key to select the position screen 9/24/10 12:25:13 iSeries Timekeeper: Mesa Public Schools Emp#: 2000555 EXAMPLE JOE Badge: 99999 Options: 1=Edit 4=Del B=Brkdwn A=Appr F=ForceOT Position: __________ Clock In Out Clock OutSch PcdTotal Pay # Opt Date In Hours Ap Position Date Hours0 634NCX Code _ FR 3/25/05 Date 800A Time L 1215P L 4.15Time8.00 _ FR 3/25/05 1245P L 300P E 2.15 0 *634NCX Actual: * 9/24/10 _ FR 3/25/05 301P 1.30 G 0 634NCX _ MOto3/28/05 3.45 Days: 8.00 0 634NCX Days Add: 715A E 1100A E Skip _ MO 3/28/05 1200P H 515P L 5.15 0 634NCX 1 TU 3/29/05 4.00 0 777 Comment: * 806P U 1156P _ WE 3/30/05 900A L 200P 5.00 8.00 0 634NCX _ WE 3/30/05 1 200P L Position 300P E # * 1.00 0 634NCX Shift: 123WTB Auto Ded: _ TH 3/31/05 800A L 1200P L 4.00 8.00 0 634NCX Division * 10 Hol Group * A Cancel Meal: Pay Period From: 9/17/10 To: 9/23/10 Daily Notes Rule Ovr M/B M * FD Department * 123 SA Account * Force New Shift: 25.30 REG2 4.00 G 1.30 Supervisor * 123 UserField4 * Breakdown: Pay Rate: 31.00 Total: M .00 Bottom REG F6= Add F4=Select F13=Actual F19=Ins Pun F8=Adjust F9=Previous F12=CancelF15=Punches F14=Defaults F20=Del Pun F21=Attend F10=Next F16=Audit F22=OT Eq Section III-19 F11=Charge F17=Accruals F23=Summary 31.00 F12=Cancel F18=Schedule F24=Shft Hrs Revised 7/2/2016 Classified Hourly Example PHR01SEL SEL Employee Position # EMPLOYEE #: 2000555 Date: 7/27/10 POSITION TO: _______________ TYPE OPTIONS, PRESS ENTER.. X=SELECT ? POS # STS JOB DESCRIPTION BUDGET # BGT % 123WTB CLERICAL AIDE 100-100-1000-6151-123-000-01 123WPB INSTR ASSIST 001-100-2620-6151-123-000-01 123WQA CROSSING GUARD 001-100-2620-6151-100-000-01 123WZU ADDITIONAL 100-100-1000-6151-123-000-01 AVG HRS START DATE 3.000 8/12/2010 2.000 100.000 8/12/2010 .500 100.000 8/12/2010 20.000 100.000 8/07/2010 RATE XFER # EXP DATE STOP DATE 10.070 100.000 10.070 10.070 10.070 600 5/27/2011 497 5/27/2011 521 5/27/2011 775 10/30/2010 F12=PREVIOUS Certified Hourly Example PHR01SEL SEL Employee Position # EMPLOYEE #: 2008765 Date: 6/11/10 POSITION TO: ________________ TYPE OPTIONS, PRESS ENTER. X=SELECT ? POS # STS JOB DESCRIPTION BUDGET # BGT % _ TITBL TITLE FUNDS BLENDED RATE 100-100-1277-6111-121-481-01 76.240 100-100-2212-6111-121-481-01 23.76 _ TSPREP TITLE I SUMMER SCH PR 100-100-2212-6111-115-481-01 100.000 _ TSUM TITLE I SUMMER SCH INS 100-100-1277-6111-115-481-01 100.000 _ AIMBL AIMS BLENDED RATE SUMM 013-100-1000-6111-262-380-01 100.000 AVG HRS START DATE RATE XFER # EXP DATE STOP DATE 48.000 6/01/2010 29.730 3211 6/26/2010 16.000 6/01/2010 48.000 6/01/2010 64.000 6/01/2010 15.410 2054 6/25/2010 1054 6/25/2010 3209 6/25/2010 22.020 29.730 F12=PREVIOUS Press the function key [F12] twice to back out of the record. Section III-20 Revised 7/2/2016 J. VIEW TIME CLOCK PUNCH DETAIL IN HISTORY INQUIRY The History Module can provide you with year-to-date reporting information. To view punches posted to history, select the History Module from the Kronos Timekeeper main menu. In the MAIN menu, select 13. History [ENTER] MAIN Kronos iSeries Central 5.2 iSeries Timekeeper: Mesa Public Schools Select one of the following: 1. Daily Processing 2. Reports and Inquiries Date: 3/22/11 Time: 15:52:17 Put thirteen (13) on command line to select History. [ENTER] 13. History 14. Accruals 90. Sign off Selection or command ===> 13______________________________________________________________________________ _____________________________________________________________________________________ F2=Calendar F3=Exit F9=Previous Command F24=More keys In MENU13 (History), select 1. Time History Inquiry. [ENTER] MENU13 History iSeries Timekeeper: Mesa Public Schools Date 3/22/11 Time: 15:59:54 Select one of the following: 1. Time History Inquiry 7. 8. 9. 10. 11. 12. Put one (1) on the command line to select the Time History Inquiry. [ENTER] Punch Detail Time Cards Total Hours Absentee Tardy Budget vs. Actual 90. Sign off Selection or command ===> 1_________________________________________________________________________ ________________________________________________________________________________ F2=Calendar F3=Exit F9=Previous Command F24=More keys Section III-21 Revised 7/2/2016 Select an individual employee by entering the unique number (EIN) in the Employee Number field or Badge Number in the Badge Number field. Since the history file currently retains information from 7/1/2002, specify a range of time in the From Date/Time and To Date/Time fields. For a specific week, enter the Friday through Thursday dates in the From Date/Time and To Date/Time fields. (i.e. From 081409 1200A To 082009 1159P) [ENTER] Alternatively, use July 1 of the fiscal year in the From Date field and 1200A in the From Time field for fiscal year totals. (i.e. From 070109 1200A) [ENTER] 3/30/09 15:50:20 iSeries Timekeeper: Mesa Public Schools Time History Inquiry CLK908-S1 Employee Number: * ___________ Badge Number: * ___________ F3=Exit Division Department Supervisor Position # Hol Group SA Account UserField4 * _______________ * _______________ * _______________ * _______________ * _______________ * _______________ * _______________ From Date/Time: To Date/Time: * _______ _____ * _______ _____ F4=Select F12=Cancel By specifying a range of time, you will be able to see the totals for all of the various pay codes on the bottom of the screen, to help check on personal leave totals, overtime totals, etc. 8/14/09 16:25:13 iSeries Timekeeper: Mesa Public Schools Emp#: 2000444 EXAMPLE JANE Badge: 99998 Options: 1=Edit 4=Del B=Brkdwn A=Appr F=ForceOT Position: __________ Opt Date In Out Hours Sch Pcd Ap _ WE 7/01/09 700A 1222P 5.25 0 _ WE 7/01/09 1252P 415P 5.50 0 _ TH 7/02/09 700A 1227P 5.50 0 _ TH 7/02/09 1257P 430P 3.50 0 _ FR 7/03/09 800A 800A 8.00 HO.A 0 _ MO 7/06/09 915A 118P 4.00 0 _ MO 7/06/09 130P 4.00 G 0 _ TU 7/07/09 730A 1210P 4.75 0 _ TU 7/07/09 1240P 400P 3.25 0 Pay Period From: 7/1/09 To: Position # 123NIL 123NIL 123NIL 123NIL 123NIL 123NIL 123NIL 123NIL 123NIL Notes C More… REG 237.75 F6= Add F13=Actual F19=Ins Pun HO.A 8.00 F7=Open/Close F14=Defaults F20=Del Pun G F8=Adjust F15=Punches F21=Attend 4.00 L1 F9/10=Pr/Nx F16=Audit F22=OT Eq Section III-22 8.00 Total: 257.75 F11=Charge F12=Cancel F17=Accruals F18=Schedule F23=Summary F24=Shft Hrs Revised 7/2/2016 OPTIONS IN THE TIME EDITOR The Time Editor has five options, four of which you may use when editing. To use an Option, [TAB] to move the cursor to the OPT input field beside the appropriate record and type in the desired option code. [ENTER]. 1=Edit - The Edit option allows you to select and modify the existing information on the time record. (i.e., Date, Time, Hours, Pay Code, Position, SA-Account etc.) (Refer to page 4, Editing a Punch/Absence Record) 4=Delete - The Delete option allows you to delete an entire line item. (Refer to page 11, Delete a Line Item). B=Breakdown - The Breakdown option will display the pay code and total hours assigned to that line item. A=Approved - The Approved option is not used at this time. F=ForceOT – The ForceOT option is used to redirect overtime hours to a specific date and/or position number record or to change the default hours from COMP to Overtime or vice versa. (Refer to page 15, Forcing Overtime / Comp Time) Example 8/14/09 12:25:13 iSeries Timekeeper: Mesa Public Schools Emp#: 2000555 99999 Pay Period From: 8/07/09 B=Brkdwn A=Appr F=ForceOT To: 8/13/09 EXAMPLE JOE Options: 1=Edit 4=Del Position: __________ Opt Date In _ FR 8/07/09 800A _ MO 8/10/09 715A _ WE 8/12/09 700A _ WE 8/12/09 731A _ WE 8/12/09 1059A _ TH 8/13/09 700A Out 1215P 1100A 731A 1034A 203P Badge: Hours 4.25 3.75 .50 3.00 2.00 5.50 Sch Pcd G Ap 0 0 0 0 0 0 Position # 775 775 521 600 497 123WTB Notes M Bottom REG 13.50 G 5.50 F6= Add F7=Open/Close F13=Rounded F14=Defaults F19=Ins Pun F20=Del Pun F8=Adjust F15=Punches F21=Attend Breakdown: 19.00 Total: 19.00 F9/10=Pr/Nx F11=Charge F12=Cancel F16=Audit F17=Accruals F18=Schedule F22=OT Eq F23=Summary F24=Shft Hrs Section III-23 Revised 7/2/2016 FUNCTION KEYS IN THE TIME EDITOR Each of the Function Keys provides you with additional knowledge and functionality when editing. F6=Add - Adds a complete time record/line item to the employees current time. F7=Open/Close – Opens and closes all records for mass editing. F9/10=Pr/Nx -- Rolls the screen back [F9] to the previous employee and forward [F10] to the next employee on your site list. F11=Charge - Displays the user defined fields. They include Division, Department, Supervisor, Position numbers, Hol Group, SA Account, UserField4, Shift, and Labor Levels. The default will display the position number. F12=Cancel - Returns to the previous screen. F13=Actual/Rounded - Toggles between the rounded punch times and the actual punch times. Punches will round according to the seven (7) minute rule and/or the meal tiering rules. F14=Defaults - Displays the default codes from the Employee Master File. The Pay Period rule and Daily rule default codes defined on the employee’s record drive the rounding rules. F15=Punches - Displays all actual punch times that were swiped at the time clocks. The time clocks are named according to their sites. F16=Audit - Displays all of the punch adjustments made to the employee’s time record, when it was made and who made the adjustment. Add, Edit, Insert, Delete, or DelPun will show depending on the option or function used. Kronos editors are prohibited from editing their own time record. Editors editing their own time records are subject to disciplinary action. F17=Accruals - Displays the employee’s accrual balances. F19=Ins Punch - Inserts a single punch or a transfer punch and realigns all of the punches that follow. F20=Del Pun - Deletes a single punch and realigns all of the punches that follow. F23=Summary – Displays a breakdown of total hours by position number and pay code. F24=Shift Hours/Punch Hours – Toggles between totaling by line item (punch hours) and the daily subtotals on the last time record for the shift (shift hours). Function Keys that are not used are – F8=Adjust, F18=Schedule, F21=Attend, F22=OT Eq 8/14/09 12:25:13 iSeries Timekeeper: Mesa Public Schools Emp#: 2000555 EXAMPLE JOE Badge: 99999 Options: 1=Edit 4=Del B=Brkdwn A=Appr F=ForceOT Position: __________ Opt Date In Out Hours Sch Pcd Ap _ FR 8/07/09 800A 1215P 4.25 0 _ MO 8/10/09 715A 1100A 3.75 0 _ WE 8/12/09 700A 731A .50 0 _ WE 8/12/09 731A 1034A 3.00 0 _ WE 8/12/09 1059A 203P 2.00 0 _ TH 8/13/09 700A 5.50 G 0 Pay Period From: 8/07/09 To: 8/13/09 Position # 775 775 521 600 497 123WTB Notes M Bottom REG 13.50 G 5.50 Breakdown: 19.00 Total: 19.00 F6= Add F7=Open/Close F8=Adjust F9/10=Pr/Nx F11=Charge F12=Cancel F13=Actual F14=Defaults F15=Punches F16=Audit F17=Accruals F18=Schedule F19=Ins Pun F20=Del Pun F21=Attend F22=OT Eq F23=Summary F24=Shft Hrs Section III-24 Revised 7/2/2016 HELP SCREENS WITHIN THE COLUMN HEADINGS Within the Employee Detail Screen, help screens are available for quick reference to help define and describe the various column titles and codes. To access the quick help screens, place the cursor in the column in question and use the [F1] Function Key. Day – Displays the day of the week. Date – Displays the date of the punch. In Punch -- Displays the rounded or actual punch-in time. You can toggle between the Actual and Rounded time by using the [F13] Function Key. Out Punch -- Displays the rounded or actual punch-out time. You can toggle between the Actual and Rounded time by using the [F13] Function Key. Hours -- Displays the calculated hours/hundredths of the in/out punches. Schedule -- Displays the number of hours the employee was scheduled to work per the schedule form you filled out. PCD (Pay Codes) -- Displays the pay codes that the hours are assigned to. The bottom section of the screen displays the pay code totals for the current pay period. Ap -- Not used Position # -- Displays the employee’s default position. Use the [F11] Function Key to toggle to view the employee’s department or supervisor numbers. NOTES Use the [F1] Function Key to open the help screen. Total -- Displays the total accumulated hours for the employee in the current pay period. The ‘Total’ is found on the bottom right hand side of the screen. Exception Code -- The alpha character in the unmarked column next to the time IN or OUT is the Exception Code. The Exception Codes are based on the information set up from the schedule form you filled out and turned in to Payroll. To access the list of Exception Codes, place the cursor on one of the Exception Code letters and press the [F1] Function Key. Section III-25 Revised 7/2/2016