MIRACOSTA COLLEGE
CLASS TITLE:
Information Technology Analyst – Financials & HR
BASIC FUNCTION:
Under the direction of the Vice President of Business & Administrative Services (BAS), the
incumbent will work collaboratively with the Dean of Academic Information Services (AIS), the
Administrative Systems staff, and various technical/functional teams to perform intensive
analysis of functional requirements, analyze data and recommend the best method of set-up
and use of the information system. Troubleshoot and monitor the information systems.
Coordinate the testing of Financials with BAS directors and AIS to ensure data integrity of all
vendor updates and patches to the system prior to release to the production system. Participate
in testing of Financials and HR/SA applications. Develop, manage and maintain Financial
reports & queries for BAS management and budget managers. Assist the Financials team with
special projects such as year-end closing, system upgrade, and system implementation. Assist
AIS technical team with debugging SQR and SQL code and independently develop solution
recommendations. Consult with other District staff on business process changes, research
these changes for potential problems and develop and implement solutions. Consult with
District staff in implementing integrated and non-integrated third party software applications.
Identify the training needs of the District as they relate to BAS & HR and provide appropriate
training. Provide documentation on decisions, customizations, and installations to the BAS &
HR systems.
REPRESENTATIVE DUTIES:
1. Function as a liaison between the technical resources in the AIS Department and functional
users. Participate on the ICECubes team as the functional lead for Financial system
reporting and general system troubleshooting in Financials. Assist AIS technical team with
debugging SQR and SQL code and independently develop solution recommendations
where appropriate. (E)
2. Responsible for Financial reporting support, development, and maintenance. In the event
that issues regarding database, reporting table, or other technical aspects arise that cannot
be resolved independently, present the issue(s) to the appropriate technical AIS staff. (E)
3. Consult with the functional user to define software modifications and reporting
requirements. Exercise independent judgment to determine the best method for developing
the modifications & reports from among the available methods. Test the modifications &
reports for functionality, accuracy, completeness, and validity to ensure they function
correctly and reconcile to the source data. (E)
4. Perform complex cross-departmental functional analysis including mapping, setup, system
modeling, testing, and troubleshooting of BAS & HR systems to recommend implementation
practices. Perform complex functional analysis of third party computer applications,
reporting functions, assessment, scanning, and other testing. Develop procedures and user
manuals to maintain consistency of computer use throughout the District. (E)
5. Consult cross-divisionally to maximize functionality and the efficient use of the information
system. Develop business process modifications and determine strategic solutions which
MIRACOSTA COMMUNITY COLLEGE DISTRICT
(E) = Essential job function
8/7/09
Information Technology Analyst – Financials & HR
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may be technological, computer process-based, or staffing related to provide consistency
and maintain compatibility of the systems. Identify scope and impact of changes to existing
business processes. Negotiate solutions, within system, personnel and resource
parameters, when business processes create incompatibilities or business processes create
more work in another department/division. Provide information to departments about
unused and/or new functionality and instructions in applying BAS & HR applications. (E)
6. In cooperation with AIS, coordinate all Financials System testing - all module patches,
fixes, and updates in the test database to ensure proper functioning of the repaired system
and proper integration with remaining systems. Participate in functional end user testing in
Financials and HR. Also check system integrity and integration with the Finance, Student
Services, Student Accounts, Financial Aid, and Human Resources’ systems prior to release
to the production system. (E)
7. Analyze, test, and model the results of system setup to determine appropriate functionality,
performance, data integrity, and third party software interface connections; augment and
make recommendations for system changes/corrections as necessary. (E)
8. As required, assist the Financials team with special projects such as year-end closing,
legacy financial data contained in a standalone database, system upgrade, system
implementation, etc.
9. Develop documentation and provide training to other District staff responsible for end user
training.
10. Interact with vendors to determine if their computer products will function with our system
and meet our needs.
11. Perform related duties as assigned.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
VBA Programming specific to MS Excel and MS Access
Basic SQL commands
Relational Databases
Basic goals and objectives of college instructional and business functions.
Applicable sections of State Education Code and other applicable laws.
Complex higher education integrated information systems.
Information systems design and operation.
Data conversion.
Accounting systems.
Word processing and spreadsheet software.
Modern office practices, procedures, and equipment.
ABILITY TO:
Learn to interpret, apply and explain rules, regulations, policies and procedures and apply them in
a variety of procedural situations.
Exercise independent judgment on technical issues.
Develop database applications.
MIRACOSTA COMMUNITY COLLEGE DISTRICT
(E) = Essential job function
8/7/09
Information Technology Analyst – Financials & HR
3
Write VBA code specific to Access and Excel.
Read and debug SQR/SQL
Work with managers and directors effectively.
Work independently with little supervision.
Learn the MCC information system.
Learn the interrelationships of campus departments and their related information systems.
Learn software applications that interface with our information system.
Apply basic accounting principles.
Analyze software setups accurately and adopt effective courses of action.
Problem solve.
Plan and organize own work and direct work of others.
Develop end user manuals.
Provide training to staff responsible for end user training.
Understand and follow oral and written directions.
Establish priorities and work effectively with many demands on time.
Communicate effectively both orally and in writing.
Meet schedules and timelines.
Establish and maintain cooperative and effective relationships with others, team player.
Work confidentially with discretion.
Use tact, patience and courtesy in interpersonal relationships
Use English grammar, spelling, punctuation and vocabulary correctly
Maintain records.
Demonstrate sensitivity to and understanding of diverse academic, socioeconomic, cultural,
ethnic and disability issues.
EDUCATION AND EXPERIENCE:
Education and experience equivalent to a B.A/B.S degree in Accounting with a strong technical
background or equivalent to B.A./B.S. degree in Computer Science with a background in
accounting or accounting related software required. Oracle/Peoplesoft experience preferred or
two years related experience working with Enterprise Business Applications.
LICENSES AND OTHER REQUIREMENTS:
Not applicable
WORK DIRECTION, LEAD, AND SUPERVISORY RESPONSIBILITY:
Not applicable – not assigned permanent staff to supervise
CONTACTS:
Department Vice Presidents, Deans, department managers, coworkers, students, faculty, vendors
and the public.
PHYSICAL EFFORT:
Primarily sedentary with intermittent standing, walking, bending and stooping, occasional light
lifting and carrying of objects weighting 25 pounds or less; repetitive use of computer keyboard,
mouse or other control devices; ability to travel to a variety of locations on and off campus
occasionally, as-needed to conduct district business subject to frequent to constant visual
stress.
MIRACOSTA COMMUNITY COLLEGE DISTRICT
(E) = Essential job function
8/7/09
Information Technology Analyst – Financials & HR
4
EMOTIONAL EFFORT:
Ability to develop and maintain effective working relationships involving interactions and
communications personally, by phone and in writing with a variety of individuals and/or groups
of individuals from diverse backgrounds on a regular, on-going basis; ability to concentrate on
detailed tasks for extended periods of time and/or intermittently while attending to other
responsibilities; ability to work effectively under pressure on multiple tasks concurrently while
meeting established deadlines and changing priorities.
WORKING CONDITIONS:
Primarily business office or computer lab environments; subject to frequent contacts and
interruptions in person or by phone; may be required to work any district location; during day or
evening hours with occasional weekends and holiday hours required on an as-needed basis.
MIRACOSTA COMMUNITY COLLEGE DISTRICT
(E) = Essential job function
8/7/09