Budget and Allocations Committee Meeting
November 22nd, 2013
Senate Chambers 12:45 PM
Chairman: Sen. Collin Waychoff
I.
II.
Call To Order
Meeting is called to order at 12:46pm.
Roll Call
Quorum is established with 5 voting members.
III.
Approval of the Minutes
A) 11/1/2013
Emergency meeting – no approval of previous minutes required.
IV.
Approval of Agenda
A) 11/22/2013
Motion from Sen. Caudio to approve the agenda. Second. No objections. Moved.
V.
Chairman Report and Remarks
We have an emergency B&A meeting on December 6th at 1:00pm. Right now, we’re going to be looking
at 4 travel requests, possibly 5, and 1 special request from executive. I’m going to pass around this sheet
with everyone’s name on this side and write your major, we’re going to be doing this in senate as well, so
I can better assign sponsors according to that role. Our dates for our budget hearings and deliberations: on
January 10th we’ll be having an info session, in which we’ll pretty much outline the budget process. The
17th and 24th, starting at 9:00am, that will be the budget hearings in which each individual entity comes up
and gives a presentation. They will each have 15 minutes. On the 31st, starting at 9:00am, is the
deliberation. This meeting is just called so we meet on our procedural requirements.
Sen. Caudio – What time is our B&A meeting going to begin?
Sen. Waychoff – On Dec. 6th? 1:00pm
Sen. Caudio – Won’t we most likely be having a senate meeting as well?
Sen. Waychoff – The senate meeting is going to be after our committee meeting, because we have special
requests that will be going in to senate right after that.
Sen. Caudio – wouldn’t it make more sense to have the B&A meeting a little earlier then, so senate
doesn’t have to start late because of us?
Sen. Waychoff – Well, we were first called. But I have class from 12:00-12:15.
Sen. – I really need to know: are the fall senators still senators? Do we still need to go to these meetings?
What are our requirements?
Sen. Waychoff – Yes. You are all still senators until the first; there’s going to be 2 meetings on that
Friday. For 2 senate meetings following our B&A meeting immediately following on December 6th. The
first meeting they will be approving the elections validations; we’ll be validating the elction. That
following meeting we’ll actually do business: we’ll be swearing in the new senators as well as approving
the special request.
Sen. Caudio – So those 2 meetings, will they be the last senate meetings of the semester?
Sen. Waychoff – Yes. And that will be our last B&A meeting as well.
VI.
Treasurer’s Report – Joseph Turner
I have no transfers to report for you all. At the next meeting I will do a semester summary wrap-up to see
what’s kind of moved with the money. There are 2 executive special requests coming up at the next
meeting at next senate that we’ve been working on, but I’ll tell you more about those when we present
them. That is all I have to report.
VII.
Business Manager’s Report – Angela Rivera
Budget hearings are coming up so if you guys have questions, concerns, or anything beforehand feel free
to contact one of us about the process. That’s all.
VIII.
Guest Speakers
None.
IX.
Student Remarks
None.
X.
Account Totals
2013-2014 Fiscal Year
Special Requests
Travel Requests
Salary Reserves
Sweep-up Funds
Now
$175,714.90
$7,981.82
$43,686.05
$177,106.17
After
$175,714.90
$7,981.82
$43,686.05
$177,106.17
Sen. Waychoff – We are going to be going into hundreds of dollars at the next meeting. We had a lot of requests
come in; that’s why I cancelled the meeting. We have a special request. The special request line will be going
down as well as the travel request.
XI.
XII.
XIII.
Old Business
New Business
A) Transfers
B) Salary Reserve Requests
C) Travel Requests
D) Special Requests
E) Finance Code
F) General Reserves
G) Budget Balancing
Announcements
Sen. Waychoff – I would just like to hear any comments from USF. These are senators from all three
campuses?
USF Senators – We’re actually all from University of South Florida St. Petersburg campus. It’s actually
the original campus off the main campus from Tampa. I’m actually the Appropriations Chair at our
campus, we’re kind of like the counterparts here at your university and we wanted to see how you
conducted a meeting.
XIV.
Final Roll Call
Quorum is reestablished with 6 voting members.
XV.
Adjournment
Meeting is adjourned at 12:53pm.