E&A Agenda
October 4th, 2013 12:00pm
I.
II.
III.
IV.
V.
VI.
VII.
VIII.
IX.
X.
XI.
Call to Order
Roll Call
Approval of Minutes
Approval of Agenda
Guest Speakers
Chair Report
Old Business
New Business
a. Online voting system
Appointments
Announcements
a. Elections dates October 29th & 30th
b. Next Senate is October 11, 2013
Adjournment
E&A Agenda
September 20th, 2013 12:00pm
I.
Call to Order
Meeting is called to order at 12:02pm.
II.
Roll Call
Quorum is established with 7 voting members.
III.
Approval of Minutes
Motion from Sen. Amira to adopt the minutes from Sept. 6th. Second. No objections.
Moved.
IV.
Approval of Agenda
Motion from Sen. Brown to add “approval of election t-shirts” to New Business. Second.
No objections. Moved.
Motion from Sen. Tortelero to approve the agenda as amended. Second. No objections.
Moved.
V.
Guest Speakers
None.
VI.
Chair Report – Emily Antworth
We have a lot of things today, but I promise it won’t take too long. We’re trying to get
your input for the upcoming elections. If you know anyone who is interested in the
elections this year, please remember that the Declaration of Intents are due next week.
Please let anyone and everyone who has shown an interest know about that. We’re
going to go over the location for the polling stations, some yard signs and PR, marketingtype things. And we’re also going to have a discussion on some of the goals we want to
have.
VII.
Old Business
None.
VIII.
New Business
a. Approval of polling station locations for elections
Sen. Antworth – We’re looking into doing 3 polling stations this year. We had
last year one at the student union; in the past we’ve had them at the library and
the café. It’s up to you guys where you want to put them this year.
Motion from Sen. Amira to approve the location of the 3 polling stations at the
Student Union, the Library and the Café. Second. Roll-call vote. Passes 7-0-0.
b. Approval of yard signs for election day
Sen. Antworth – We have roughly 40 of these signs left over from last year and
we ordered them to have them reused over and over again. We’ll put them up
the week of elections.
Motion from Sen. Amira to approve the yard signs for election day. Second. Rollcall vote. Passes 7-0-0.
c. Approval of “Vote today banners”
Sen. Antworth – These look similar to the road signs; we’ll place them in the
Student Union, outside the health building, near the library, and just at different
locations on campus to advertise and promote the elections.
Motion from Sen. Moore to approve the “Vote today” banners. Second. No
objections. Roll-call vote. Passes 7-0-0.
d. Approval of election t-shirts
Sen. Antworth – This is one of the designs we have for the t-shirts. They’re going
to be $3.95 per t-shirt, and we’re looking in to buying about 600. That roughly is
about $2,370. We divided up the sizes based on last year’s estimates of the sizes
everyone did. I wanted to get your approval or any suggestions.
Sen. Brown – Who gets the t-shirts?
Sen. Antworth – We’re probably going to hand out a good majority before the
elections to promote it and then a lot or the rest we’ll have set up on the
election table. When you go through and vote you usually get a slice of pizza or
a giveaway, so we’re looking into making this one of the giveaways.
Attorney General Lehman – Are the election dates and polling locations on
there?
Sen. Antworth – Locations are not but the dates are.
Attorney General Lehman – What about the time?
Sen. Antworth – No just the dates.
Attorney General Lehman – It would be a useful marketing tool to maybe put all
the information about the elections on there.
Sen. Amira – I think the time is self explanatory; it’s the same every year from
the morning until late at night.
Sen. Moore – I think it would talk up too much space on the shirt.
Motion from Sen. Moore to suspend Roberts rules. Second. No objections.
Moved.
Sen. Antworth – The election dates are in the very front. We have another
design; the front on that one is instead of the dates being on the pocket it goes
all the way across the front. I can change anything on the back.
Sen. Brown – I like it how it is. It’s simple.
Advisor Shore – Can you just explain what you did to make it cheaper?
Sen. Antworth – I originally had light blue fading on it. And then a couple of the
swirl designs had light blue on it as well. But with taking out the light blue and
making it only 2 colors instead of 3 it dropped the price from $4.75 to $3.95.
And with that lower price we were able to get a lot more t-shirts.
Sen. Brown – I think it should stay the 2 colors for promotional purposes.
Senator – Do you think the red will be a problem at all?
Sen. Antworth - If the red is an issue we’d have to change the entire t-shirt color
overall; we have a blue party registered this year. I tried to stick to UNF colors or
red, white and blue.
e. Discuss election goals
Sen. Antworth – Do you have any big goals you’d like to accomplish or see done
this election? We’re not going to do online voting for this semester. It’s in the
process of being worked on. We will be doing some trial runs, and hopefully it
will be up and running for the spring elections. It depends on how everything
goes for this election. You guys ad everyone else up on the floor will be
partaking in mock elections and we’ll have made up fake run off votes so you
can log into the system and see how it works. We’re going to work on loopholes
or any Title VI changes needed to be made. We have some conflicts to adjust
such as polling stations and campaigning 75-ft away from them. We’re going to
start looking at Title VI to see if there’s anything you can think of in violation or
that needs changing.
f.
Discuss election giveaways
Sen. Antworth – In years past, we’ve done t-shirts, these are just couple ideas.
We’ve done sunglasses in the past, coozies, all sorts of giveaways. I looked up
some different pricings for different things. We’re still doing pizza I think. I’ve
contacted vendors to hand out anything during the elections. We’ll still do
donuts in the morning and pizza during the day. A lot of suggestions are doing
the pencils; a lot of people come in for scantrons and ask for pencils. If we got
pencils, which are fairly cheap to get, and have the SG election information on
there, people will actually use them. People have done stress balls. Pencils you
aren’t just going to get tossed. You use them on a daily basis. I looked at cups, I
looked into coozies but I don’t think we can do that. Is there anything that you
would like to see promote the election?
Sen. Carrol – The Florida Lottery last week was giving away pens with stylists on
the other side. People really liked it. You don’t usually see that.
Sen. Abreu – Are the t-shirts given after they vote or the day of?
Sen. Antworth – It’s half and half; we’re going to have the option for students to
pick one up after they vote. We’re not just going to hand them out. Students
will have to ‘like’ one of our entities on social media for them to be able to pick
up the t-shirts.
Sen. Moore – Why can’t we do cozies? I know athletics did it one year.
Sen. Antworth – We can try, but we’d have to get it approve.d I can get some
prices and quotes and put it together.
Attorney General Lehman – You may want to discuss your budget and how
much you want to spend because your line is limited for the fall and spring.
Sen. Antworth - We have a $4,000 budget for each semester. Pizza and donut
places are in discussion right now about doing giveaways or getting a discount. I
know pizza will give a discount for us. I’ve emailed a bunch of different
organizations about marketing free food or items on campus during the
elections.
I don’t want to do something that will get tossed into the bottom of their
backpacks or thrown away right after we give it to them.
Motion from Sen. Moore to reinstate Robert’s rule. Second. No objections.
Moved.
Motion from Sen. Amira to approve the election t-shirts. Second. No objections.
Roll-call vote. Passes 7-0-0.
IX.
Appointments
None.
X.
Announcements
Sen. Antworth – We have senate next Friday at 1:00pm. I will be emailing you. If any of
you are interested in tabling on Monday, Tuesday, or Wednesday, I’ll be out there at
certain times depending on classes to promote that the declaration of intents are due
on Wednesday. And just to let students know it’s an option for them to run. I might ask
you guys some questions on different thoughts you have. You’re more than welcome to
come to my office and share your ideas.
XI.
Adjournment
Quorum is reestablished at 7 voting members.
Meeting is adjourned at 12:30.
E&A Agenda
March 25th, 2013 3:00pm
I.
II.
Call to Order: Meeting is called to order at 3:04 pm.
Roll Call: Quorum is established with 5 voting members.
III.
Approval of Minutes
Motion from Sen. Stromquist to approve the minutes from March 4. Second. No objections. Moved.
IV.
Approval of Agenda
Motion from Sen. DeYarmin to approve the agenda. Second. No objections. Moved.
V.
VI.
Guest Speakers
None.
Chair Report
This is my last committee meeting. We have one item on the agenda. Chase Baker is up for
appointments. Make sure to ask good questions.
VII.
Old Business: None.
VIII.
New Business: None.
IX.
Appointments
a. Chase Baker- General Senate Seat
I am a freshman and an electrical engineer major. Some of my previous leadership
experience: In high school, I was the cofounder and president of the ultimate frisbee club and
a part of a transitional club. At UNF, I am apart of the electrical engineer club, I am apart of
the Emerging Leaders Program, I am Scholarship Chair for my fraternity. For this chair
position, I make study hall sessions for members to stay on track. In edition to these
activities, I want to be more involved. I hope to serve on SAC to get more involved with the
students.
Questions?
Sen. Reich- What are your goals to serve the students?
Whatever the students need and want such as through the Osprey Voice, I hope to find out
and try to make it happen.
Sen. Tortelero- Why do you want to be a senator?
To be more involved on campus and give back to the students and to make my positive mark
on the campus.
Discussion: Sen. Stromquist- he wants to serve the student body well, I think he would make
a great senator.
Motion from Sen. Stromquist to forward Chase Baker to Senate. Second. No objections.
Roll call vote.
Passes 5-0-0.
X.
Announcements
The student body address is tonight at 7 pm. Make sure you are there.
XI.
Final Roll Call
Quorum is reestablished with 5 voting members.
XII.
Adjournment: Meeting is adjourned at 3:10 pm.