Institutional Effectiveness Team Meeting
September 20, 2010 @ 1:30 PM
Academic Affairs Conference Room
INVITEES / ATTENDEES (IE Team): Shawn Brayton, Peter Braza, Pam
Chally, Lucy Croft, Larry Daniel, Imeh Ebong,
Mark Falbo, Faith Hall, Shirley Hallblade,
Barbara Hetrick, Marianne Jaffee, Deb Kaye,
Patrick Plumlee, Len Roberson, Adam Shapiro,
Shari Shuman, Lance Taylor, Mark Workman
Chair Workman called meeting to order at 1:35 pm.
Discussion regarding IE Team responsibilities
Chair Workman opened the meeting with a discussion about the original purpose of the
IE Committee as the leadership team for the preparation of the Compliance
Report for the SACS ten-year review.
At this time, the main responsibility of the IE Team is to provide input and reaction to
the following documents/activities:
1) SACS accreditation requirement (Fifth-year Interim Report)
2) TracDat software implementation for strategic planning
3) BOG Report (annual report highlighting the institution-specific goals and what we
propose to contribute) and the Strategic Planning workplan (matrix)
Shawn Brayton then gave a more detailed report regarding the SACS Fifth-Year Interim
Report as well as the implementation of the strategic planning software component
included in the TracDat software. A handout was provided for all team members that
outlined the abbreviated compliance certification required in the SACS Fifth-Year
Interim Report.
SACS Five-Year Report (Interim Report)
The SACS Fifth-Year Interim Report handout applies to all institutions reaffirmed during
2005-2009. Core requirement 2.8, which asks for the number of full-time faculty, will
need to be addressed differently in the Fifth-Year Report because the roster of
instructional faculty will not be prepared and submitted. One approach (taken by other
institutions) is to provide a spreadsheet by department identifying the percentage of
student credit hours taught by full-time faculty, part-time faculty, and graduate
teaching assistants since the 2009 reaffirmation. We should identify departments that
do not fall within UNF’s articulated goal of a 75/25 split of full-time/part-time faculty
teaching percentages and craft a narrative of compliance addressing percentages falling
short of this split.
Another aspect of the Fifth-Year review process is the review of off-campus sites
initiated since 2009. It is quite possible that SACS will want to visit the institutions
affiliated with our consortium programs (i.e., GlobalMBA, Ibero-American MBA, and any
others added between now and then).
The QEP Impact Report will be submitted along with the Fifth-Year Interim Report.
The current timeline is
NEXT REAFFIRMATION IN 2019
(Usually last reaffirmed in 2009)
Track B
Description of Activity
Institutions receive Notification Letter from the
President of the Commission on Colleges
Due date for Fifth-Year Interim Report
Review by the Commission on Colleges
April 25, 2014
March 25, 2015
June 2015
TracDat Software – Implementation and Support
The Assessment Software Evaluation Team (ASSET) is currently negotiating with
Nuventive for the purchase of TracDat which includes the following components:
assessment; strategic planning; ePortfolio; a free product called Insight, which helps
with preparation of the SACS report. The strategic planning portion of this software
would be used by the entire university whereas the assessment portion would only be
used in an academic context. e-Portfolio will be important for both Academic and
Student Affairs. If the negotiations go well for UNF, acquisition of the software should
occur by the end of the fall 2010 semester.
UNF needs to identify a small, representative group of all units/departments to discuss
the implementation of strategic planning using the TracDat software. This committee
will be established and begin to meet soon in order to shape our implementation
expectations. The group will need identify and outline divisional and departmental
expectations based on each unit’s planning requirements.
Other Issues

The BOG mandated Annual Report will be due in mid-November with BOT
approval required by January.
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
IE Team to reconvene in several weeks (mid-October) with a draft of the UNF
Annual Report document and will review that document as well as continue
discussions on strategic planning.
Meeting adjourned at 2:25 pm. Minutes submitted by Summer Sullivan.
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