MINUTES
University Technology Committee
September 14, 2009
Members Present:
David Jaffee - Co-Chair
Katharine Brown
Terry Cavanaugh
Richard Crosby
Michael Kucsak
Gerald Merckel
Deb Miller
Marianne Roberts
Lucy Trice
Tom Van Schoor
Bobby Waldrup
Others Present:
Chris Carrey
Jeff Durfee
Kathy Hughes
Joe Lynch
Joe Lynch
John Sharp
Fred Sudler
Co-Chairman David Jaffee called the meeting to order at 10:00am
Approval of Minutes:
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July 12, 2009 - Minutes approved with no corrections
Announcements
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Banner Travel & Expense Module - (Sudler)
o Fred Sudler reporting for Scott Bennett that the Travel & Expense Module has been
installed and functional testing has begun. This module will be able to track expenses
on line.
Banner Enrollment Management Module - (Sudler)
o Purchased for Enrollment Services due to the fact that Recruitment Plus in no longer
supported by the vendor.
o Presently looking at functionality and specs.
o Implementation will take 9 months with a go-live date scheduled for July, 2010.
ITN for Digital Media Services - (Hughes)
o With the demise of RUCKUS the University needed to offer a legal download for
students. Lance Taylor is chairing the ITN Committee which will deal with music, film,
digital shorts and associated download programs.
Blackboard Performance Issues - (Sudler)
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An evaluation needs to be prepared regarding the new version of Bb and benchmarking
against the previous blackboard.
Issues include speed and reaction time keeping in mind that this is a web based tool that
would run slower if using a dial-up connection.
Need to confirm the connection issues with ITS.
Report: Blackboard - (Miller)
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Course Retention Removals in August went well.
Upgrade to Bb9 - we have had a few glitches but overall the upgrade has been smooth and
users seem to appreciate the new interface and features. Post to Blog known issues and
workarounds - sent an email to all instructors last Friday with an update.
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Bb sync for Face book and Phone - iPhone app working well; FB has been more problematic
and Bb is aware of the issues.
Training for faculty; 20 sessions, starting first week in August, more than 200 participants.
Training for students; ITS held the training and no information on participation was reported.
Elluminate training in August for about 15 faculty and have future sessions planned to build on
that start. Also planning some sessions for particular departments (Special Ed, Coggin, SOC).
Report: Distance Learning Committee - (Miller)
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DLC met on September 4th. The committee has representation from each college and
additional support individuals. The committee discussed the UNF DL Policy, and first steps
toward developing goals for the year.
Update: Content Management System - (Sudler)
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Institutional Advancement went live 2 weeks ago and took 37 days from start to finish. IA was
a more complex site because of the following issues: Archiving, flash, videos.
Administration & Finance - 1/2 way completed, scheduled to go-live, after IPC approval within
a month. A&F began to internally clean up their site 2 years ago, thus making migration an
easy process.
A Project Manager needs to be identified and should be part of the org/unit. This process has
worked well with both the IA & A&F migration process as the Project Manager would look
through the entire site and arrange clean up of current web page data. During migration all
files will remain on OSPREY and will not be deleted.
An Owner sheet for the web site is give to each division prior to migration. This sheet explains
the process and how to get a jump start on cleaning up your site.
The IPC sets the migration order.
After A&F is complete and has been approved by the IPC to go live, the next division/unit to
migrate will be the President's Office, which will tentatively go live the beginning of November.
Deans did not purchase the CMS System.
AA rep to the IPC is Marianne Jaffee. Any and all questions regarding AA Migration should be
sent to her via email. AA is scheduled to begin the migration process on January 1st.
Report: Campus Technology Committee (Cavanaugh)
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No report
Report: GOT (deferred to October Meeting)
Report: IT Security Action Team (deferred to October Meeting)
Report: Internet Presence Committee (deferred to October Meeting)
New Business: NONE
Meeting adjourned at 10:25am. The next meeting of the University Technology Committee is
scheduled for Monday, October 12th at 10:00am in the Matthews Building/Room 1104.