Budget and Planning Committee
Minutes
DRAFT
April 10, 2008
Present:
Gary Prostak, Karen Hoefel(co-chair), Joe Ramirez, Alma Johnson-Hawkins,
Sandy Thomsen, Frances Nguyen, Maury Pearl, Lilamani De Silva, Debby
Wong, Leslie Milke(co-chair)
Absent:
ASO Rep
1.
2.
3.
4.
Meeting called to order at 11:05.
Approved minutes from Mar. 13, 2008.
Financial Status Update as of March 2008:
Karen distributed the latest college budget projections which show that our projected
deficit has fallen from approximately $660,000 to $230,000 thanks in large part to
the fully funded FTES from our growth in enrollment.
Block Grant Allocation
Discussion ensued regarding the allocation of Block Grant funds and it was decided
by the committee to begin the process of allocation even though the Unit Assessment
validations are not yet complete. We anticipate that we can get the allocations out
early enough to allow recipients to submit purchase orders before the end of the
current fiscal year. A timeline was established as follows:
Apr. 24th – Due date for requests from units using the Request for Resource form.
Apr. 30th – A special Budget and Planning Committee meeting will convene to
review the requests (Maury will provide the requests that arose as the result of the
unit assessments).
May 1st – Budget and Planning and a task force representing EPC will meet to make
the allocation.
A total of $250,000 will be made available for the allocation of Block Grant funds
leaving approximately $100,000 in emergency/contingency
5.
Budget Presentations
The committee has decided to suspend our Budget presentations until the Fall
semester. CTEA will be invited to be the presenter in the September meeting.
a. reviewed at the division level to determine if resources within a division could
be reallocated before requesting funds
b. Maury will review the Request for Funds form, make suggestions for changes
and suggest a process for submitting requests.
9.
Adjourned 12:10
Next meeting, May 01, 2008