COLLEGE CITIZENS’ OVERSIGHT COMMITTEE
Monday, November 24, 2008
5:30 p.m. – Campus Center, Room 4
DRAFT MINUTES
MEMBERSHIP PRESENT:
MEMBERSHIP ABSENT:
Bonnie Bernard
Edward Woods
Irwin Silon
Tom Brown
Dr. Yvonne Chan
Blanca Garcia (ASO)
FACILITATOR PRESENT:
GUESTS:
Dr. Karen Hoefel, LAMC
Nick Quintanilla, GSE
Michele Walters (GSE)
Pat Flood (LAMC)
Angela Echevarri (LAMC)
WELCOME/APPROVAL OF MINUTES:
The meeting came to order at 5:45 p.m. in Campus Center, Room 4. The minutes of the September 8, 2008
meeting were approved as written. MSP (Bernard/Brown).
REPORT FROM PROJECT DIRECTOR:
Nick Quintanilla distributed a handout on Project Budget-Costs dated November 20, 2008. Nick discussed
how the handout is broken down into projects and subprojects, the current budget and cost to date. Health &
PE, Fitness Center is 75% complete, and scheduled to be done by March 2009. Once the project is complete,
any residual money from the budget will be transferred to contingency budget. Family & Consumer Studies
Building construction started September 15, 2008, and the finish date is April 1, 2010. Nick mentioned that
when we are done with this project, we may end up with a $7million surplus, since the bid was low. He also
explained value engineering is a process the college goes through early on to evaluate the design and look for
improvement, or things that can enhance the project. Media Arts Center - This budget accounts for design
only, and the construction budget comes out of Measure J. It’s in DSA review, and will be put out to bid in
May. The Student Services Center is on hold due to lack of funding. We will retitle this project to Student
Services/Administration Center. This is Measure J money, but will need to be reprogrammed. The money will
be distributed the same in Measure J as it was in Measure A and AA
Nick discussed contingency funds, and explained that the funds go back to Mission College. The college tells
him how they want the money spent. The only restrictions are from the bond itself. Facilities Master Plan is
ongoing and we will be updating it with Measure J. Campus Wide Infrastructure – the security system is 50%
complete, and will be done by early spring; fire safety will be done by early spring. Roads, Walkways,
Grounds are ongoing. We are replacing the contractor for the entrance monument, and will be done end of
April. Temporary Facilities – most are complete. Land Acquisition & Improvements – We spent $9million
for the East Campus property that had eight acres, and $4 ½ million for the property to build the PE building
on. Nick explained that the Program/Project section involves District-mandated initiative projects. He stated
that we have a contingency fee of almost $5million. However, that will be changing as we close out the
projects, which sometimes takes up to a year.
It was recommended by a committee member that the projects that are completed be taken of this projectbudget list. Nick will do that for the next meeting.
REPORT FROM COLLEGE PRESIDENT.
In the President’s absence, Karen Hoefel distributed the campus list of Proposition J projects. This list was
submitted in response to the District’s request. Part of the Measure J initiative was to build out our Master
Plan, putting labels on buildings that were already in the plan. Discussion followed regarding the various
projects. There was also discussion among members about design-build projects.
REPORT FROM DISTRICT CCOC REPRESENTATIVE:
Yvonne Chan mentioned that the committee met in September and discussed design build, stating that there is
support for it, as long as all campuses understand what people need. LAUSD is going design build, and it
seems to be the way everyone is going. She mentioned not just building green buildings, but buildings where
people will learn a career. LAUSD is going for a $7 billion bond.
REPORT FROM ASO REPRESENTATIVE:
No report.
PROPOSED MEETING CALENDAR FOR 2009
January 12, 2009
March 19, 2009
May 11, 2009
ADJOURNMENT:
The meeting adjourned at 7:20pm.