Division of Student Affairs
Campus Recreation and Wellness
CRW Advisory Council Constitution
revised 8/26/10
ARTICLE I – NAME
This organization shall be known as the Campus Recreation & Wellness Advisory Council.
ARTICLE II - PURPOSE
The Campus Recreation & Wellness Advisory Council is a recommending body and, as such, shall serve in an
advisory capacity to the Director and staff of Campus Recreation & Wellness. It shall serve as a means of
communication between the departmental staff and program participants, and provide a means for input from the
students, faculty, and staff at East Carolina University.
ARTICLE III - STRUCTURE
A. The Advisory Council’s composition includes fifteen designated representatives plus alternates when
available, three (3) at-large student representatives and the Director and/or designee(s) of the Campus
Recreation & Wellness (ex-officio).
1. Designated Representatives & Alternates
Medical Students Representative
(1)
Faculty/Staff Representatives
(4)
ECU Alumni
(1)
Club Sports Representative
(1)
Adapted Recreation Representative
(1)
Intercultural Affairs Representative
(1)
West Campus Residence Halls Representative
(1)
Central Campus Residence Halls Representative
(1)
College Hill Residence Halls Representative
(1)
IFC Representative
(1)
Pan-Hellenic Representative
(1)
Student Government Association Representative
(1)
NPHC Representative
(1)
2. At-Large Student Representatives
(3)
3. The Council shall be coordinated by the Director of Campus Recreation and Wellness, and/or
designee(s) of the department.
B. Committee Structure
1.
2.
3.
Committees will include a Council member and/or professional staff member appointed by the
Director of the Department and/or Council Facilitator.
All committees are coordinated by the Council Advisor(s). Committee chairs shall keep the
Advisor(s) informed of their committee's progress.
Ad-hoc committees may be formed at the discretion of the Advisory Council. Ad-hoc committees
will serve as recommending bodies to the Advisory Council.
ARTICLE IV - RESPONSIBILITIES AND REQUIREMENTS
A. Responsibilities of the Advisory Council
1.
2.
3.
4.
5.
6.
7.
Recommending policies/procedures pertaining to departmental programs and services.
Providing recommendations relevant to program content and direction.
Recommending policies/procedures related to facility utilization and eligibility.
Advising the Recreational Services staff of participant/customer concerns.
Meeting as deemed necessary by the Council Advisor(s).
Making recommendations and voting on approval of Advisory Council representative candidates.
Rule on any appeals by participants from serious discipline sanctions determined by Department
staff.
B. Responsibilities and Requirements of Council Officers and Members
1.
The Advisor or Departmental Designee(s)
a. Shall be a member(s) of the Professional staff of Campus Recreation and Wellness.
b. Shall serve as the chief executive of the Council.
c. Shall preside over all Council meetings, and have authority to convene special meetings
when necessary.
d. Shall have non-voting status, except in cases of tie votes and Council elections.
e. Shall establish meeting agendas.
f. Shall appoint standing and ad-hoc committee chairs.
g. Shall in conjunction with the Department staff, consider all council recommendations and
take appropriate actions.
2.
The Recorder
a. Shall be appointed by the Council Advisor.
b. Shall notify Council members of meeting dates, times, locations, and meeting agendas.
c. Shall record the minutes of each meeting, and coordinate distribution of the minutes to all
Council members prior to each meeting.
d. Shall perform other duties as specified by the Council, and/or the Council advisors.
3.
The Council Representatives
a. Medical Students Representatives and Alternate
1. Shall be allocated one (1) position on the Council.
2. Shall represent all students who are currently enrolled in the ECU School of
Medicine.
b. Faculty/Staff Representatives and Alternate
1. Shall be allocated four (4) positions on the Council.
2. Shall be a current or retired ECU faculty or staff with CRW membership who is
active in departmental programs and services.
3. Shall represent all EPA and SPA faculty and staff employed by East Carolina
University.
c. Adapted Recreation Representative and Alternate
1. Shall be allocated one (1) position on the Council.
2. Shall be an active participant within the Adapted Recreation Program.
d. Residence Hall Representatives and Alternates
1. Shall be allocated one (1) position each for West Campus, Central Campus, and
College Hill (three positions total).
2. Shall be residents of campus housing from within their designated
neighborhood.
3. Shall represent all participants from within residence halls in their
neighborhood.
e.
Greek Representatives and Alternates
1.
f.
g.
h.
i.
Shall be allocated one (1) position each on the Council for IFC, NPHC, and
Panhellenic.
2. Shall be an active student member of an organization recognized by East
Carolina University and having national affiliation in IFC, NPHC, or
Panhellenic.
3. Shall be appointed by IFC, NPHC, or Panhellenic as their designated
representative.
4. Shall represent all participants from within their respective Greek constituency.
Intercultural Affairs Representative and Alternate
1. Shall be allocated one (1) position on the Council.
2. Shall represent minority students and staff of the University.
3. Shall be appointed by the Advisor(s) and recommended by the Director Ledonia
Wright Cultural Center.
Club Sports Representative
1. Shall be allocated one (1) position on the Council.
2. Shall be an active club sports participant.
3. Shall be appointed by the club sports Director to represent all of the members of
recognized club sports within Campus Recreation and Wellness.
Student Government Association Representative
1. Shall be allocated one (1) position on the Council.
2. Shall be an active member of the Student Government Association.
3. Shall be appointed by the SGA President to represent all members of the Student
Government Association.
At-Large Student Representatives
1. Shall be allocated three (3) positions on the Council.
2. Shall be appointed by the Advisor(s) and members of the Council.
3. Shall represent any constituent group of the University.
C. Functions/Responsibilities of Advisory Council Representatives
a. Actively represent program participants within their respective areas with regard to issues
relating to recreational programs and services provided through Campus Recreation and
Wellness.
b. Serve on ad hoc committees as appointed by the Advisor(s).
c. Vote on matters brought before the Council. Each of the eighteen representatives has
equal voting privileges.
d. Meet regularly with representatives from their respective constituencies, and submit both
written and oral area reports at council meetings.
e. Perform other duties as requested by the Council and/or the council advisors.
f. Attend scheduled Council meetings. Two unexcused absences from Council meetings
will result in dismissal of the appointment.
D. Function/Responsibilities of the Advisory Council for disciplinary appeals
a. Make decisions regarding appeals of serious conduct sanctioning in all departmental
program areas related to player eligibility, extreme violations of policy, and
unsportsmanlike conduct, which are referred from Departmental staff member(s).
b. Meet as deemed necessary for disciplinary appeals based upon the presence of relevant
cases.
ARTICLE V - VACATED POSITIONS
In the event a position is vacated, a replacement shall be recommended by the Advisory Council to complete the
remaining term. Candidates must formally apply to the Advisory Council.
ARTICLE VI - TERMS OF SERVICE
A. The designated and At-Large Council Representatives
1.
2.
Shall serve one year terms which begin at the first Council meeting of the fall semester and
conclude on the final day of classes in the second summer session.
Members in good standing may be appointed for subsequent one year terms.
ARTICLE VII - SELECTION/APPOINTMENT
A. Advisory Council Designated and At-Large Representatives
1.
2.
3.
4.
5.
6.
Council members in good standing from the preceding year must reapply to the Council and may
be reappointed by the Council Advisor for subsequent one-year terms.
New members shall be nominated by the Advisor(s) or a Council member to the Advisory Council
at a date to be determined during the school year's fall semester.
Candidates must formally apply to the Advisory Council during an application period to be
determined by the Council.
The current Advisory Council will be responsible for the screening and interviewing process, and
will make its recommendations to the Advisor(s) via majority vote.
The I.F.C. (fraternities), Panhellenic (sororities), NPHC, SGA (Student Government Association),
Club Sports Director (club sports representative), and Intercultural Affairs will be responsible for
appointing their representatives.
In the event an Advisory Council representative position is not filled via the process outlined, the
Advisory Council may recommend a person to the advisors to fill the vacant position.
B. The Recorder
1.
2.
Shall be appointed by the Council Advisor at the first scheduled council meeting of the fall
semester.
Candidates are not required to be current members of the Advisory Council.
ARTICLE VIII – VOTING
A. Each member of the Council or alternate shall have one vote.
B. A majority vote carries any issues in all Council business.
ARTICLE IX -BY-LAWS
A. The Council may establish, by a majority vote of members present, additional by-laws which are
consistent with this constitution.
ARTICLE X - AMENDMENTS
A. This constitution may be amended by a majority vote of those members present.
B. The amendment(s) shall be proposed in advance of the meeting at which it will be considered (either at
a prior meeting or in writing not less than seven (7) days prior to voting) in order that adequate
considerations/discussions can take place prior to voting.