UR Financials Project
Company Level Reporting SIG
March 18, 2014
Agenda
1.
Review meeting topics from the first three meetings (~ 15 mins)
– Housekeeping Items & Review
– FDM Type Reports
– Financial Statement Functionality
– How to find Reports in Workday
– Summary / Pivot-like Reports (examples – Trial Balance / Ledger Detail / FAO Activity)
– Detailed / Spreadsheet-like Reports (more on this today)
2.
Summary / Pivot-Like Reports (~ 30 mins)
– FAO Activity
– Free play !
3.
Detailed Transaction Reports (~ 30 mins)
– Transaction Details
– Find Journal Lines
– Free play !
4.
Journal Source and Large Detailed Transaction Reports (~ 15 mins)
UR Financials – Company Level Reporting SIG
March 18, 2014
2
Non-Disclosure Statement
• If you have not already signed a
Non-Disclosure Statement for other
SIG groups, please sign the NonDisclosure Statement before you
leave !
UR Financials – Company Level Reporting SIG
March 18, 2014
3
Updated Meeting Schedule
Mar
Feb
2
3
WD
22
Informal Training
Apr
May
June 
TBD
Reviewing Reports
Formal Training
March:
• Tuesday March 4: 3 – 5 pm in Saunders Room 1301
• Tuesday, March 18: 3 – 5 pm in Saunders Room 1301
• Friday, March 21: 2 – 5 pm in Genesee Room at Scottsville Road (limited space)
– WebEx and “Open House” format. Limited Demos, but will answer questions
and demo based on questions.
April & May:
• TBD as of now, but will develop a plan by next week. First April meeting will most
likely not occur until mid-April.
• Need to confirm calendar with testing and other project deliverables.
UR Financials – Company Level Reporting SIG
March 18, 2014
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Questions after meeting
Please send !
•
•
Please feel free to send questions after the meeting.
We will try and incorporate them into the next meeting or in future
meetings (once we get to that topic)
•
No questions – but requested topic related to 4th topic of Agenda – reports that help
with Integrations.
– Journal Source Activity
– Large Detailed Transaction Reports
•
As a reminder , please send questions – especially for this Friday.
UR Financials – Company Level Reporting SIG
March 18, 2014
5
Review: Overview of Key Features And Workday Report Types
1. Key Features
– Saving your prompt answers (Workday calls this “Saving your Filters”)
• This feature allows you to save and recall your prompts very quickly.
• Most reports, but not all reports have this feature
• One report can answer many questions (recall: View By’s and Drilling)
– Required prompts – almost every report has the following prompts
• Company
• Year
• Ledger Accounts / Ledger Account Summary
2. Overview of Report Types
Financial Statement Functionality
 Formatted, drillable, many answers, fast
reports based on financial definitions
Summary / Pivot-Like Reports
 Less-formatted, drillable, many answers,
flexible reports
Detailed / Spreadsheet-like Report
 Unformatted, detailed, flexible reports
UR Financials – Company Level Reporting SIG
March 18, 2014
6
Review: Early training - FDM Type Reports
1. Ledger Account Lookup Reports
– View Ledger Accounts Hierarchy Outlined
– View Ledger Accounts Hierarchy
– View Ledger Account Summary
2. Spend Category / Revenue Lookup Reports
– View Spend Categories Outlined (separate version for Rev)
– View Spend Categories (separate version for Rev)
– View Trackable Spend Categories
3. FAO Lookup Reports
– View FAO by Company (5 Custom Orgs)
– View FAO by Company (Grant Only)
– View FAO by Custom Org Attributes (5 Custom Orgs)
– View FAO by Grant Attributes (Grant Only)
UR Financials – Company Level Reporting SIG
March 18, 2014
7
Review: Financial Statement Functionality
Four Sections:
 (1) Report Definition & Display Bys
– 2/18 all but Worktag Filter
– 2/25 Worktag Filter
1
 (2) Report Content & Time Periods
– 2/18
2
 (3) Comparative Content & Time
Periods
– 2/25
4
3
 (4) Report Options
– 2/18
UR Financials – Company Level Reporting SIG
March 18, 2014
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Review: Financial Statement Functionality Recap
Financial Statement Functionality:
•
This reporting function generates formatted, printable, and drillable financial statement
“type” reports. Runs fast and is flexible.
•
The function produces reports based on Workday Ledger Accounts and pre-defined
“Financial Statement Definitions”.
•
The content of the report depends on the options selected at run time.
•
One “report” can answer many questions
•
You’ve seen almost all of it, but there’s still some more to see in future meetings
•
This functionality will be used to create the top line Financial Statements, the Monthly
Ledger Report (this will be showed in future meetings), and some Ledger reports.
UR Financials – Company Level Reporting SIG
March 18, 2014
9
Review: How to find Reports in Workday
•
•
Various Worklets
Favorites
•
Helps find “Delivered” reports by Reporting Category
Run a report
•
•
Run “View Custom Reports I Can Run”
Note: only includes “custom reports”
Search
•
Search for it
Outside WD
•
Use the excel that we sent out on 2/3
Worklets
Sitemap
UR Financials – Company Level Reporting SIG
March 18, 2014
10
Review: Summary of the Reports so far
•
Why were these showed first?
– FDM Reports – show you how to find FDM elements that you need for
basically every report in Workday
– Financial Statement Functionality – shows the power of formatted
definitions, flexibility in prompting, and powerful drilling capabilities.
– Trail Balance and Ledger Detail – shows how Workday views Ledger
Account details and provided additional practice with prompting.
•
And Overall:
– These really help with practice and learning “the cadence” of Workday.
– Practice with prompting, drilling, “viewing by”, and Saving Filters.
– You can answer many questions using one report.
– Helps to review reports in a “broader approach”.
– And, keeps you on the screen in Workday (which will be incorporated into
the Broader Approach and the Decision Tree)
UR Financials – Company Level Reporting SIG
March 18, 2014
11
Agenda
1.
Review meeting topics from the first three meetings (~ 15 mins)
– Housekeeping Items & Review
– FDM Type Reports
– Financial Statement Functionality
– How to find Reports in Workday
– Summary / Pivot-like Reports (examples – Trial Balance / Ledger Detail / FAO Activity)
– Detailed / Spreadsheet-like Reports (more on this today)
2.
Summary / Pivot-Like Reports (~ 30 mins)
– FAO Activity
– Free play !
3.
Detailed Transaction Reports (~ 30 mins)
– Transaction Details
– Find Journal Lines
– Free play !
4.
Journal Source and Large Detailed Transaction Reports (~ 15 mins)
UR Financials – Company Level Reporting SIG
March 18, 2014
12
Early training – FAO Activity Reports
See Excel file on UR Financials site (and in email)
1. FAO Activity Reports
• Use this report to view activity by FAO’s by Ledger Accounts, Spend or Revenue
Category, and by months.
Tip
•
Note: New prompt of “Book”
•
Note: There are few different versions of this report.
•
Drill and use “View Bys”
•
Search on the word “Activity” to view similar reports
UR Financials – Company Level Reporting SIG
March 18, 2014
13
Early training – FAO Activity Reports
View Bys
•
Remember to use “View By’s”
Drill
•
Remember to Drill !
•
Drilling into the Totals will actually bring up the “Detailed
Transaction Report” that will be Demo’d next.
•
Remember you can then export the Details to Excel.
UR Financials – Company Level Reporting SIG
March 18, 2014
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Free Play
•
Please run the FAO Activity Report. Keep in mind the amount of data –
recommendation is to filter by a month.
– Performance is being actively addressed by Workday and Project
Team.
•
More detailed reports next.
UR Financials – Company Level Reporting SIG
March 18, 2014
15
Early training – Find Journals – with Saved Filter
See Excel file on UR Financials site (and in email)
1. Find Journals – with Saved Filters
• Use this report to view the details of a Journal.
•
Note: Use a Journal Number from the previous example.
•
Note: There are few different versions of this report.
•
Example: 3-18 Find Journal
UR Financials – Company Level Reporting SIG
March 18, 2014
16
Early training – Journal Transaction Details (o Small Version)
NOTE: This report will be different at Go-Live. The purpose of the demo is to highlight the
differences between a Journal Report and a Journal Lines Report
See Excel file on UR Financials site (and in email)
1. Journal Transaction Details (o Small Version)
• Use this report to view the detail lines of a Journal.
•
Note: Use a Journal Number from the previous example.
•
Note: There are few different versions of this report.
•
Example: 3-18 Journal Transactions
UR Financials – Company Level Reporting SIG
March 18, 2014
17
Early training – Transaction Details by Month
See Excel file on UR Financials site (and in email)
1. Transaction Details by Months [Retest Version of Journal Transaction Details (o Small
Version)]
• Use this report to review details of a journal.
Tip
•
To find Journal Transaction Detail Reports – search on
“Transaction” or “Details” or “Journal”
UR Financials – Company Level Reporting SIG
March 18, 2014
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Free Play
•
Tie the transactions together –
– View the details from the “FAO Activity Summary by Months”
– Find an OP by using the “View Bys”
– Find a Journal Number by drilling into the data
– Enter the Journal Number in the “Find Journals – with Saved
Filters”
– Enter the Journal Number in the “Journal Transactions Details (o
Small Version)
UR Financials – Company Level Reporting SIG
March 18, 2014
19
Agenda
1.
Review meeting topics from the first three meetings (~ 15 mins)
– Housekeeping Items & Review
– FDM Type Reports
– Financial Statement Functionality
– How to find Reports in Workday
– Summary / Pivot-like Reports (examples – Trial Balance / Ledger Detail / FAO Activity)
– Detailed / Spreadsheet-like Reports (more on this today)
2.
Summary / Pivot-Like Reports (~ 30 mins)
– FAO Activity
– Free play !
3.
Detailed Transaction Reports (~ 30 mins)
– Transaction Details
– Find Journal Lines
– Free play !
4.
Journal Source and Large Detailed Transaction Reports (~ 20 mins)
UR Financials – Company Level Reporting SIG
March 18, 2014
20
Early training – More detailed Transaction Reports
These reports can be used when reviewing Integration feeds (or the Transaction reports reviewed
earlier)
Note: There is not a direct replacement of the FBD010 or “Daily Diagnostic Report”
The replacement can be achieved in two ways:
1) Run a Transaction Detail report and then extract and Pivot in Excel.
2) Run a Summary Report and then drill into the transactions.
Recommended Reports are the following:
1. ** Journal Transaction Details (ooo Large Version)
 [Note: this will be renamed shortly and an announcement will be made to the users]
2.
** Count of Journal Lines by Created Date and Journal Sources
 [Note: this will be renamed shortly and an announcement will be made to the users]
3.
Journal Source Activity by Months
4.
Ledger Account and Journal Source Activity by Months
5.
Find Journals – with Saved Filters
UR Financials – Company Level Reporting SIG
March 18, 2014
21
Next Meeting Friday 3/21, 2 – 5 pm Webex
•
Friday, March 21: 2 – 5 pm in Genesee Room at Scottsville Road
(limited space)
– WebEx and “Open House” format. Limited Demos, but will answer
questions and demo based on questions.
– Please send or bring questions
•
In April / May, we will discuss the following;
– Additional Activity Reports
– Broader Approach to finding reports
– Budget to Actual reports
– Scheduling reports
– Supplier Invoice reporting
– Non-Company Level reporting – including the Monthly Ledger
approach for Go-Live.
UR Financials – Company Level Reporting SIG
March 18, 2014
22