Program / Construction Management
Selection Process
Board of Trustees
Update
February 8, 2005
PM/CM Selection Process Agenda
• Selection Committee
• Roles & Responsibilities of Program Management (PM) &
Construction Management (CM) firms
• PM/CM Selection Criteria
• PM/CM Request For Qualification (RFQ) / Request For Proposal
(RFP ) Process
• BOT Interviews
- 3DI
- Swinerton
• PM/CM Selection Committee Review
• Next Steps
Selection Committee
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Dr. Frances White
Wanden Treanor
Harry Moore
Al Harrison
Bob Thompson
Yulian Ligioso
Ben Cayabyab
José D. Nuñez
Don Flowers
Gene Clements
Carolyn Sanders
- Superintendent/President
- Trustee
- Trustee
- Interim VP, Business Services
- Director of M&O
- Director of Fiscal Services
- Buyer, Fiscal Services
- Measure C Consultant
- Classified Staff
- Faculty
- Administrative Support
Program Management (PM)
Responsibilities:
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Implements all Aspects of Measure C
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Overall Program-wide Scope of Work
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Overall Program-wide Construction Organization
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Overall Program-wide Communications
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Overall Program-wide Schedule
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Overall Program-wide Financial Management
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Overall Program-wide Quality Control
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Overall Program-wide Logistic & Safety
Construction Management (CM)
Responsibilities:
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Overall Campus Wide Construction Projects
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Coordination with District, PM and College Staff
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Conducts Project Design & Code Reviews through CD/WDs
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Coordinates Activities of Contractor(s)
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Generates Detailed Project Schedule
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Manages & Maintains Project Budget & Fiscal Controls
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Manages & Maintains Project Documents
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Manages & Maintains Project Controls
Construction Management (CM)
Responsibilities:
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Move Management (All Aspects)
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Design & Code Constructability Reviews through CDs
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Coordinates Activities of Multiple Contractors & Vendors
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Generate Detailed Project Schedules
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Manage & Maintain Project Documents
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Produce & Evaluate Construction Estimates at SD/DD/CDS
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Ensure Overall Campus Communications
PM/CM Selection Criteria
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Experience with DSA (Mandatory)
Experience with CCC Chancellor’s Office (State)
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Experience in Higher Education Projects (Mandatory)
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Knowledge of K – 14 Construction in CA
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Experience in Design Build Contracts
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Experience & Approach to Value Engineering
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Experience with Complex Financial Management
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Experience with Program Controls
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Approach to Program Planning and Design
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PM/CM Selection Criteria (cont.)
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Experience & Approach to Cost Estimating
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Experience & Approach to Bidding
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Experience & Approach to Multiple Contract management
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Experience & Approach to Construction Administration
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Experience & Approach to Project Management
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Experience with Managing Multiple Disciplines
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Experience & Approach to Design Management
PM/CM Selection Criteria (cont.)
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Experience with Move Management
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Experience & Approach to Communications
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Experience with Public Contract code
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Experience with Bond Programs & Financing
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Experience with Shared Governance
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Size, Experience, & Composition Firms
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Responsiveness to RFQ
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Business Practices
Program/Construction Management
RFQ/RFP: The Process
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Selection Committee - Established 10/8/04
Public Notices Published - 10/28, 11/5/04
Mandatory Prebid Briefing Conducted (30 Firms) - 11/11/04
RFQ Issued (9 Firms Responded) - 11/11/04
RFQs Screened, Long List Established (4 Firms) - 12/17/04
Request For Proposal Issued (RFP) - 12/17/04
Long-Listed Firms Interviewed - 1/27/05
BOT Interviews Finalist Firms (2 Firms) – 2/8/05
Notify Selected Firm / Authorized Staff to Negotiate Contract– TBD
Negotiate contract (March / April BOT)
Assign Tasks
PM/CM Interview Procedures
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Interview
– Firm Presentation – 25 Minutes
– Board Question & Answer – 15 Minutes
– Break & Setup – 10 Minutes
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Specific Reponses to Specific Questions
– Shared Governance
– Financial Management
– Scheduling
– Program Controls & Reporting
– Communications
Interviews
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3D/International
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Swinerton Management & Consulting
PM/CM Committee Evaluations
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Statement of Qualifications Technical Content
Financial Strength
Request for Proposal Technical Content
Reference Checks
Elimination Interviews – 4 Firms
- Presentation (Format / Interaction)
- Reponses to Committee Questions
Recommendation – 2 Firms
Questions & Answers
Carolyn Sanders
415-485-9343
Carolyn.Sanders@marin.cc.ca.us
José D. Nuñez
650-574-6512
nunezj@smccd.net