SIP Project Report Format
SIP Project Report Format
1.
Introduction
This document describes the standard format for CP3200: Student Internship Programme (SIP)
project reports. Students should ensure their reports conform to the required format before submission
for examination.
2.
Project Report
2.1
Length of the Report
The total length of the report, including appendices, should not exceed 20 A4 pages. The main report,
without appendices, must not exceed 4,000 words. The text of the main report should be spaced 1.5
lines, in TIMES NEW ROMAN font with size of at least 11. Appendices and other manuals can be in
single line spacing and in a smaller font size. Appendices, if any, should be kept small and bound
together with the main report. Please consult your project advisor if you are unsure what material you
should include in the main report. The report should be clearly written, and should include only
relevant information. Note that the inclusion of too much unnecessary detail may cause evaluators to
doubt whether the student has really learnt how to distinguish the important issues from the trivial
ones.
2.2
Format
All CP3200 project reports must be prepared in the following sequence:
i.
ii.
iii.
iv.
v.
vi.
vii.
viii.
Title page
Summary
Acknowledgment page
Table of contents
Main report
References (or bibliography, if any)
Appendices (if any)
Student Log Sheet and SIP Report Clearance Form
Some of the important points on the report format are explained in the following sub-sections.
2.2.1
Front Cover
The words to be shown on the front cover are given in the following sample.
1
SIP Project Report Format
Front Cover of the Report – Sample
Student Internship Programme (SIP)
< Final > Project Report
at
<XYZ Company>
Reporting Period:
<mm yyyy to mm yyyy>
by
Chua Meng Lee
Department of Computer Science
School of Computing
National University of Singapore
2006/2007
2
SIP Project Report Format
2.2.2
Title Page
The first page of the report should be a title page. The items to be shown are given in the following
sample.
Title Page – Sample
Student Internship Programme (SIP)
< Final > Project Report
at
<XYZ Company>
Reporting Period:
<mm yyyy to mm yyyy>
by
Chua Meng Lee
Department of Computer Science
School of Computing
National University of Singapore
2006/2007
Project Title: Development of a Database Link between Mainframe and PC
Project ID: A9999
Project Supervisor: Prof Xxxx Zzzzzz
3
SIP Project Report Format
2.2.3
Summary Page
This is a summary of the report in not more than 200 words, and it should outline the project. The
Keywords and Subject Descriptions should immediately follow the abstract in the same page, and
each with not more than five carefully selected items. The descriptors should be chosen from the latest
version of “The Full Computing review Classification Scheme” of the ACM Computer Review1. Any
suitable word that reflects the nature and content of the project may be chosen as a keyword.
Summary - Sample
Summary
A prototype system has been developed to connect an IBM PC or compatible to
an IBM 3081 mainframe computer for making direct database accesses. The
system includes programs which run on both the PC and the mainframe to allow
communications and to forward database access queries and the results of the
queries. The system was developed based on the ideas which have been used in
different microcomputer packages. However, no existing system includes the
widowing functionality, or the interactive capabilities have been developed
here. The system was developed in Turbo Pascal for the IBM PC, and IBM
Pascal on the main frame. The design criteria and the implementation details are
presented in this report.
Subject Descriptors:
C.2.4
D.4.4
H.2.4
H.3.5
Distributed Systems
Communication Management
Data Management Systems
On-line Information Services
Keywords:
Distributed databases, micro-mainframe link
Implementation Software and Hardware:
IBM PC/XT, MS_DOS 3.1, MS-Windows, Turbo Pascal 3.0.1, IRMA
Card, IBM 3081, VM/CMS, IBM Pascal
1
Subject Descriptors can be found at: http://www.acm.org/class/1998/ccs98.html
4
SIP Project Report Format
2.2.4
Acknowledgement
Following the summary page, students may want to acknowledge the contributions or assistance of
others to the project. It is basic courtesy that students should at least acknowledge the host company
and the mentors that it provides. This page should be double-spaced, and should be no longer than
one A4 page.
2.2.5
Table of Contents
In addition to the heading of each section, sub-headings can also be used but the depth of each should
be kept to a minimum.
Table of Contents
Title
Abstract
Acknowledgement
List of Figures
1
2
3
4
i
ii
iii
iv
Introduction
1.1
Background and Organisational Structure of Host Organisation
1.2
Principal Activities of Host Organisation
1.3
Training Programme within Host Organisation
1.4
Position of Host Unit within Host Organisation
Training Schedule and Assignments
2.1
Training Schedule by Month for the Entire Training Period
2.2
Training Assignments Completed in 1st Month
2.3
Training Assignments Completed in 2nd Month
2.4
Training Assignments Completed in 3rd Month
Knowledge and Experience Gained
3.1
Technical Knowledge Gained from Assignments
3.2
Organisational/Industry Experience Gained from Assignments
3.3
Areas of Applicability of Knowledge and Experience Gained
Conclusions
4.1
Summary of Work Completed and Training Received
4.2
Problems Faced
4.3
Assessment of Training Experience and Concluding Remarks
1
3
4
4
5
6
8
10
12
15
16
17
18
18
References
19
Appendix A: Staff Training Programme at Host Company
A1
Student Log Sheet
B1
SIP Report Clearance Form
C1
5
SIP Project Report Format
2.2.6
Main report
The structure of the main part of the report will vary according to the nature of the project. It is both
convenient and conventional to organise the report in a hierarchical structure: Chapters, Sections,
Sub-sections, etc.. In general, there should be an Introduction giving an overview and background of
the project. Also, there is generally a section for Conclusions. Students should consult their project
advisors on how to structure their reports.
2.2.7
References
A list of all books, report, papers, etc., referred to in the report or consulted during the course of the
project should be given under the References or Bibliography section. Please see Section 3 for format
of references and citation.
2.2.8
Appendices
Information of secondary importance (and information whose inclusion would break the flow of the
report) should be placed in Appendices. These include program listings, electronic data sheets, data
dictionary, etc.
2.2.9
Page number and Section number
All pages in the main report should be numbered from 1, 2, 3, to 50 (the maximum). All appendices
should be number as A-1, A-2, etc. for pages under appendix A, and B-1, B-2, etc. for pages under
appendix B. (See the Table of Contents.)
A hierarchical numbering scheme for section numbering should be used. For instance, use 1 for the
first section, 2 for the second section, 1.1 for the first subsection of the first section, etc. (See Table of
Contents.)
3.
Format for Reference Citation and References
3.1
Citation in the main text (Based on Publication Manual of the American Psychological
Association, 3rd ed).
Citation in the main text should be in the form of the authors’ surnames followed by the year of
publication. When there are more than two authors and fewer than six authors, cite all authors the first
time the reference occurs; in subsequent citations include only the surname of the first author
followed by ‘et al.’. When a work has six or more authors, cite only the surname of the first author
followed by ‘et al.’ and the year for the first and subsequent citations. For example:
An interface processor is the basis for another human-computer interaction model (Edmonds,
Jones and Davies, 1982). [ First citation ]
Architecture of an application system produced using the Dialogue management System
(Edmonds et al, 1982) approach is shown in Fig 9……..[ Second citation ]
In Bass et al (1981), the interface for a statistical ……..[ First and subsequent citation for a
work more than six authors ]
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SIP Project Report Format
3.2
List of References
References should be ordered alphabetically according to the surname of the first author (use the
editor’s name or the organisation’s name when the author’s name is absent).
3.2.1
Journal articles
Dicken, G.W., Leitheiser, R.L., Wetherbe, J.C. and Nechis, M. (1984) Key Information Systems
Issues for the 1980’s. MIS Quarterly, Vol.8, No. 3, September 1984, pp. 135 – 160.
Gorry, G.A. and Scott-Morton, M.S. (1971). A Framework for Management Information Systems.
Sloan Management Review, Vol.13, No.1, Fall 1971, pp. 55 – 70.
Gorry, G.A. and Scott-Morton, M.S. (1971b). A New Framework for Management Information
Systems. Sloan Management Review, Vol.13, No.2, Fall 1971, pp. 20 – 30.
3.2.2
Books or a report
Kroeber, D.W and Watson, H.J. (1987). Computer-based information Systems: A Management
Approach. Second Edition, Macmillan Publishing Company, New York, 1987.
3.2.3
Conference paper
Gouda, M.G. and Dayal, U. (1971). Optimal semijoin schedules for query processing in local
distributed database systems. In Proceedings of ACM SIGMOD International Conference on
the Management of Data, (Ann Arbor, Michican, April 29 – May 1, 1980.) ACM, New York,
1981, pp. 164 – 165.
3.2.4
Manuals
IBM. (1984). Information Systems Planning Guide. Fourth Edition, July 1984. SPSS Inc. (1983).
SPSS-X User’s Guide. McGraw Hill Book Company, New York, 1983.
3.2.5
Unpublished reports and theses
Thorpe, A. (1982). Stability tests on a tender-price prediction model. M.Sc. Thesis, Loughborough
University of Technology, UK.; 1982.
4.
Student Log Sheet and SIP Report Clearance Form
The Student Log Sheet and SIP Report Clearance Form should be attached at the end of each report
(contents of the report must be cleared by the company). These forms should follow the samples
shown below.
7
SIP Project Report Format
National University of Singapore
School of Computing
CP3200: Student Internship Programme (SIP)
Student Log Sheet
Please fill in the form diligently and ensure that it is included in each of your project reports for submission.
Name of Company: ______________________________________
Have you been briefed on the company safety and security guidelines?
Yes / No (Please delete accordingly)
Week
Supervisor’s Signature and Comment
Work Performed
1
2
3
4
5
6
8
SIP Project Report Format
National University of Singapore
School of Computing
CP3200: Student Internship Programme (SIP)
PROJECT REPORT CLEARANCE FORM
This form must be given to the company for clearance. Please ensure that this form is included in each
of your SIP project reports for submission.
Student’s Particulars
Name of Student:
Dept: CS/IS (Please delete accordingly)
Matric No:
Company Details
Name of Company:
Contact Person:
Contact No(s):
Report Clearance by Company
Signature
Company Stamp
9
Date