Agenda
Board of Regents
Facilities and Land Management Committee
Thursday, April 7, 2011, *2:30 p.m. – 4:00 p.m.
Room 105 Machetanz Building
Mat-Su Campus
Palmer, Alaska
*Times for meetings are subject to modifications within the April 7-8, 2011 timeframe.
Committee Members:
Carl Marrs, Committee Chair
Robert Martin, Committee Vice Chair
Timothy Brady
I.
Call to Order
II.
Adoption of Agenda
Mary K. Hughes
Kirk Wickersham
Fuller Cowell, Board Chair
MOTION
"The Facilities and Land Management Committee adopts the agenda as
presented.
I.
II.
III.
IV.
V.
VI.
VII.
Call to Order
Adoption of Agenda
Full Board Consent Agenda
A.
Approval of Notice of Federal Interest in the Cold Climate
Housing Facility Located on the University of Alaska
Fairbanks Campus
B.
Formal Project Approval for the University of Alaska
Fairbanks Critical Electrical Distribution Renewal Phase 1C
C.
Schematic Design Approval for the University of Alaska
Fairbanks Utilities West Ridge Steam Capacity Expansion
New Business
Ongoing Issues
A.
Information Item – University of Alaska Fairbanks Critical
Electrical Distribution Renewal
B.
Information Item – University of Alaska Fairbanks College of
Rural and Community Development Master Plan Update
C.
Information Item – Utilities Development Plan
D.
IT Report to include IT Security
E.
Construction in Progress
Future Agenda Items
Adjourn
This motion is effective April 7, 2011."
Facilities and Land Management Committee Agenda: Page 1 of 19
Agenda
Facilities and Land Management Committee
April 7, 2011
Palmer, Alaska
III.
Full Board Consent Agenda
A.
Approval of Notice of Federal Interest in the Cold Climate Housing
Research Center Located on the University of Alaska Fairbanks Campus
The President recommends that:
MOTION
“The Facilities and Land Management Committee recommends that
the Board of Regents hereby resolve that Joe Trubacz, Vice President
for Finance and Administration of the University of Alaska, be
delegated authority to execute and cause to be recorded in official
land records a Notice of Federal Interest in the Cold Climate Housing
Research Center located on the University of Alaska Fairbanks
campus. A Notice of Federal Interest is required by 13 C.F.R.
314.8(a) and the terms and conditions of the Economic Development
Grant 07-01-06549 awarded to co-grantees Cold Climate Housing
Research Center and the University of Alaska Fairbanks. A copy of
the Notice of Federal Interest accompanies this Resolution. This
motion is effective April 7, 2011.”
POLICY CITATION
In accordance with Regents’ Policy 05.11.060, the board shall approve
real property transactions that require the subordination of an interest in
university real property of $1,000,000 or more in value.
RATIONALE/RECOMMENDATION
The University of Alaska leases property on the UAF campus to the Cold
Climate Housing Research Center (CCHRC), a non-profit corporation
dedicated to research and education on sustainable housing for Alaskans
and other people living in cold climates. The lease with CCHRC requires
shared use of the property with UAF for collaborative research and
education related to cold climate infrastructure research and testing.
CCHRC and UAF have collaborated on several projects of joint interest.
Most recently CCHRC has been working with UAF to develop a research
project for a “sustainable student housing village.”
CCHRC has applied for a $1.9M federal grant to enlarge its facility on the
UAF campus to expand its educational and research programs in
Fairbanks and throughout the state. The Department of Commerce’s
Economic Development Administration (EDA) grant requires the grant
recipient to maintain an active educational and research program at the
Facilities and Land Management Committee Agenda: Page 2 of 19
Agenda
Facilities and Land Management Committee
April 7, 2011
Palmer, Alaska
facility for a period of 20 years. If the grant recipient defaults on the
grant, they will be required to return the full $1.9 million.
To facilitate this mutually beneficial program expansion, UAF has agreed
to be a co-grantee on the CCHRC’s EDA grant. In order to issue the
grant, EDA requires that its interest be secured with a Notice of Federal
Interest (Notice). The Notice acknowledges that the land leased to the
CCHRC is restricted under the university’s original 1915 Federal Land
Grant and the university may not sell the land. The Notice memorializes
that the same restrictions will apply during the term of the EDA grant.
In the unlikely event that the CCHRC defaults on the terms of its lease
with the university and/or the EDA grant, the CCHRC facility will revert
to the University of Alaska. In addition, because UAF is a co-grantee on
the grant, UAF would be required to either repay the EDA grant in full, or
to continue the grant program in the CCHRC facility. Occupying the
CCHRC facility and continuing the education and research programs are
consistent with the university’s original land grant, the lease provisions
and the mission of UAF’s Alaska Center for Energy and Power and the
Cooperative Extension Service.
NOTICE OF FEDERAL INTEREST – Draft
On ____________ ___, 2011, the Economic Development Administration
awarded grant number _________ to the University of Alaska Fairbanks
and the Cold Climate Housing Research Center. The grant provides funds
for the construction of an addition to the Cold Climate Housing Research
Center's current building. Cold Climate Housing Research Center will
construct its addition on the following described land:
LEGAL DESCRIPTION
This land is located on the campus of the University of Alaska Fairbanks
and the university leased the land to the Cold Climate Housing Research
Center for 20 years, from ____________ ___, 2011 to _________ ____,
2021. The university and the Cold Climate Housing Research Center
applied for and were awarded grant number _______ by the Economic
Development Administration as co-grantees.
The land leased to Cold Climate Housing Research Center is federally
restricted land under the Act of March 4, 1915, 38 Stat. 1214. It cannot be
sold or encumbered and if these restrictions are breached the land reverts
to the Federal government. The grant awarded to the university and Cold
Climate Housing Research Center also restricts use of the land. Under the
Facilities and Land Management Committee Agenda: Page 3 of 19
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Facilities and Land Management Committee
April 7, 2011
Palmer, Alaska
terms of the Federal land grant and under the terms of the Economic
Development Authority's grant, the university may not sell, mortgage or
otherwise alienate any right to or interest in the land. Also the university
agrees not to use the land during the term of the lease for any purpose
other than the purposes of the grant unless the Economic Development
Authority agrees to an alternate use in writing.
________________________________
Signature of University Official
Name:
Title:
Date:
B.
Formal Project Approval for the University of Alaska Fairbanks Critical
Electrical Distribution Renewal Phase 1C
Reference 11
The President recommends that:
MOTION
“The Facilities and Land Management Committee recommends that
the Board of Regents approve the Formal Project Approval request
for the University of Alaska Fairbanks Critical Electrical Distribution
Renewal Phase 1C as presented in compliance with the campus
master plan, and authorizes the university administration to proceed
through Schematic Design not to exceed a total project cost of
$13,500,000. This motion is effective April 7, 2011.”
POLICY CITATION
In accordance with Regents’ Policy 05.12.042, Formal Project Approval
(FPA) represents approval of the Project including the program
justification and need, scope, the Total Project Cost (TPC), and funding
plan for the project. It also represents authorization to complete the
development of the project through the schematic design, targeting the
approved scope and budget, unless otherwise designated by the approval
authority.
An FPA is required for all projects with an estimated TPC in excess of
$2.5 million in order for that project’s inclusion of construction funding to
be included in the university’s capital budget request, unless otherwise
approved by the Board.
The level of approval required shall be based upon TPC as follows:

TPC > $4 million will require approval by the board based on
recommendations from the Facilities and Land Management
Committee (F&LMC).
Facilities and Land Management Committee Agenda: Page 4 of 19
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Facilities and Land Management Committee
April 7, 2011
Palmer, Alaska


TPC > $2 million but ≤ $4 million will require approval by the
F&LMC.
TPC > $1 million but ≤ $2 million will require approval by the
Chairperson of the F&LMC.
TPC ≤ $1 million will require approval by the university’s Chief
Finance Officer (CFO) or designee.

RATIONALE AND RECOMMENDATION
Background
Five major deficiencies of the UAF electrical distribution system were
identified in a report prepared by PDC Inc. Engineers in 2001. The report
was commissioned in response to the near catastrophic power plant failure
experienced in December, 1998. The five deficiencies are:
1.
2.
3.
4.
The capacity of the connection to GVEA is undersized.
The UAF power plant switchboard short circuit rating is too small.
The location and configuration of the UAF power plant
switchboard is not appropriate and represents a major risk factor
for the reliability of electricity and steam.
The UAF electrical distribution system lacks redundancy that is
typical for electrical utilities.
Congestion in the utilidors is making expansion of the electrical
distribution system extremely difficult.
5.
In order to address all of these problems, the report recommends that UAF
move the campus distribution function out of the power plant and onto a
new switchboard that is separate, but near the power plant. It was also
recommended to increase the distribution voltage from 4,160v to 12,470v.
The recommended changes would create increased reliability and capacity
of the electrical distribution system.
Deficiencies 1 and 2 were partially remediated with the completion of the
new connection to GVEA (Project No. 2004029 UTED) in September,
2005. This project constructed a new substation for the connection to
GVEA. The new transformer in the substation is currently operating at
4,160v but can easily be reconfigured to operate at the proposed higher
voltage of 12,470v. The new substation solves the short circuit rating
deficiency (Item No. 2). The new substation has the capacity to allow
UAF to purchase enough power from GVEA to supply current and future
loads in the event of a UAF power plant failure, but circuit breaker
constraints in the UAF switchboard continue to limit the amount of power
that could be purchased from GVEA to levels under our current peak
loads. The completion of the project was an important first step in
Facilities and Land Management Committee Agenda: Page 5 of 19
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Facilities and Land Management Committee
April 7, 2011
Palmer, Alaska
renewal of the UAF electrical distribution system; however, if UAF were
to experience a power plant failure, it would not be able to purchase 100%
of its power from GVEA. This represents a serious risk to UAF.
To implement PDC’s recommendations, the remainder of the work can be
done in three (3) phases. Phase 1 is the construction of the switchboard,
associated utilidors and conversion of one feeder to 12,470v. This would
completely remediate deficiencies 1 and 3 and partially remediate
deficiencies 4 and 5. Phases 2 and 3 are the progressive conversion of all
of the distribution feeders to 12,470v, and they would completely
remediate deficiencies 4 and 5. The completion of all three phases of the
project will provide UAF with an electrical distribution system that is
more reliable, compliant with current electrical codes and utility standards,
and is sized to accommodate future growth.
Although the project was originally planned for three phases, the
allocation of FY10 and FY11 capital appropriations requires that Phase 1
be split into multiple projects (at least 3 phases, 1A, 1B and 1C). When
Phase 1 is complete there will be a functioning electrical system for at
least one distribution feeder.
Phase 1A was completed in November, 2009. The scope for this phase
consisted of constructing 660 lineal feet of 8 ft. x 8 ft. concrete utilidor
and two large vaults for cable splicing. The utilidors will provide the
ability to connect the existing electrical feeders to the new switchgear
building that will be constructed in Phase 1B. The Phase 1A project scope
also included an overall concept design of all phases of the project (1, 2, 3)
and complete construction documents for Phase 1 (A, B and C). The
complete design was included in the Phase 1A scope to allow an efficient
flow of construction work as additional funding for 1B and 1C was
obtained.
Construction of Phase 1B started in July, 2010 and is still under way.
Completion of 1B construction is expected in June, 2011. The Phase 1B
scope consists of constructing a new building (10,200 gsf) that will house
electrical switchgear that will be installed in a subsequent phase. The new
building is separate from the existing Atkinson Power Plant but located in
close proximity to the plant and its associated utilidors.
The primary elements of the project are:


A 50 ft. x 102 ft. building with basement to house switchgear
150 lineal feet of utilidor to connect to Phase 1A utilidor
Facilities and Land Management Committee Agenda: Page 6 of 19
Agenda
Facilities and Land Management Committee
April 7, 2011
Palmer, Alaska


550 lineal feet of ductbank to connect new building to GVEA
substation
Procurement of major electrical equipment (switchgear and
transformer)
The building is located on the same site as the proposed Energy
Technology Facility (ETF), and its location is coordinated with the ETF.
The switchgear building borders a service courtyard where other
outbuildings associated with the ETF are located. This allows a common
access for both projects. The exterior appearance of the switchgear
building is compatible with the exterior finishes proposed for the ETF and
its associated outbuildings.
Project Scope
Phase 1C will continue the work started in the previous two portions of
Phase 1 to provide a functional medium voltage distribution system for
UAF. This portion (1C) of the project will install all the major electrical
equipment including switchgear, transformers, switches, and cable, so that
least two electrical feeder can be energized. Additional feeders will be
energized if funds are available. See the site plan in the reference tab.
The specific work items are:








Install main switchgear line-up in the new building
Install Diesel Engine Generator (DEG) step-up transformer
(increases UAF generated power from 4160v to 12470v)
Reconfigure GVEA/UAF substation and install tie switchgear
Install cable from GVEA substation to new switchgear building
Install cable from DEG to new switchgear building
Install new control system (SCADA) for switchgear
Convert Feeders 2 and 4 from 4160v to 12470v (includes new
switches, building transformers and some new distribution cable)
Provide additional power in building hub rooms as required for
VoIP
Variance Report
Providing power in hub rooms to support VoIP improvements was not
originally included in the scope of this project.
To bring
telecommunications and networking up to standard, and to be consistent
with the State, UAA, and UAS projects, a VoIP upgrade project was
recently initiated for the Fairbanks campus which will require additional
electrical power in the building hub rooms to operate switches and
supporting equipment.
Proposed Total Project Cost and Funding Source(s)
Total Project Cost: $13,500,000
Facilities and Land Management Committee Agenda: Page 7 of 19
Agenda
Facilities and Land Management Committee
April 7, 2011
Palmer, Alaska
Funding Source: FY12 R&R allocation (if approved by the legislature)
Estimated Annual Maintenance and Operating Costs (O&M)
O&M costs for the medium voltage distribution system are expected to
decrease as a result of this project.
Consultant(s)
PDC, Inc. was selected in accordance with Board of Regents’ policy in
Phase 1A to design all phases of the project.
Other Cost Considerations
None
Backfill Plan
Not Applicable
Schedule for Completion
DESIGN
Conceptual Design
Formal Project Approval
Schematic Design
Schematic Design Approval
Construction Documents
July 2009
April 2011
April 2011
June 2011
June 2011
BID & AWARD
Advertise and Bid
Construction Contract Award
May 2011
July 2011
CONSTRUCTION
Start of Construction
Date of Substantial Completion
July 2011
August 2012
Procurement Method for Construction
In Phase 1A the procurement method for all phases was determined.
Construction Manager at Risk (CM@R) was selected to allow smooth
transition between phases since funding would come to the project in
increments. The smooth transition also provides cost savings to the
University as mobilization, demobilization and the inherent inefficiencies
of phased construction are mitigated by having a single contractor. The
solicitation for the CM@R contractor was clear that the entire scope of
work of the contract could include 3 phases of work, but funding was only
available for a portion of the first phase. Kiewit Building Group, Inc. was
selected as the CM@R for this project in accordance with Board of
Regents’ policy.
Facilities and Land Management Committee Agenda: Page 8 of 19
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Facilities and Land Management Committee
April 7, 2011
Palmer, Alaska
Under the terms of the original solicitation, the university can award
contracts for phases subsequent to Phase 1A and 1B at their sole
discretion.
Affirmation
This project complies with Board of Regents’ policy and the campus
master plan.
Action Requested
Approval by the Board of Regents to develop the project documents
through schematic design.
Supporting Documents

One Page Budget

Site Plan
C.
Schematic Design Approval for the University of Alaska Fairbanks
Utilities West Ridge Steam Capacity Expansion
Reference 12
The President recommends that:
MOTION
“The Facilities and Land Management Committee recommends the
Board of Regents approve the Schematic Design Approval request for
the University of Alaska Fairbanks Utilities West Ridge Steam
Capacity Expansion as presented in compliance with the campus
master plan, and authorizes the university administration to complete
construction bid documents to bid and award a contract within the
approved budget, and to proceed to completion of project
construction not to exceed a total project cost of $15,000,000. This
motion is effective April 7, 2011.”
POLICY CITATION
In accordance with Regents’ Policy 05.12.043, Schematic Design
Approval (SDA) represents approval of the location of the facility, its
relationship to other facilities, the functional relationship of interior areas,
the basic design including construction materials, mechanical, electrical,
technology infrastructure, telecommunications systems, and any other
changes to the project since Formal Project Approval.
Unless otherwise designated by the approval authority or a material
change in the project is subsequently identified, SDA also represents
approval of the proposed cost of the next phase(s) of the project and
authorization to complete the construction documents process, to bid and
Facilities and Land Management Committee Agenda: Page 9 of 19
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Facilities and Land Management Committee
April 7, 2011
Palmer, Alaska
award a contract within the approved budget, and to proceed to completion
of project construction.
For the Schematic Design Approval, if there has been no material change
in the project since the Formal Project Approval, approval levels shall be
as follows:



TPC > $4 million will require approval by the Facilities and
Land Management Committee (F&LMC).
TPC > $2 million but ≤ $4 million will require approval by the
Chairperson of the F&LMC.
TPC ≤ $2 million will require approval by the university’s Chief
Finance Officer (CFO) or designee.
RATIONALE AND RECOMENDATION
Project Scope
Steam System History:
The University of Alaska Fairbanks has provided heat to the majority of
its buildings (approximately 3,000,000 sf) using a steam distribution
system. The steam is generated at the Atkinson Power Plant by using a
combination of coal, oil and gas boilers to produce high pressure steam
that is run through a turbine to produce electricity and then extracted at
low pressure for space heating. The oldest components of the steam
system were installed in 1964.
The growth of the West Ridge has exceeded the capacity of the steam
distribution system. At the current time, peak heating loads for two
buildings are provided by local oil fired boilers. These buildings are also
connected to the district steam distribution system for non-peak flow
periods.
The heating needs of the new Life Sciences Facility (LSF) will exceed the
capacity of the existing steam distribution system. It is for this reason
funding for this project was included in the LSF funding.
Planning Efforts:
Evaluation of the condition of the capacity and condition of the steam
distribution system was done in 2000 with a report generated by Coffman
Engineers. The Coffman report recommended expanding the capacity of
the steam system to the West Ridge in order to satisfy the anticipated
growth.
Facilities and Land Management Committee Agenda: Page 10 of 19
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Facilities and Land Management Committee
April 7, 2011
Palmer, Alaska
In 2006, UAF decided to take a more comprehensive look at the combined
heat and power plant and steam distribution system. GLHN Architects
and Engineers, Inc. was the selected consultant. They looked at central vs.
distributed heat as well as various fuels including coal, oil and natural gas.
The study of the existing heat and power plant recommended replacement
of the oldest components of the existing plant and rehabilitation of the
remaining equipment. In addition to the replacement and renewal of the
power plant they recommended a two phase approach to increasing steam
capacity to the West Ridge. Phase 1 would be the addition of another low
pressure steam pipe from the Atkinson Power Plant to the West Ridge.
Phase 2 would be to increase the distribution pressure from a nominal
pressure of 30 psi to 100 psi.
This project is Phase 1 of the overall plan. The 2006 GLHN report
recommended the following scope of work:


Installation of a 10-inch steam line and 6-inch condensate line
from the Atkinson Power Plant to the West Ridge in the vicinity of
the Arctic Health Building,
Construction of a new utilidor to house the steam piping and other
utilities. The new utilidor is needed from Utilidor “F” near the
Lola Tilly Building to Utilidor “K” west of the Student Recreation
Center. The new pipe can be routed in the existing utilidor for the
other portions of the total length of new pipe.
Variance Report
None
Proposed Total Project Cost and Funding Source(s)
Funding Source: Life Sciences FY11 GO Bond
Total: $15,000,000
Estimated Annual Maintenance and Operating Costs (O&M)
The additional O&M for the new steam line is estimated at $60,000/yr.
This will be mostly offset by reduced maintenance of the existing West
Ridge boilers which will be taken off-line and used as backup heating
capacity for emergencies.
Consultant(s)
PDC, Inc. was selected in accordance with Board of Regents’ policy to
prepare a design-build Request for Proposals for this project.
Other Cost Considerations
None
Facilities and Land Management Committee Agenda: Page 11 of 19
Agenda
Facilities and Land Management Committee
April 7, 2011
Palmer, Alaska
Backfill Plan
None
Schedule for Completion
DESIGN BUILD RFP
Conceptual Design
Formal Project Approval
Design Build RFP
Schematic Design Approval
July 2006
November 9, 2010
April 2011
April 2011
BID & AWARD
Advertise and Bid
Design Build Contract Award
CONSTRUCTION
Start of Construction
Date of Substantial Completion
Date of Beneficial Occupancy
April 2011
July 2011
August 2011
October 2012
October 2012
Procurement Method for Construction
The project schedule is a critical component to meeting the needs of the
LSF’s heating needs. Design-Build is proposed as the best project
delivery method for the type of project and the schedule. Design-Build
has been a successful model for this type of project on the military bases.
Affirmation
This project complies with Board of Regents’ policy and the campus
master plan.
Action Requested
Approval to complete the project construction documents, bid and award
project in accordance with the total project budget.
Supporting Document

One Page Budget

Schematic Site Plan
IV.
New Business
Facilities and Land Management Committee Agenda: Page 12 of 19
Agenda
Facilities and Land Management Committee
April 7, 2011
Palmer, Alaska
V.
Ongoing Issues
A.
Information Item – University of Alaska Fairbanks Electrical Distribution
Renewal
Background
Five major deficiencies of the UAF electrical distribution system were
identified in a report prepared by PDC Inc. Engineers in 2001. The report
was commissioned in response to the near catastrophic power plant failure
experienced in December, 1998. The five deficiencies are:
1.
2.
3.
4.
5.
The capacity of the connection to Golden Valley Electric
Association (GVEA) is undersized.
The UAF power plant switchboard short circuit rating is too small.
The location and configuration of the UAF power plant
switchboard is not appropriate and represents a major risk factor
for the reliability of electricity and steam.
The UAF electrical distribution system lacks redundancy that is
typical for electrical utilities.
Congestion in the utilidors is making expansion of the electrical
distribution system extremely difficult;
In order to address all of these problems, the report recommends that UAF
move the campus distribution function out of the power plant and onto a
new switchboard that is separate, but near the power plant. It was also
recommended to increase the distribution voltage from 4,160v to 12,470v.
The recommended changes would create increased reliability and capacity
of the electrical distribution system.
Deficiencies 1 and 2 were partially remediated with the completion of the
new connection to GVEA (Project No. 2004029 UTED) in September,
2005. This project constructed a new substation for the connection to
GVEA. The new transformer in the substation is currently operating at
4,160v but can easily be reconfigured to operate at the proposed higher
voltage of 12,470v. The new substation solves the short circuit rating
deficiency (Item No. 2). The new substation has the capacity to allow
UAF to purchase enough power from GVEA to supply current and future
loads in the event of a UAF power plant failure, but circuit breaker
constraints in the UAF switchboard continue to limit the amount of power
that could be purchased from GVEA to levels under our current peak
loads. The completion of the project was an important first step in
renewal of the UAF electrical distribution system; however, if UAF were
to experience a power plant failure, it would not be able to purchase 100%
of its power from GVEA.
Facilities and Land Management Committee Agenda: Page 13 of 19
Agenda
Facilities and Land Management Committee
April 7, 2011
Palmer, Alaska
To implement the PDC recommendations, the remainder of the work can
be done in three (3) phases. Phase 1 is the construction of the
switchboard, associated utilidors and conversion of one feeder to 12,470v.
This would completely remediate deficiencies 1 and 3 and partially
remediate deficiencies 4 and 5. Phases 2 and 3 are the progressive
conversion of all of the distribution feeders to 12,470v, and they would
completely remediate deficiencies 4 and 5. The completion of all three
phases of the project will provide UAF with an electrical distribution
system that is more reliable, compliant with current electrical codes and
utility standards, and is sized to accommodate future growth.
Although the project was originally planned for three phases, the
allocation of FY10 and FY11 capital appropriations requires that Phase 1
be split into multiple projects (at least 3 phases, 1A, 1B and 1C). When
Phase 1 is complete there will be a functioning electrical system for at
least one distribution feeder.
Phase 1A was completed in November, 2009. The scope for this phase
consisted of constructing 660 lineal feet of 8 ft. x 8 ft. concrete utilidor
and two large vaults for cable splicing. The utilidors will provide the
ability to connect the existing electrical feeders to the new switchgear
building that will be constructed in Phase 1B. The Phase 1A project scope
also included an overall concept design of all phases of the project (1, 2, 3)
and complete construction documents for Phase 1 (all phases). The
complete design was included in the Phase 1A scope to allow an efficient
flow of construction work as additional funding for projects 1B and 1C
was obtained.
Construction of Phase 1B started in July, 2010 and is still under way, and
project completion is expected in June, 2011. The Phase 1B scope
consists of constructing a new building (10,200 gsf) that will house
electrical switchgear that will be installed in a subsequent phase. The new
building is separate from the existing Atkinson Power Plant but located in
close proximity to the plant and its associated utilidors. The primary
elements of the project are:




A 50 ft. x 102 ft. building with a basement to house the switchgear
150 lineal feet of utilidor to connect to Phase 1A utilidor
550 lineal feet of ductbank to connect new building to GVEA
substation
Procurement of major electrical equipment (switchgear and
transformer)
Facilities and Land Management Committee Agenda: Page 14 of 19
Agenda
Facilities and Land Management Committee
April 7, 2011
Palmer, Alaska
The building is located on the same site as the proposed Energy
Technology Facility (ETF), and its location is coordinated with the ETF.
The switchgear building borders a service courtyard where other
outbuildings associated with the ETF are located. This allows a common
access for both projects. The exterior appearance of the switchgear
building is compatible with the exterior finishes proposed for the ETF and
its associated outbuildings.
Scope of the Next Phases
The remaining project for Phase 1 is Phase 1C which will complete the
original Phase 1 work to provide the central switchgear facility. Phase 1C
includes the following items:








Install main switchgear line-up in the new building
Install Diesel Engine Generator (DEG) step-up transformer
(increases UAF generated power from 4160v to 12470v)
Reconfigure GVEA/UAF substation and install tie switchgear
Install cable from GVEA substation to new switchgear building
Install cable from DEG to new switchgear building
Install new control system (SCADA) for switchgear
Convert Feeders 2 and 4 from 4160v to 12470v (includes new
switches, building transformers and some new distribution cable)
Provide additional power in building hub rooms as required for
VoIP
The new facility will be energized at the conclusion of 1C in fall of 2012.
Once the central facility is energized, the individual feeders that serve the
buildings need to be converted to the new distribution voltage of 12470.
This process can be done incrementally, but needs to be done in pairs (i.e.
two feeders need to be converted at the same time).
Proposed Total Project Cost and Funding Source for Future Phases
Phases 2 and 3 can be accomplished over two years with phased funding
(FY13 and FY14). The estimated cost to complete is $20M, but electrical
construction inflation has been very dynamic in the last decade and needs
to be monitored in order to accurately estimate costs.
Variance since Last Report to Board of Regents
None
Facilities and Land Management Committee Agenda: Page 15 of 19
Agenda
Facilities and Land Management Committee
April 7, 2011
Palmer, Alaska
Schedule
DESIGN
(Note that Design services for phase 1B were contracted in Phase 1A)
Phase 2 and 3 design
July 1, 2011 to May 1, 2012
CONSTRUCTION
Phase 1B construction
Phase 1C construction
Phase 2 and 3 construction
July 15, 2010 to June 1, 2011
July 2011 to August 2012
July 2012 to August 2014
Supporting Documents
None
B.
Information Item – University of Alaska Fairbanks College of Rural and
Community Development Master Plan Update
Background
A Master Planning Policy (05.12.030) was implemented in September
2008 requiring that campus master plans be reviewed and updated on a
five to seven year cycle. UAF is in the process of updating the 2006
College of Rural and Community Development (CRCD) Master Plans for
the Bristol Bay, Northwest, Kuskokwim, Interior Aleutians, and Chukchi
campuses to meet the requirement.
Status of CRCD Master Plan Update Efforts
UAF Facilities Design and Construction is in the process of developing a
scope of work for consultants to provide professional services to update
the current master plans for the referenced CRCD campuses.
CRCD Master Plan Updates 2011-2012 Milestones
Appointment of steering committees for each campus
March 2011
Contract with consultants
March 2011
Kick-off visits to campuses
April-May 2011
Information Item to CFO
June 2-3, 2011
Site visits to finalize Master Plans
July-August, 2011
Consultants complete draft of Master Plans
September-October 2011
Consultants submit draft of Master Plans
for BoR review
December 8-9, 2011
Consultants complete final version of
Master Plans
December 2010-January 2012
Final CRCD Master Plan Updates to BoR
for approval
January 25-26, 2012
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Agenda
Facilities and Land Management Committee
April 7, 2011
Palmer, Alaska
C.
Information Item – Utilities Development Plan
Background
The Utility Development Plan (UDP), completed in October 2006, was a
comprehensive utilities planning effort involving the administrations of
UA and UAF in addition to UAF Facilities Services. The plan contained
recommendations for utilities to support current and future campus needs
with better reliability.
The plan identified the following fundamental issues:
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Campus buildings and utility consumption growth beyond existing
capacity
Aging utility infrastructure
Fuel supply/price risks
UAF financial constraints
The recommendations from the 2006 report are:
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In order to reliably serve all campus utility needs over the next
twenty years, UAF must invest substantially in utility system
capital asset renewal and utility infrastructure improvements
almost immediately.
The best long term utility strategy is renewal and expansion of the
Atkinson Power Plant using coal as the preferred fuel.
Subsequent to 2006, UAF found the only viable option to incorporate
renewable energy into the Utilities Development Plan was to use biomass
in the proposed high efficiency coal boiler.
Heating Infrastructure Renewal (HIR) Working Group
At the direction of the Vice Chancellor for Administrative Services a
working group was established in early 2010 to re-evaluate the 2006
recommendations and consider new options. The circumstances and
economics for coal, natural gas, and other alternative fuels have changed
since 2006, and it is prudent to revisit our plan in light of current
conditions.
GLHN (the 2006 UDP consultant) has been hired to evaluate multiple
options at a high level order of magnitude, and then to perform a detailed
evaluation of two or three viable options. The process included
solicitation of input from industry, public, and the campus.
Ten
Facilities and Land Management Committee Agenda: Page 17 of 19
Agenda
Facilities and Land Management Committee
April 7, 2011
Palmer, Alaska
alternatives were evaluated and were narrowed to two options which were
a coal/biomass boiler and a natural gas turbine with heat recovery for heat.
A detailed evaluation has been completed and an independent peer review
will be conducted prior to forwarding a recommendation to the Chancellor
in May 2011. A major concern for evaluating natural gas options is to
determine when adequate quantities may be available in Fairbanks and
what the price may be. Another factor will be evaluating the risk
associated with long term price volatility. The risk of permitting a
coal/biomass facility is also being evaluated.
The preferred result of this work group is a recommendation that prepares
UAF to efficiently and reliably heat and power the UAF campus for the
next 40 years.
The work done by the HIR Working Group should not affect the proposed
utilities related R&R work that is requested in the FY12 Capital Request.
The FY 12 Capital Request contains $3.0M for concept design and
permitting for the selected option.
FY12 Funding and Construction Plans
The FY11 R&R request contains three items related to UAF Utilities:
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Critical Electrical Distribution Renewal Phase 1C
Connects GVEA and UAF generators - $10M
Atkinson Heating Plant Critical Utilities Revitalization
Four (4) critical items - $2.2M
Atkinson Heating Plant Boiler and Turbine Replacement
Design and permitting for $140-$180M project - $3.0M
The Atkinson Heating Plant Critical Utilities Revitalization project will
upgrade items that will be needed even if the new boilers and turbine are
installed. Many components of the existing plant will be needed for
redundancy in order to provide reliable power, heat and other utilities to
the UAF campus.
Supporting Documents
None
D.
IT Report to include IT Security
CITO Smith will provide an update on security status with university
systems and update the committee on current issues of information
technology across the university including compliance with new federal
regulations.
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Agenda
Facilities and Land Management Committee
April 7, 2011
Palmer, Alaska
E.
Construction in Progress
Reference 13
Kit Duke, Chief Facilities Officer, and campus facilities representatives
will update the committee regarding the ongoing investment in capital
facilities and answer questions regarding the status report on active
construction projects approved by the Board of Regents, implementation
of recommendations by the external consultants, functional use survey,
space utilization analysis, and other recent activity of note.
This is an information and discussion item; no action is required.
VI.
Future Agenda Items
VII.
Adjourn
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