Ways to Improve Managerial Communication at Workplace
The exchange of ideas and information among managers or team leaders within an
organization refers to managerial communication. Individuals need to communicate
with each other effectively for better coordination and better relations amongst
themselves.
Let us go through various ways to improve managerial communication skills at
workplace:
- One of the best ways for managers to improve communication at workplace is to know
their team members well. Address all your team members by their names and interact with
them more often. Sit with them atleast thrice in a week to know what they are upto? Try to
read their expressions and find out whether they are able to understand what you intend to
communicate or not? Find out whether they understand their roles and responsibilities or
any other work assigned to them or not? Taking proper feedback from people you interact
on a regular basis helps you improve your communication. In effective communication,
message needs to be understood by the recipients in its desired form. Cross check with
people to ensure they are clear as to what you intend to communicate. It will definitely help
you know where you need to improve.
 Be a good lisener. Improve your listening skills and it would automatically
improve your communication skills. A patient listener is always a good
communicator. If you listen carefully as to what the other person has to say, he would
also pay attention to your conversation. Employees must patiently listen to what their
managers have to say. Do not interrupt in between as it breaks the momentum. Note
down your queries on a sheet of paper and ask only when the speaker is through with
his speech.
 Learn to express your thoughts in a positive way. You need not to be rude with
someone for him to understand your message. Know what you are speaking. Be
precise. Use relevant words in your speech. Using complicated terminology does not
make your speech interesting, instead confuses the recipient.
 Communicate with your team members on a common platform. This would
reduce half of the misunderstandings and problems. Communicating separately with
employees increases conflicts among team members and also spoils relation of team
members with their bosses. A manager should master the art of keeping his personal
and professional lives separate. Avoid giving special attention to someone just
because he is your friend or picks your child daily from school. Each employee
should have the liberty to express his/her opinions on an open forum without the fear
of getting criticized or insulted.
 As a good manager one should learn to keep a control on his/her emotions. Be
Focussed. Make sure your words do not hurt the other person. Take care of your pitch
and tone. If you are too soft, no one would be able to hear you properly and
eventually the message loses its importance. If you are too loud and shout on others
your team members would really not bother to listen to you.
 One should know where to communicate. Not all places are meant for
communication. Any kind of instruction given at the washroom or the lunch area
would never be taken seriously. Avoid interacting at noisy places.
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