CALIFORNIA LUTHERAN UNIVERSITY
ONLINE COURSE EVALUATION TEAM
Date and Location: Thursday, December 4, 2008
Time:
2:00 p.m. – 3:00 p.m.
Attendees:
SBET 127
Julius Bianchi, Karissa Faulconer, Bruce Gillies, Herb Gooch, Michael Graham,
Edward Julius, Myungsook Klassen, Maria Kohnke, Halyna Kornuta, Patrick
Schmidt, Paul Witman, Melinda Wright
Regrets:
Carol Coman, Paul Williams, Jillian Benson, Cathy
Alexander, Jim Bond, Ron Hagler, Sean Kreycik, Leanne Neilson,
Information.
Informs us.
Forms us.
MINUTES
A. Welcomed members and offered introductions
Margaret Wheatley
B. Reviewed Online Course Evaluations to date – summary package
a. Summary Packages: passed out to new members
i. Karissa demonstrated where the information came from
on the website
ii. Halyna asked faculty to review and consider as a resource when answering
questions, e.g. at Monday’s faculty meeting
b. January 2007 – 2008: CLU designed Pilot
i. Halyna gave a quick overview of the past two years – materials in packet and on
website http://www.callutheran.edu/assessment/resources/CourseEvaluations.php
c. Reviewed Summer and Fall 2008 11 week Pilots; 15 week Pilots
i. Paul Williams’ information was shared
ii. Suggestion: Have courses that might end up with low response rates be the classes
that go to computer labs
iii. Suggestion: Instruction sheets in computer lab with a link to the site and a link to
the instruction video
d. Discussed which courses to evaluate
i. Must be more than 5 students enrolled in the course
ii. Concern with Music lessons
1. Faculty never get any feedback because of low enrollment. Most of the
lessons are adjuncts so their evaluations would not be looked at by ART
2. Send all of the students an evaluation and have a additional question
asking, “Who was your professor?”
3. Have a future meeting about music lessons with Wyant Morton
e. Marketing – emails, bookmarks, Echo, website
C. Flashlight survey items to faculty
a. Rough draft of survey was passed out and additions were suggested
b. When to administer: January so can send to 11 week and 15 week at the same time
D. Summer 08 & Fall 08 Response Rate Chart
a. In the future MSIST will be added. Review MSIST courses as they overlap with MBA
b. During the summer, MSCS had students do the evaluations in class (computer lab). In fall,
students completed on their own.
c. Overall, students are very used to using their CLU email
d. Link to access CoursEval can be used on WebCT and on the syllabus. Suggestions:
i. Rename link so it is easier for everyone to remember
ii. Add the link on the bookmarks
E. FAQs Handout – Additional items requested. Will be added to the Assessment and Academic
Affairs websites when completed.
F. Faculty Committees involved in CoursEval process:
a. Data use – ART - Concerns with how the data are used, especially with low response rates
b. Administration dates – FEC - Faculty handbook states evaluations should be done two
weeks before the last day of classes. Question: Is the end of class finals week or the week
before. Registrar’s office includes finals week as the last week of classes. There is a need to
very clear about this. Concern: CoursEvals during finals week may influence the
evaluation will reflect and how difficult the final was, etc. Also, some faculty return finals
before evaluations are completed
c. Review of questions – Teaching and Learning Committee, Deb Erickson, chair
d. Research – generation of projects to answer questions, e.g. is there a commonality of classes
that experience a low response rate.
G. Future Direction – Complete and administer survey to faculty, develop plan for music, develop
FAQ list and post, commonality amongst low response rate courses. Next meeting – two months.
Schedule Fall 15 week courses (September 3 – December 19, 2008)
September 3
Sept 3 – Nov 13
November 13
November 17
November 24 –
December 3
November 26
November 28
December 1 - 19
December 3
December 5
December 9
December 12
December 17
December 19
December 20
Dec 20 – Jan 8
January 9
Classes begin
Academic Affairs, Registrar’s Office, and IT review class schedules, remove classes with
< 5 students, intramural sports, FY Seminar, etc.
Information to Deans
Announcement email to Directors / Chairs to forward to faculty
Hard copy of instructions in Faculty mailboxes to distribute bookmarks to students –
Course Evaluations are now ONLINE!!!
Email to Administrative Assistants with information about Bookmarks
First email to active students only– Announcement about CoursEval process (student
names are deleted after course drop date)
Computer labs may be booked for CoursEval form completion (493-3962)
Article in Echo
Survey open - Email to students that CoursEval form is ready for them to complete
Reminder email to nonparticipating students to complete CoursEval form Directors /
Chairs / Deans receive Response Rate update
Reminder email to nonparticipating students to complete CoursEval form Directors /
Chairs / Deans receive Response Rate update
Reminder email to nonparticipating students to complete CoursEval form Directors /
Chairs Deans receive Response Rate update
Final reminder email to nonparticipating students to complete CoursEval form Term
ends. CoursEval ends @ midnight
Students have access to grades
CoursEval results reviewed by Dean / Directors / Chairs
CoursEval results available to Faculty for review