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ASG Regular Meeting Minutes
January 27, 2016
ASSOCIATED STUDENT GOVERNMENT
REGULAR MEETING MINUTES
1. CALL TO ORDER
a. Meeting called to order at 1:01 pm
b. Roll Call
i. Present:
Chair:
President Spence
Vice Chair: Vice President Prefontaine
Senators:
Contreras
Hinch
Hopp
Gutierrez
Baugh
Advisors:
Titus
Delegates:
Nagtalon
Visitor:
ii. Absent:
Senator:
Advisors:
(Tardy 1:08)
David Aguilar
Osterlund
Caldwell
Kretchman
c. President Spence welcomed all in attendance
d. Pledge of Allegiance led by Senator Baugh
2. ORAL COMMUNICATIONS
a. None
3. APPROVAL OF MINUTES
a. Regular ASG Meeting Wednesday January 20th, 2016
Motion: To approve Minutes from ASG Meeting Wednesday January
20th, 2016 with corrections.
(Baugh/Hinch/C/U)
4. UNFINISHED BUSINESS
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January 27, 2016
a. Updating of ASG Electronic Media: Will be continuously worked on
to ensure that information presented is accurate and current.
Everything from Fall 2015 is updated.
b. Campus statistics and opinions: Senator Baugh explains that they
are looking forward to collecting statistics on areas that school
approves, so that information is based on the students ideas and
opinions, rather than a personal bias.
He will look into any existing statistics as a mean of reference.
c. ASG 2016-2017 Budget: Senator Gutierrez explains that as an overall
there were not any events that passed the budget. However three
events did come close to it: Fall Diversity day, Fall Club Event and
Halloween Escape.
Senator Baugh explains that for the Diversity day, high costs came
mostly from food which was around $600. A suggestion for future
events would be to order taking into account the number is Activity
Cards issued, rather than on an estimation of possible people
attending.
Advisor Titus explains that money that is not used goes back into the
reserve to be allocated to an event in the same line.
Senator Contreras explains that Clubs are assigned an amount of
money taking into account the points they achieve at the end of the
semester.
Senator Baugh suggests to cut Diversity budget to $400, and ask for
more Club participation, for they are in direct contact with students
and may get them more involved in the activity.
Advisor Titus explains that it is complex for Clubs to raise funds in
Campus, for there are many policies on such matter. To consider as
ASG which tools they can provide them in order to participate in an
event.
Senator Contreras explains that there are plenty resources currently
being misused at the Club Hub. A listing is suggested to be given in
order to know what to provide and suggest.
President Spence requests Senator Gutierrez to look for a Club Item,
which could offer incentives to Clubs upon completion of tasks.
Example, early registration.
Senator Hinch considers that the ASG could be helping in order to
develop a Recycling program in Campus.
5. NEW BUSINESS
a. Appointment to Elections Committee
According to article 5 of the bylaws there are three members to be
approved by ASG.
President Spence opens floor to nominations:
Senator Baugh nominates himself as Chair of the Election Committee
Senator Gutierrez nominates himself as a member of the Election
Committee
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January 27, 2016
Vice Chair Prefontaine nominates himself as a member of the Election
Committee.
President Spence closes floor to nominations for the Election
Committee.
Motion: To approve nominations for the Election Committee: Senator
Baugh as Chair, Senator Gutierrez and Vice Chair Prefontaine as
members.
(Hinch/Contreras/C/U)
President Spence explains that according to Article 5b, actual election
may not take place until 60 days from the nominations.
Advisor Titus mentions that the Election Committee must stay
confidential, check in order to avoid violations that may determine a
Candidates disqualification, and must remain partial to all Candidates.
b. ASG Retreat information
President Spence explains that it will be an in Campus retreat, to take
place on February 19th.
Permanent point of privilege granted to senator Baugh at 2:02 p.m.
Motion: To approve ASG in Campus retreat on February 19th, from
12:00 to 7:00 p.m.
(Hinch/Hopp/C/U)
c. Assignment/Reassignment of ASG Committees
President Spence explains that some committees are currently
looking for members, such as the CWA and the PPER.
Without objection Senator Hopp is assigned to PPER Committee.
Further analysis on this matter will be considered in the next meeting.
d. SSCCC Region X Meeting at Palomar College (May, June; 2-5)
President Spence postpones this item without objection to the next
meeting.
e. Pursuit of Reservation for SSCCC Region X Meeting at Escondido
TLC Conference Room
President Spence postpones this item without objection to the next
meeting.
f. Pursuit of Reservation for Palomar ASG Meeting at Escondido
TLC Conference Room.
As a mean of having the ASG present at the Escondido Campus,
considering as well one of the outreach goals.
Motion: To Pursuit of Reservation for Palomar ASG Meeting at
Escondido TLC Conference Room, to take place on March 2nd from
1:00 to 2:45 p.m.
(Hinch/Gutierrez/C/U)
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Amendment: To Pursuit of Reservation for Palomar ASG Meeting at
Escondido TLC Conference Room, to take place on March 9th from
1:00 to 2:45 p.m.
(Gutierrez/Hinch/C/U)
g. Appointment of Spring Diversity Event Chair – March 2
Without objection appoint Senator Hinch as Event Chair for the Spring
Diversity Event to take place on March 2nd.
h. Appointment of Springfest Event Chair – April 12 & 13
President Spence will temporarily control over this event, for it has
much more responsibilities involved.
i. Goals follow up/Tasks list
President Spence does an overview regarding the set up goals. The
aim is to overview them in order to determine progress with certain
periodicity.
6. BOARD APPOINTMENTS AND NOMINATIONS
a. Interview For Senate Position
i. Mizuki Tanji – Not present at the time
ii. Nathanial Wilson
Introduces himself to the group. Has never been part of a
student government, is interested in working for the students,
specially the Handicapped Community. He has his schedule set
up in such way that he is available to attend required meetings.
Motion: To approve Nathanial Wilson as an ASG Senator
(Hinch/Contreras/C/U)
President Spence takes the oath to Nathanial Wilson as an ASG
Senator.
Advisor Titus reminds him of the importance of asking
questions whenever needed.
Temporary point of privilege granted to Senator Contreras at 2:56, quorum is
lost. Meeting comes to an end items 6 iii and on were not considered.
11. ADJOURNMENT
a. Meeting adjourned at 2:56 p.m.
iii. Cameron Quiseng
b. Interview for Delegate Position
i. David Aguilar
c. Shared Governance Councils and Committees
i. Assignment/Reassignment of Shared Governance Committees
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January 27, 2016
7. VACANCIES/RESIGNATIONS
a. Senate: We currently have seven (7) Senate seats available.
b. Delegates: We currently have six (6) positions for delegates.
8. ABSENCES AND DISCIPLINARY ACTION
a. None
9. OFFICIAL REPORTS
a. Executive Reports- Four (4) Minutes Each
i. President Spence
ii. Vice President Prefontaine
b. Senator Reports- Four (4) Minutes Each
i. Lazzaric Caldwellii. Armando Contrerasiii. Thomas Hinchiv. Zach Gutierrezv. Matthew Baughvi. Chris Hopp –
vii. Stephanie Osterlund
c. Delegate Reports- Four (4) Minutes Each
i. Michael Nagtalond. Advisor Reports- Seven (7) Minutes Each
i. Lindsay Kretchmanii. Sherry Tituse. Committee Reports- Four (4) Minutes
Meeting came to an end before considering such reports.
i. ICCii. PPERiii. LEACiv. CWA10. REQUESTS FOR REPORTS
a. This item has not been used before. For the time there is none.