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ASG Regular Meeting Minutes
December 9, 2015
ASSOCIATED STUDENT GOVERNMENT
REGULAR MEETING MINUTES
1. CALL TO ORDER
a. Meeting called to order at 1:06 pm
b. Roll Call
i. Present:
Chair:
President Spence
Vice Chair: Vice President Prefontaine
Senators:
Caldwell
Contreras
Hinch
Aguilar (Tardy1:19)
Gutierrez
Baugh
Osterlund
Delegates: Nagtalon
Advisors:
Kretchman
Titus
ii. Absent:
c. President Spence welcomed all in attendance
d. Pledge of Allegiance led by Senator Baugh
2. ORAL COMMUNICATIONS
i. None
3. APPROVAL OF MINUTES
a. Regular ASG Meeting Wednesday December 2nd, 2015
Motion: To approve Minutes from ASG Meeting Wednesday December
2nd, 2015 with corrections.
(Baugh/Hinch/C/U)
Senator Aguilar joins the meeting at 1:19
4. UNFINISHED BUSINESS
a. Updating of ASG Electronic Media: Will be continuously worked on
to ensure that information presented is accurate and current.
Currently agenda and minutes are updated on the website from both
ICC and ASG.
ASG Regular Meeting Minutes
b.
c.
d.
e.
f.
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December 9, 2015
ASG Twitter has increased the number of followers.
ASG Website link to Facebook and Twitter is now available.
Presentation from Muslim Student Union.
Postponed to next semester. Representatives were not present at the
time.
Student Equity plan
Approved last night at the Government Board Meeting. It still requires
the signature from Malik as the trustee.
All the information within it considers positive outcomes to students.
The document can be accessed online.
Motion: To approve President Spence’s signature in the student
equity plan.
(Caldwell/Hinch/C/U)
ASG End of Year Festivities
Organized as a non-official event. Members are to determine the when
and where of it. Since it is a non-official event no paper work is
required.
No monetary request will be done on such matter.
Palomar College Smoking Policy
There has not been a chance to meet. The main aspect of such Policy
considers fines to those smoking in College areas.
Presentation of Unity project of California
Representatives have not attended the meeting. Postponed.
5. NEW BUSINESS
a. ASG Monetary Allocation – Discover Palomar event for 2016
Spring Semester. Not to exceed $1000.
Welcome back week for Campus. It is a two day event to take place on
January 2016, Tuesday 19 and Wednesday 20. Money is used to order
food. This is a time that may be used as a mean of advertising as well.
Students are encouraged to buy Student Activity Cards, for they help
fund other events.
Temporary point of priviledge granted to ViceChair Prefontaine at 1:45 p.m.
Event is meant to every student attending Campus.
Motion: To approve ASG Monetary Allocation for the Discover
Palomar event for 2016 Spring Semester. Not to exceed $1000.
(Gutierrez/Baugh/C/U)
ViceChair Prefontaine joins the meeting at 1:51 p.m.
b. ASG Monetary Allocation – Twenty (20) ASG polo shirts. Not to
exceed $700.
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December 9, 2015
President Spence provides current information about the ASG polo
shirts.
Motion: To approve ASG Monetary Allocation for fifteen (15) ASG
polo shirts. Not to exceed $700.
(Baugh/Gutierrez/C/U)
c. ASG Monetary Allocation – For ASG end of semester festivities.
Not to exceed $400.
Will be held as a non-official event. No monetary allocation will be
done.
Temporary point of privilege granted to Senator Hinch at 2:02
d. Adoption of ASG Goals
President Spence goes over the revised goals with changes suggested
from last week as well as others provided. Main changes considered
are highlighted and analyzed.
Senator Hinch joins the meeting at 2:12
Motion: To approve the adoption of ASG Goals.
(Prefontaine/Aguilar/C/U)
e. Amendment to Article XV Section 3 of Bylaws
Vice Chair Prefontaine explains that currently ICC members are
suspended after three consecutive absences, situation which can be
complex to some Clubs with small amount of members. The aim is to
move from three to four consecutive absent meetings before
considering disciplinary action. This extra meeting will give them
more possibilities.
Advisor Kretchman, Clubs that wanted to come out from suspension
did it.
Senator Contreras, states that three meetings is enough. Clubs such as
Horror and Fashion managed to get off suspension.
Clubs that wanted to be part of ICC, have contacted to address the
issue.
Advisor Kretchman, consider giving this model one more semester.
Senator Contreras, explains that any Club member attending the
meeting is fine. They just have to inform at the meeting.
Temporary point of privilege granted to Senator Osterlund at 2:35
Senator Contreras, explains that extending to one week would also
extend the reinstatement.
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December 9, 2015
Vice Chair Prefontaine, explains that such matter could be worked out.
The idea of granting an additional week is to give more possibilities to
the ICC members.
Senator Oslerlund joins the meeting at 2:14
Motion: To approve amendment to Article XV Section 3 of Bylaws,
from three consecutive meetings to four consecutive meetings.
(Caldwell/Contreras/C/U)
f. Amendment to Article III
Senator Baugh, recruitment has been low. The aim is to get more
people involved in ASG.
Senator Caldwell, there has been a difficulty structuring regular
committees.
Advisor Kretchman, it is important to add characteristics to the
Election and Recruitment and retention committees.
Advisor Titus, it is important to define the terminology. Supports the
goals and objectives from ASG. The word officer is not consistent with
Bylaws terminology, make sure language is consistent.
Permanent point of privilege granted to senator Baugh 2:47
g. Donuts with Deans (prospective event)
President Spence explains that the event is an opportunity for
students to get in touch with deans.
Further monetary request will be done in order to pursue the idea.
Motion: Implement prospective event Donuts with deans on Spring
Semester 2016.
(Aguilar/Hinch/C/U)
Motion: To extend meeting until 3:10
(Caldwell/Aguilar/C/U)
h. Study Party (prospective event)
Possibly during mid-terms or finals to have longer hours at the library
or student union, and having Senators present during such time.
Motion: To approve prospective event study party on Spring
Semester 2016.
(Aguilar/Caldwell/C/U)
Advisor Titus invites members to help President Spence with
upcoming events.
6. BOARD APPOINTMENTS AND NOMINATIONS
a. Interview For Senate Position
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December 9, 2015
i. None
b. Shared Governance Councils and Committees
i. Enrollment Strategies task Force
Senator Aguilar and President Spence had the chance to share
with President Gonzalez. He is still waiting for the names of
students who will attend meeting, in order to set up a time.
7. VACANCIES/RESIGNATIONS
a. Senate: We currently have seven (7) Senate seats available.
b. Delegates: We currently have six (6) positions for delegates.
8. ABSENCES AND DISCIPLINARY ACTION
a. None
9. OFFICIAL REPORTS
a. Executive Reports- Four (4) Minutes Each
i. President Spence
Two perspective candidates were dismissed. Looking to
organize new members.
ii. Vice President Prefontaine
No report.
b. Senator Reports- Four (4) Minutes Each
i. Lazzaric Caldwell- No report
ii. Armando Contreras- No report
iii. Thomas Hinch- Considering future sports activities.
iv. Zach Gutierrez- paperwork regarding the budget is ready.
Maths need to be setup.
v. Matthew Baugh- No report
vi. David Aguilar – No report
vii. Stephanie Osterlund – No report
c. Delegate Reports- Four (4) Minutes Each
i. Michael NagtalonThanks attendants for their time.
d. Advisor Reports- Seven (7) Minutes Each
i. Lindsay KretchmanASG budget time tables are ready.
Begin work on the 2016 budget.
Election committee is to be considered as well.
Lockers and locks must be returned.
SSPC was a nice presentation. Getting the degree audit online
for e-services.
ICC meetings have been completed. It has been the most
organized group.
ii. Sherry TitusWishes attendants an enjoyable break.
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December 9, 2015
e. Committee Reports- Four (4) Minutes
Meeting came to an end before considering such reports.
i. ICCii. PPERiii. LEACiv. CWA10. ADJOURNMENT
a. Meeting adjourned at 3:06 p.m.