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ASG Regular Meeting Minutes
September 30, 2015
ASSOCIATED STUDENT GOVERNMENT
REGULAR MEETING AGENDA
1. CALL TO ORDER
a. Meeting called to order at 1:06pm
b. Roll Call
i. Present:
Chair:
President Spence
Vice Chair: Vice President Prefontaine
Senators:
Caldwell
Contreras
Hinch
Gutierrez
Baugh
Aguilar
Osterlund
Delegates: Nagtalon
Advisors:
Kretchman
Titus
ii. Absent:
Delegates: Edozie
Witherspoon
c. President Spence welcomed all in attendance
d. Pledge of Allegiance led by Senator Baugh
2. ORAL COMMUNICATIONS
a. There were none
3. APPROVAL OF MINUTES
a. Regular ASG Meeting Wednesday September 23, 2015
i. Motion to approve with corrections
(Prefontaine/Baugh/C/U)
4. BOARD APPOINTMENTS AND NOMINATIONS
a. Interview For Senate Position
i. Ryley Nelson
Motion to approve Ryley Nelson
(Osterlund/Baugh/C/U)
Ryley Nelson approved as Senator and sworn in
b. Shared Governance Councils and Committees
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September 30, 2015
i. Region X- Senator Aguilar appointed without objection by
President Spence.
ii. Independent Citizens Oversight Committee- Senators
Osterlund, and Baugh appointed to the application process
without objection by President Spence
iii. Scholarship Committee- Senator Hinch appointed without
objection by President Spence
5. VACANCIES/RESIGNATIONS
a. Senate: We currently have six (6) Senate seats available. Read as six.
b. Delegates: We currently have four (4) positions for delegates. Read as
four.
6. ABSENCES AND DISCIPLINARY ACTION
a. None
7. OFFICIAL REPORTS
a. Executive Reports- Four (4) Minutes Each
i. President Spence- Nothing to report.
ii. Vice President Prefontaine- Board is getting better at time
needed for reports. Reminded senators to use sign in sheet in
senator office so that their hours are logged. Senators should
also notify him if they will be missing their assigned office
hours.
b. Senator Reports- Four (4) Minutes Each
i. Lazzaric Caldwell- Access requests for the ASG Google Drive
have been sent out. Contains templates for committee agendas,
office hour matrix, shared governance assignments, and
contact list.
ii. Armando Contreras- Will attend FRC tomorrow. Topics of
discussion will include gender neutral bathrooms, and
lactating rooms.
iii. Thomas Hinch- Comet Celebration volunteer sheet will be
circulated. Food orders have been completed for both days.
iv. Zach Gutierrezv. Matthew Baugh- Participating in SEC work group focusing on
group affairs. Working on project to bring veterans on campus
and show them what the campus has to offer. Will be
relinquishing seat on campus police committee and budget
committee.
vi. David Aguilar- ASG should be attending forums for the new
college president and asking probing questions about
enrollment management.
vii. Stephanie Osterlund- Nothing to report
viii. Ryley Nelson- Nothing to report
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September 30, 2015
c. Delegate Reports- Four (4) Minutes Each
i. Michael Nagtalon- SPC meeting canceled due to presidential
search. Senator Baugh will be attending October 1st SPC
meeting in his stead.
ii. Johnson Edozie- Not present
iii. Adam Witherspoon- Not present. Has submitted written
resignation to President Spence.
d. Advisor Reports- Seven (7) Minutes Each
i. Lindsay Kretchman- Has been planning Comet Celebration
with Senator Hinch. Comet Leadership Series will be taking
place at 11am in LL-104. Will be meeting with President
Spence and Vice President Prefontaine to discuss SPPF
spending and finalize ASG retreat. Senators doing office hours
should also try and get people registered to vote. Phone calls in
the senator office should be answered professionaly.
ii. Sherry Titus- Congratulated newly appointed Senator Nelson.
Office hours should be posted soon. SU reconfiguration is
coming up, SU-204 could possibly be used as larger office
space. For committee meetings it would behoove ASG officers
to know their facts.
e. Committee Reports- Four (4) Minutes
i. ICC- Point allocation for events was discussed. Redistribution
formula will be discussed next meeting. Allocation is good so
far.
ii. PPER- Appointments will be finalized later in the meeting.
iii. LEAC- Will require an additional senator in order to formally
meet.
iv. CWA- Working on spreading the word for Comet Celebration.
8. UNFINISHED BUSINESS
Action/Discussion
a) Updating of ASG Website: Will be continuously worked on to ensure
that information presented is accurate and current. New deadline for
agenda item requests has officially been changed from Wednesday at
6pm of the week prior to the meeting the item is intended to appear,
to Thursday at 12pm of the week prior to the meeting the item is
intended to appear.
b) Update on CCCSAA Leadership Conference- All paperwork is turned in
and signed for those attending.
c) Update on SSCCC Fall General Assembly- Only rooms with king beds
are available at the hotel.
d) Update on ASG Retreat- Only rooms with king beds are available at
the hotel.
e) ASG Shirts- President Spence is still working on shirts and will
provide the board with more information at the following meeting.
Senator Baugh will also be working on this task.
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September 30, 2015
f) ASG Office Issues- From now on, any technical issues occurring in the
ASG offices will be brought to Marilyn Lunde.
g) ASG Name Tags/Lapel Pins- Senator Aguilar has not yet received a
quote on lapel pins. Any name tags purchased will use magnetic
backing to avoid ruining articles of clothing.
9. NEW BUSINESS
Action/Discussion
Permanent Point of Privilege granted to Senator Aguilar at 2:35pm.
a) Monetary Request of $904.65 from Native American Student AllianceShovan Vatandoust represented the group. Group had already paid
for food at California Indian Day event 09-24-15. Funds would be used
to reimburse the group.
i.
Motion to move final decision to next meeting
(Hinch/Caldwell/C/U)
b) Request for Student Union Use: Unity in Diversity Event April 14,
2016- Presentation made by Jenny Vastola. Request for non-exclusive
use of the Student Union for the entire day.
i.
Motion to approve use of Student Union request from 9am10pm April 14, 2016
(Osterlund/Gutierrez/C/U)
Permanent Point of Privilege granted to Senator Baugh at 2:57pm.
Motion to extend meeting until 3:30pm
(Prefontaine/Contreras/C/U)
ii.
iii.
Approval of Funds not to exceed $5,000 for ASG Retreat October 16th
and 17th
i.
Motion to approve use of funds out of Fund 72
(Prefontaine/Caldwell/C/U)
ASG Committee Appointments
i.
PPER- Without objection President Spence appointed
Senators Baugh, Osterlund, and Gutierrez to the Policies,
Procedures and Executive Review Committee.
ii.
LEAC- Without objection President Spence appointed
Senators Aguilar, Baugh, and Nelson to the Legislative and
External Affairs Committee.
iii.
CWA- Without objection President Spence appointed
Senators Baugh and Gutierrez to the Campus Wide Activites
Committee.
10. ADJOURNMENT
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a. Meeting adjourned at 3:09pm
September 30, 2015