Caldwell County Schools
Guy Garner
26 Schools
12,058 Students
• Lenoir
•
• Asheville
• Charlotte
Raleigh
Shrinking in Population
• Compared to 2010
• 800 less students
• 8% increase of free
and reduced
students
Participation Since 2011
• Increase in Breakfast
◦
Breakfast in the
Classroom
• Decrease in Lunch per year
◦ Elem 3 %
◦ Middle 8%
◦ High 10%
2014-15
• Decrease Supplemental
$2,668.00 per day
– $480,240.00 Annually
Financial Management
Good system to allow you to
judge the Financial Balance of
the program in a timely manner
• Revenue
–
–
–
–
–
–
• Expenditures
– Variable cost
Federal reimbursement
Student Payments
Supplemental sales
USDA foods
Other Revenue
State and Local
•
•
•
•
•
Labor Cost
Food Cost
Supply Cost
Equipment
Repair
– Fixed cost
Expense
• Management Salaries
• Management Supplies
– Indirect Cost
Shift in Revenue
Income
2010
% of Income
2015
% of Income
USDA Grant
51
61
USDA Commodities
6
7
Meal Sales
18
13
Supplemental
24
16
Other
1
3
Things We Do To
Manage Cost
Expense: 2009-2015
• Hire only part-time since 2009
• We are at 49% full time employees and goal is to
get to 40% by attrition
• Food cost has risen from 36 to 42% for Value
Meals (type A)
• Cut back on equipment replacement
• How many hands to serve a meal in small schools
Communicate Goals
• Managers set Goals
• Review last years
numbers
• Pre cost Food and adjust
monthly after Post food
cost
• Participation plant with
carrots
• Set labor and project
needed changes
System Review Monthly
• Review with managers
• Food Cost
• MPLH
% Turn rate of Inventory
Hours per day Field trips, Class
trips
• Participation rates
Drill Down
• Budget for system
•
Special events
Accurate and
Timely
Information
=
Ability for
Successful
Financial
System
School Level Tracking
• Food Cost
• Turn Rate
• Commodity Usage
• Participation (Goal
Sheets for Staff to
See & Help)
Analyzing the System
Compare current year to
last using
• % of labor to Income
• % of food cost per
school to income
• Statement of Revenue
and expense
• Participation by
school and status
Managers & Staff Care
But Where Do They Look?
FOOD
COST
Timely Numbers
Prevent Cooler
Waste
Add Cheaper
Items to Line
Participation
Vacation
Cost By
Vendors
Theft
Prevention
Production Record to
Track Over Usage
Talk $$$$ Per Day
How To Help Your Income
Food cost is easy compared to Income
but you have to attack the same way
one piece at a time.
Try To Take Excuses Away
• Drill Down
• Find Where You
Are Weakest and
Work From There
• Which Grade
• Who’s Class
School Name
Baton
Breakfast
Grade
Free (2/2-2/27)
Average
Free/Demo % of Participation
Example
382
31.83333333
38
0.837719298
Kindergarden
382
31.83333333
40
0.795833333
1st
345
28.75
38
0.756578947
2nd
431
35.91666667
44
0.816287879
3rd
286
23.83333333
34
0.700980392
4th
237
19.75
25
0.79
5th
363
30.25
41
0.737804878
Break It Down
• 10 Special Events A Year
• Food Taste Test Serve After To Get True
Results
• Talk To Student Council Or Any Other Group
• Communicate With Your Enemy (PACKERS)
• Sit Down & Talk to ALL Your Customers 1
SHOW YOU CARE!!!!!!
• Try And If You Fail That Is OK
• New menu items
Try To Take Excuses Away
• Can You Change it &
HOW?
• Do You Need A
Contest:
•
Will High School Kids
Go On A Easter Egg
Hunt?
Try To Take Excuses Away
• GRANTS:
– Fuel Up to Play 60
• $80,000
– SUDIA
• $36,000
– Wal-Mart
Local/National
• $5,000
– Lowes Hardware
• $500.00
Empower your staff and reassure
them it is ok to make mistakes.