Activity 16
1. “Side by Side” view mode enables you to view your calendar and the calendars for two
colleagues. Click on New Meeting.
2. Once you have clicked on New Meeting, you are given two options:
1. New Meeting – create an appointment/meeting for you (you are able to invite
attendees at a later stage if necessary).
2. New Meeting with All – create an appointment/meeting for you and your shared
calendar colleagues. Click on this option.
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Activity 16
3. In the example below, you will notice that the shared calendar colleagues are already in the
To bar. On the right hand side there are a list of times which both of my colleages are free.
Enter the required information, date, time etc and click Send.
4. The meeting should show in your calendar and your request should have been sent to your
colleagues. When they have accepted your request, you will be sent a confirmation email.
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Activity 16
5. Once a request has been accepted, the appointment/meeting will also become visible in the
other person’s calendar (as highlighted below).
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