EXHIBITOR / VENDOR AGREEMENT – EXHIBIT SPACE TEMPLATE (If using this template,
delete this line , as well as all other highlighted text and blank rows from the final agreement)
Exhibitor/Vendor Agreement
between (company name) (Exhibitor or Vendor) and
the (full name of chapter) Chapter of the American Association of Critical-Care Nurses
(Chapter)
Event / Course
Title:
Class Format:
(lecture, conference, etc.)
Date:
(Month/Day/Year)
Location:
(Name of facility / hotel)
Exhibitor/Vendor
Company Name:
Address:
City, State, Zip:
Telephone:
Contact Name:
Payment:
TERMS & CONDITIONS
Full payment of exhibit space is due by (insert date at least one week prior
to event).
Make check payable to: (full chapter name) Chapter
Send completed, signed agreement and payment to:
(Name)
(address)
(city, st, zip)
Please Reserve
One table at $
each
Two tables at $
each
Other (please specify)
(check one):
Telecomm/Phone
Line Service
Electrical Service
Exhibit Space
Includes:




Yes
No
Yes
No
Sorry, this service not available for this
event
Sorry, this service not available for this
event
Booth carpet
Skirted 6-ft. table
Two chairs
Waste basket
Products to Be
Exhibited
(list all):
Participants:
It is AACN’s philosophy not to exclude any AACN members from chapter
TERMS & CONDITIONS
events. If this presents a problem for any exhibitors / vendors, please
immediately contact the AACN Chapter Department to help reach a
resolution.
Participant List:
(select one)
The Exhibitor/Vendor does not request a participant list.
The Exhibitor/Vendor requests a participant list. Chapter will circulate a
“Participant List” at the event for participants to enter their personal contact
information. Each participant will have the option to “opt out” of the list that
will be provided to the Exhibitor/Vendor by not completing their information.
Cancellation:
If written notice of cancellation is received by Chapter:

More than 150 days before the event: 25% of the exhibit fee will be
retained by AACN.

150 – 90 days before the event: 50% of the cost of the exhibit fee will
be retained by AACN.

Less than 90 days before the event: 100% of the cost of the exhibit
space will be retained by AACN.
If Chapter cancels the event, the Exhibitor/Vendor will be refunded 100% of
monies paid within 5 business days.
ACCEPTANCE
x
Signature
(name), (title), (company name)
x
Phone #
x
Date
x
Signature
(name), President
(chapter name) Chapter-AACN
x
Phone #
x
Date
x
Signature
(name), (title – Treasurer or Chairperson)
(chapter name) Chapter-AACN
x
Phone #
x
Date
Please Note:

All Exhibitor/Vendor Agreements must be reviewed and approved by AACN’s national office before signing.
Submit online at www.aacn.org/chapters > Forms > Chapter Contract Submission Form.



ACCEPTANCE
Please allow up to two weeks for contract review.
All AACN chapter contracts must be signed by the chapter president, and chapter treasurer or appropriate
chairperson.
Please refer to the Chapter Contracts Policy on the website at www.aacn.org/chapters > Contracts.
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PARTICIPANT LIST
IMPORTANT NOTE: This list is for the chapter and will be provided to the Exhibitor(s)/Vendor(s) unless you check the “Opt Out” box in front of your name.
Opt
Out First Name
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Last Name
Phone #
Email
Organization
PARTICIPANT LIST
IMPORTANT NOTE: This list is for the chapter and will be provided to the Exhibitor(s)/Vendor(s) unless you check the “Opt Out” box in front of your name.
Opt
Out First Name
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Last Name
Phone #
Email
Organization
PARTICIPANT LIST
IMPORTANT NOTE: This list is for the chapter and will be provided to the Exhibitor(s)/Vendor(s) unless you check the “Opt Out” box in front of your name.
Opt
Out First Name
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Last Name
Phone #
Email
Organization