• Comprehensive financial reconciliation for the entire campus that also serves as a reforecast of the budget with the following goals:
• Identify any problematic financial situations that have occurred, or are expected to occur, before June 30 th (fiscal year end)
• For each division to perform an analysis of expenditures vs. budget, which is then compiled by the Budget Office for a campus-wide view
• To identify material concerns of at least $50,000 favorable or unfavorable that may have a significant impact on the university budget and provide context
• An analysis of the entire CSUSM budget, including:
• Operating Fund
• Lottery Funding
• Capital Funding
• Financial Aid
• Self-Support
• Trust Funds
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2015/16 Mid-Year Review Timeline
Task Description
Mid-year guidelines distributed and posted to the web
Date
November 30
Responsibility
Budget office
December financial close
One-on-one assistance (by request)
Mid-year analysis performed
January 12 Accounting
January 12 – February 10 Budget Office
January 12 – February 10
(4 weeks)
Budget Office & Divisions
February 10 Vice Presidents
Division mid-year reports submitted to Budget Office
Division reports reviewed
Comprehensive mid-year report reviewed
Mid-year report submitted to the
President
February 10 – February 24
(2 weeks)
Budget Office
February 25 AVP, BFS and VP, FAS
March 3 Budget Office
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Academic Excellence & Student Success Fee (AE&SS)
Operational Process
• Divisions/Departments submit a detailed spending plan on an annual basis as part of the budget process
• Includes a narrative explaining what the funds will be used for and how they support the purpose of the fee as outlined in Executive Order 1086 (CO authorization to establish
AE&SS Fee)
• Allocated AE&SS budget dollars are included in the main operating fund (48500)
• Monthly allocation of actual dollars from the main operating fund (48500) to 48511
(AE&SS)
• Divisions spend out of 48500 entirely - NO postings to fund 48511 (AE&SS)
• No staffing is housed within fund 48511 (AE&SS) – all in the main operating fund
(48500)
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• Reports that include “Level 2” (Division), or “Level 3” (Subdivision) select the “SM_DEPARTMENT” tree in the advanced filters section
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• In order for saved reports to display correctly, save business units and “standard budget” as the default on the home tab
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• Data warehouse documents will be uploaded to www.csusm.edu/budgetoffice before the end of December
• datawarehouse@csusm.edu
for data warehouse inquiries – both Budget and FSO
• Contact datawarehouse@csusm.edu
for training requests
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