Service Professional
Advisory Council
SPAC Minutes
June 17, 2015
8:30am – 10:00am
School of Hotel & Restaurant Mgmt
Hostess: Suzanne Siler
Present: Mary-Kate Wolter, Kim Knowles, Mark Young, Shari Miller, Justin Hagin, Dylan Rust, Trevor Luttinen, Cheryl Goldberg,
Suzanne Siler, Andrea Graves
By Collaborate: N/A, meeting for executive board and SPAC business only
8:30am
Call to Order & Introductions
Called to order by Suzanne Siler with introductions for in-person attendees.
Suzanne Siler, Chair
8:35 – 9:15am No Guest Speaker
Meeting reserved for committee discussion and vote on new member nominations and officer elections. See SPAC Business below.
9:15 – 9:30am HR Update - Benefits
Dylan Rust, Justin Hagin and Suzanne Siler for HR
 Dylan, Susanne and Justin met with Diane Verkest at HR on 6/16. Kim Knowles will confirm details at next Benefits
Committee meeting.
 Final numbers for benchmarking with BCBS will be available in July.
 Cadillac tax (ACA) now includes flex spending accounts (FSA). Currently just below ACA tax threshold so benefit maximum
contributions to FSA may fluctuate for NAU in the future– pending. FY17 FSA accounts will allow a $500 rollover.
 Wellness program – no change: incentives are static ($100 flat amount in January 2016 or Healthy U $10/paycheck).
Healthy U requires more points now – see website for details and all options. Points are tracked through employees
entering at AZ Blue.com.
 Applicants to NAU have requested better notification from HR about applications submitted. Automated system with
improvements in progress.
 Background checks will be processed for now with more on-campus departmental options. RFP for a new contract may be
available soon. Current vendor will still be used for some specific processes. HR will give departments option to do
employment verifications in house in response to budget restrictions.
 Tobacco Free campus is approved. Task Force logistics are complex – policies for employees, students are still in planning
stages for rollout Fall 2016.
 Cassie Petit creating new program for “emerging leaders” that are employees seeking positions in supervisory roles. This
will be separate from Supervisor’s Academy.
 Appraisal forms remain static through FY15. FY16 Goals form will be streamlined with 5-rating system and include
narrative. Options will be available for self-evals – details pending - to be available for FY16 in July 2015. Formatting in
appraisal forms is being reviewed to create more user-friendly editing options. All Performance Appraisal changes must be
approved by NAU administration before they are adopted.
9:30-10:00am
SPAC Business
 Membership Nominations –
New Members AY15-16:
Need to confirm 4 voting members for AY15-16 from new/returning roster of Nominees/Current Members that may/may
not renew. Total membership needed: 15 members, 5 alternates – non voting.
Nominees:
Cassie Petit, HR Training
Patricia Johnson, School of Communication
Service Professional
Advisory Council
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Angela Miller, International Affairs
MaryLynn Quartaroli, Undergraduate Research (served previous SPAC term)
Vote – quorum is unanimous that all four nominees approved to serve as either voting members or alternates pending
need.
Current Member Update:
Stephanie McCarthy, term ended
Bernadette Presloid no longer with NAU, term ended
Suzanne Siler, moving to Past Chair
Justin Hagen – membership renewed for 2nd term – self-nominates and quorum approves unanimously
Yael Bernstein, AY14-15 attendance at meetings and events may not be in compliance with by-law requirements. Officers
will reach out to Yael to discuss intentions for AY15-16 and to confirm voting member needs moving forward.
Council Officers AY15-16:
Nominations and acceptances:
Dylan Rust, Chair – per by-laws
Shari Miller, Vice Chair – voted by quorum unanimously
Recording Secretary – consider new members before final vote at retreat, Andrea Graves self-nominates if needed
ByLaws Discussion – Dylan Rust– 3-year terms are limited to maximum 2 terms consecutive. Vice Chair typically becomes
Chair. Past Chair typically rolls to 4th or 7th year of service since normally members become Chair in year 3. Edits presented
propose extension of Past-Chair term limits. Discussion of by-law wording continued clarifying the expectation that exofficio Past Chair serves a 4th or 7th year after serving as Chair. Quorum vote – 10 members present passed unanimously
new wording. Also, pertaining to 4th/7th year extension for ex-officio Past Chair with whether Past Chair is considered as
non-voting? Past Chair could serve as voting only if needed for situations of tie or quorum? Dylan will edit and send via
email for vote.
August Retreat - Thu Aug 6th 9a-12p at HRM, optional lunch afterwards.
SPAC Committees
 Supervisory Training (Brown Bag Lunches): Cheryl Goldberg, Kathleen Carpenter, Shari Miller. No report.
 Publicity (Newsletter/Website): Trevor Luttinen, Stephanie McCarthy. No report.
 SPAC Ambassadors: Mark Young, Cheryl Goldberg. New card-stock form template distributed for review. Mark seeks
delivery assistance to 87 new employees for AY14-15. 822 total SPs on campus currently. Shari, Andrea and Mark
distribute to new SPs campus-wide on Fri 6/19.
 Service Projects: Justin Hagin, Kim Knowles, Alicia Krzyczkowski. Sat 6/20 9:30am – Adopt-an-Avenue clean-up project
postponed due to construction blockage in the area of Sawmill.
 Annual Meeting/Mixer: Dylan Rust, Mary Kate Wolter. No report.
 Leadership Award: Bernadette Presloid, Kim Knowles. No report.
University Committees
 President’s Cabinet: Suzanne Siler - No report. https://www4.nau.edu/pair/CabinetReports/Cabinetindex2014.htm
 President’s Strategic Planning & Budget Council: Justin Hagin - continued budget discussions. http://nau.edu/StrategicPlanning/Planning-Council/
 Academic Standards Committee: Kathleen Carpenter - No report. http://nau.edu/Provost/OCLDAA/AcademicStandards-Committee/
 Employee Development Day Conference: Kim Knowles, Stephanie McCarthy - Passport to Excellence – Develop U. Excellent
event!
 Classified Staff Advisory Council: Bernadette Presloid - no report. http://www4.nau.edu/csac/
 Commission on Ethnic Diversity: Mary Kate Wolter - no report. http://www.nau.edu/ced/
 Commission on the Status of Women: Cheryl Goldberg - no report. http://nau.edu/csw/
 Faculty Senate: Shari Miller - New president, Bruce Fox – Forestry. Meetings are shortened and more informal. Lengthly
list of personnel changes, key positions are open. Eric Yordy, chair of Provost Search – no report since Commencement,
pending Pres. Cheng’s advisement. Likely interim is Dan Kane. http://nau.edu/faculty-senate/
 Benefits: Kim Knowles – No report (see above for HR report). http://nau.edu/Human-Resources/Benefits/
Service Professional
Advisory Council
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Commission on Disability Access and Design: Trevor Luttinen – meeting 6/17/15 for goals and events planning AY15-16.
https://www5.nau.edu/diversity/commission/LeadershipAward.aspx
Parking and Transportation: Dylan Rust – No report. http://nau.edu/parking-shuttle-services/
Portal Steering Committee: Mark Young –No report. Discussion on whether to continue this reporting since activity is
currently static.
LGBTQIA: Shari Miller – Successful year. Scholarship fund exceeds $1,000. Flagstaff Pride in the Pines is weekend of 6/27.
NAU will have booth and “Dunk the Dike” event proceeds will benefit the scholarship fund which needs $25,000 balance for
endowed NAU Foundation account. http://nau.edu/lgbtqa/
Minutes from May 2015 meeting: approved unanimously
Good of the order: n/a
Meeting concluded: 10:03am
Next Meeting: Aug 6, 2015 9a-12p (Retreat)