FINAL
El Camino College
Office of the President
Minutes of the College Council Meeting of December 19, 2005 & January 9, 2006
In Attendance: Dr. Francisco Arce, Dr. John Baker, Ms. Jan Caldwell, Dr. Susie Dever, Dr. Tom Fallo,
Dr. Jeff Marsee, Mr. Leo Middleton, Dr. Angela Simon, and Ms. Luukia Smith.
1. Board of Trustees Agenda
Human Resources
Page 1, #1 - #4:
It was noted that there is a disparity between the last day worked and the retirement date for #1. This
may be due to illness. ECCFT has concerns with retirement dates. Faculty who retire in December
do not receive their last ECC paycheck. In this regard, #4 is problematic. This is due to the County
and ECC’s 16-week schedule. Nina Velasquez and Marcy Wade will attempt to resolve these issues.
Page 1, #6:
The “effective date” should be changed to January 1, 2006.
Page 12, #2:
It is unclear why the term “separation” is used in this item versus the usual “termination” and the
effects on retirement of being “separated” versus “terminated.” It was mentioned that one term or the
other should be used for future items.
Page 12, #5:
There was a question as to how “temporary” a temporary administrator is who keeps getting reemployed. It is believed that more grant money was received and that the grant will pay salary and
benefits.
Page 35:
The second “longevity increment” on the Classified Salary Schedule should be changed to read “Add
$150 per month to step after 25 years of service.”
Salaries
It was noted by the ECCFT representative that all employee groups except the faculty will receive an
additional .26%. Classified staff and police officers received this .26% earlier, and the other groups
are now receiving it for “internal alignment” purposes. This issue is currently being decided for the
faculty by an arbitrator. The ECCE received the .26% only because the ECCE agreed to drop its
arbitration and that ECC did not actually “correct” the line which resulted in the increased .26%. The
ECCE representative disagreed with this interpretation.
Measure “E” Bond Fund
Page 6, A, B, C; (also, Administrative Services, p. 2, “Best Roofing”):
There was an inquiry regarding bids and the conditions under which the District does not have to
request bids. It was noted that when requesting a professional service (e.g., auditing services,
architectural work), the District does not have to bid, but the District usually requests a proposal.
However, in an emergency the District may forgo bids.
Page 7:
The Keenan & Associates p.o. may be part of the Builders’ Risk Policy or part of the Labor
Compliance Program that was in the previous Agenda. It was stated that this went out for bids.
Administrative Services
Page 1, A:
Another company believes that they can offer the same services at a lower price and may protest this
item at the Board meeting. Ann Garten said that other companies, including the one who may protest,
were looked at and that Xerox offers the best deal.
Other
The “Oath of Office” and the “Annual Organizational Meeting” are not listed as part of the “Consent
Agenda,” but, in reality, are, and can elicit public comment.
2. College Council members would like to review the Board Policy that relates to e-mail usage as a
result of recent e-mail communications on campus. There is some concern about some employees
being asked to have their e-mails approved by their managers. The ECCE representative will follow
up with Dr. Marsee.
3. This is the last meeting of the year. Our next meeting will be on Monday, January 9, 2006,
beginning at 12:30 p.m.
Minutes of the College Council Meeting of January 9, 2006
Present: Dr. Marsee, Dr. Arce, Ms. Caldwell, Mr. Middleton, Ms. Pickens, Dr. Smith, and Dr. Simon.
1. Minutes – will be edited and reviewed at the next meeting.
2. Campus E-Mail – Dr. Marsee and Ann Garten will meet and discuss policy.
3. International and Out-of State Students – these students have been notified by mail that they must pay
their fees in 7 days. This needs to be communicated to the public. Students that owe $50 or less will
not be dropped. Phone calls to students are being initiated. We will ensure that no students awaiting
financial aid funds will be dropped.
4. Repeating Courses – some programs are permitting this although it is prohibited. We are going to
publicize and enforce this policy.
5. VP. Student & Community Advancement Search Committee – Dr. Marsee and Dr. Arce are co-chairs
and will attempt to convene by the end of January. The process of selection of committee members
from various has begun. A job announcement will be available for the California Community
Colleges Registry Annual Job Fair on January 21, 2006.
Agenda for the January 23, 2006 Meeting
1.
Review Minutes: December 12, 2005, December 19, 2005, and January 9, 2006
2.
Board Agenda