Administrative Services Staff Meeting
May 17, 2005
PRESENT:
_x_Rocky Bonura
_x_Mike D’Amico
_x_Janice Ely
_x_Pam Fees
_x_Bob Gann
_x_Alex Kelley
___Donna Manno
_x_David Miller
_x_Andy Nasatir
___Lynnda Nelson
_x_Allene Quarles
___Marcy Wade
_x_Satish Warrier
Minutes: The minutes of April 19 were approved.
“To Do” List Update: Items from the “To Do” list from the April 19th meeting were reviewed.
Noted:
1.
Donna needs to give Satish the information on the Omni licenses.
 In order to streamline and centralize the process, ongoing maintenance contracts for all
software should move over to ITS after the initial purchase. Upgrades, fixes, patches, etc.
are normally covered by maintenance contracts.
2.
No new information. Marcy and Donna were not at the meeting.
3.
No new information. Donna was not at the meeting.
4.
Satish has written the new project description and will put it in today.
5.
Satish will do a tutorial presentation at today’s meeting.
6.
Rocky still needs to investigate the computer order; however, he noted that he will remind
everyone in a cover letter that computer orders must go through ITS.
 The need for re-establishing the purchasing cycle calendar for computer orders was
discussed. This would provide many benefits, including saving the college money, assisting
with scheduling deliveries and installations, and preventing late ordering. Alex suggested
that Rocky and Bob should meet with any others it would affect to restart that purchasing
cycle. The schedule also needs to be published and kept in the public eye.
7.
Pam reported that the president has decided to have the staffing request list done again, so
no new resources have been reallocated to the positions yet. However, the funding for those
positions that were already in the budget has been maintained. The president did approve
replacing probationary terminations, and it was recommended that relevant paperwork
should be submitted as soon as possible. Alex will bring an update on positions (if there is
one) to the next meeting.
8.
Mike reported that the damage to the vans was under the carriage, so there is no way to tell
when it occurred or whether they were taken off road. He also reported that ECC didn’t
purchase handicapped-equipped vans due to the extra cost. If one is needed, it can always be
rented. This information should go in the next newsletter. The whole process for renting
vans should also be published.
Tutorial: Satish noted that Pam, Andy and David provided feedback on the tutorial referred to at the
last meeting. Today he demonstrated a Web-based tutorial on the new registration process and
asked for input. Comments:
 Show a positive outcome of getting a class, not just the negative outcomes of not being able
to get a class.
 Make it clear that students must pay their fees before Web registration is complete. The
payment program is separate.
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It was agreed that this software has application possibilities for staff, students and faculty.
Satish was commended for his efforts in bringing it to the college.
Since the licenses for this software are not too expensive, Alex suggested purchasing two or
three licenses and putting them in LaTonya Motley’s area for employees to use.
A paper memo on this tutorial is to be sent to everyone on campus. Also, Satish will
demonstrate it at the next Management Forum on June 2.
Committee Reports/Division Issues
 Mike D’Amico
 SBC is installing the new 911 system this week, and the switchover will be at the end of
the week. Training on the new system will take place next week. ECC will probably be
a wireless site in the next six to nine months, making it the second college in the state
(the first community college) to go wireless. This needs to be publicized.
 There was discussion as to whether or not student workers could be changed to casual
status and then back to student status again. It was noted that this practice could be used
to abuse the 195 day rule. Allene will get back to Mike with a definite answer.
 There was a major article in the Daily Breeze on fraudulent LA Trade Tech transcripts
found at ECC and other schools. Some students will be prosecuted.
 Rocky Bonura
 Linda Williams left for a job in ITS. Linda Mobley will pick up the slack; however,
research will need to be done on how to handle crunch times.
 Lillian Sapp has been moved to the front of the office, which should provide more
security for the office.
 More rideshare incentives are needed to encourage participation in the program. ECC
could buy out of the program; however, the $48,000 a year it would cost to do so is far
more than the $10,000 a year it costs to keep the program going here.
 Satish Warrier
 Colleague will be down at 6 p.m this Thursday to switch servers, but it should be up
again Friday morning.
 Fiber cables will be run from the Campus Police office to the CDC to eliminate the
problems they are having.
 Beverly Johnson will be out until August 31st for personal reasons. Written
documentation needs to be in place clarifying that the leave is not work related. Satish
and Allene will meet to discuss this.
 Linda Williams will be working the evening shift starting today. Beverly Rouse will be
a non cert until June 1, when she becomes a regular employee.
 The 3CDUG meeting will be held June 8 and 9 at Mt. San Jacinto.
 Bob Gann
 Since the Admissions Office kiosk didn’t fit in the old Wells Fargo ATM location, the
Credit Union will be using that location for their ATM. Rocky will contact Renee at the
Credit Union to formulate a written agreement.
 The last discussion on new purchases from bond equipment funds was in August of
2003. Bob and Satish are to update their requests for these funds.
 There was discussion on how to handle using one cell phone for business and personal
calls. Could the District provide an allowance for managers who are on call? It was
suggested that a plan upgrade could take care of this. It was also suggested that
managers should consider putting together a benefits package, including travel
allowances, phone, laptops, etc. for the next round of negotiations. Alex agreed to take
the package to the VPs.
 They are having difficulty scheduling the meeting re: the Student Services Center
architect. The office of the VP/SCA will be notified to schedule the meeting. A
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deadline needs to be established, and if the meeting can’t be scheduled before that, then
the project may need to be changed on the priority list.
Janice Ely
 The auditors have come and gone.
 Yesterday was the last day to drop without a grade. Some students claimed they had
problems with the on line system. Satish noted that this could have been due to the
blocking process. Students were still able to pay in person.
Allene Quarles
 They have the largest sign up ever for the discipline workshop tomorrow from 9 to 4.
Fifteen of the managers are from Administrative Services.
 Allene, Marcy and Leo Middleton attended the training workshop on sexual harassment
training last week. They are now qualified to train the other managers.
 Thanks to the efforts of our managers, Administrative Services is almost 100% caught
up on overdue evaluations.
Andy Nasatir
 Satish and Claudio did an assessment of what ITS will need re: Internet sales.
 They are actively looking at bringing back a coffee cart on the south side of campus.
David Miller: Due to an insufficient pool of applicants, they will be reannouncing the
Assistant Director position. There was discussion on whether applications and/or brochures
need to be redesigned to make sure applicants understand what is required. It was noted that
if they download materials from the Web, they may not print all of it. It was also suggested
that ECC may want to investigate being in a pilot program for on-line employment
applications.
Pam Fees: Copies of the Tentative Budget were shared with the group. Everyone is to
check their budget information to determine if it is correct. Pam noted that the president
instructed her to stay with the assumptions on the expenditure side, even though they only
leave a 4% reserve. Copies of information on the May Revise from CCLC were also shared
with the group. Highlights:
 COLA in the May Revise is 4.23%.
 Equalization is $40 million in the May Revise ($800,000 for ECC).
 The STRS issue is silent in the May Revise.
TO DO List:
1.
Donna needs to give Satish the information on the Omni licenses.
2.
Rocky and Bob should meet with others it would affect to restart the purchasing cycle.
3.
The purchasing schedule needs to be published and kept in front of people.
4.
Put information on the use of handicapped-equipped vans in the next newsletter.
5.
Publish the whole process for renting vans in the next newsletter also.
6.
For the next meeting, Alex will bring an update on positions if there is one.
7.
A paper memo on the registration tutorial will be sent to everyone on campus.
8.
Satish will demonstrate the registration tutorial at the next Management Forum on June 2.
9.
The new 911 system will be publicized.
10.
Satish and Allene will meet re: B. Johnson.
11.
Allene will get back to Mike with a definite answer on the student/casual/student question.
12.
Rocky will contact Renee in the Credit union to formulate a written agreement on the ATM.
13.
Bob and Satish will update their requests for new purchases from bond funds.
14.
The office of the VP/SCA will be notified to schedule the meeting on the architect for the
Student Services Center.
15.
Everyone is to check their budget information to determine if it is correct.
Meeting adjourned at 10:37 a.m.
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