Administrative Services Staff Meeting
August 3, 2010
PRESENT:
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Myeshia Armstrong
Babs Atane
Rocky Bonura
Julie Bourlier
Tom Brown
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Tom Connolly
Janice Ely
Bob Gann
Jo Ann Higdon
Bruce Hoerning
Reuben James
Andy Nasatir
Rachelle Sasser
Fred Sturner
 Michael Trevis
 John Wagstaff
 Satish Warrier
Minutes: Minutes from July 13th were approved with the following changes:
 Under John’s section
o Change first bullet “Need to order a new Portal ID system.” to “Need to order a new
Photo ID system.”
 Jo Ann:
 Thanked everyone who attended the July 19 Board of Trustees meeting.
 Thanked everyone who met with FCMAT and sent her a brief summery. For those who
did meet and have not sent a brief summary, please do so ASAP.
 FYI: Listser is updated with new staff & faculty information by Sheryl Kimball.
 Write up from John & Satish on the recommendation for licenses.
 How often does the Petition committee meet?
Committee Reports/Division Issues:
 Bob:
 Yesterday meet with Cabinet regarding Facilities Master Plan:
 Dr. Fallo wanted a copy of the April presentation made to the campus.
 Dr. Arce was concerned about smoky exhaust in the new snack bar.
 Dr. Arce was concerned with smart classroom:
 Comment – Babs noted these are the items that were not captured into the Bond
equipment list.
 Discussion regarding smart classroom – facilities is in the process of updating
campus standards notebook. It includes procedure and implementation process
for things such as equipment i.e. AV, plumbing and technology. Working on
scheduling meeting with various areas. Document will be ready by October for
campus comments.
 Rocky:
 Purchasing and Accounts Payable close is going very well.
 Users can sign up for the online supply order training. Transition to Staples online
ordering systems is going smoothly.
 Scheduled to move to their new office on September 17.
 October 21 will be the campus wide earthquake drill.
 Julie:
 Getting ready for Fall semester.
 Doing interviews for student help for Fall
 Started filling online orders for the fall semester yesterday.
 Close books by next week.
 Babs:
 2003 for Bond equipment will be done by later this week or next
 Compiling of data by next Thursday.
 Tom C:
 Focus on internal control audit finding:
 Sent campus wide email reminding everyone that a signature is required on timesheets.
 Taking a positive approach with accepting timesheets with no signature, but sending a
copy back for signature.
 Meeting with cashiers today regarding some internal control issues.
 John:
 3CDUG meeting last week and some major issues discussed.
 Datatel is preparing discontinue support for the Unidata client. Those using Unidata
will be required to migrate either to MS SQL or Oracle. Datatel will charge each of its
customers a $70,000 port fee. 3CDUG will seek a discount for those migrating in the
next 1 to 3 years.
 At some time in the future, ECC will have to decide which option to take. Regardless
of the option, ITS will face a challenge similar to the time and expense of the migration
to Release 18.
 Mike:
 Last week both campus was quiet and calm
 Yesterday at the Center Jim Grivich asked if we had a policy to authorize $2 fee for the
daily permits.
 Bruce:
 Thanked everyone for the inconvenience in their building with the chillers being down. No
separate chillers, all under the central plant.
 Planetarium and Administration roof work in process.
 Copy center moved to the west side of bookstore.
 Stop signs are being freshened.
 Building Automation Systems Technician will start on September 1st.
 Dean Whetham, HVAC retiring October 1st.
 Tom B:
 Only three bidders for paving & concrete work.
 Bid for the 2nd phase of signage.
 Getting ready for Fall semester.
 Satish:
 Performance tested the Portal last Friday for 6 hours. Problem is with the licensing:
 Moved 50 more licenses over to students, so there is 50 less for staff to use.
 Running out of licenses.
 Cost of license is about $1,000 each.
 Janice:
 Newly hired staff has resigned with a two week notice.
 Closing deadline is Wednesday.
 Cost analysis of Sallie Mae – which has increased their workload.
 63% of students still want checks, so a major marking effort has to be undertaken.
 Working on the budget book.
Meeting adjourned at 9:15a.m.