EL CAMINO COLLEGE
Auxiliary Services Board
Meeting Minutes
Monday, June 23, 2008 – 1:00 p.m.
Library 202
I.
Call to Order
The meeting was called to order at 1:05 p.m.
II.
Roll Call
Members & Alternates Present: Harold L. Tyler (Chair), Katie Gleason, Josie
Cheung, Janice Ely, Connie Fitzsimons, Tom Connolly, Don Goldberg and Barbara
Perez (Associate V.P. of Human Resources)
Not present: Bill Mulrooney.
Support staff: Miriam Ifill, Rebecca Greer
III.
Approval of 5/19/8 Minutes
After the minutes were discussed and reviewed for by the committee, Don Goldberg
moved to approve the minutes as corrected and Katie Gleason seconded. Minutes
were approved as corrected.
IV.
2007- 2008 Budget Final Review
Per Miriam, there is posting to be done and the books have not been closed
out yet. The remaining balances are not yet available. Miriam will meet with
Barbara Riser this week. The expenses are current but the income is up to date
as of the end of May 2008. Per Harold the year end ASB balances are needed
before anything else can be done. Harold requested that Miriam generate this
report on a spreadsheet in landscape format. Don Goldberg wants to know if
Fine Arts will prepare a complete report of income and how spring musical
proceeds are split.
Dance and Football account will need to be looked at also.
Any funds not expended should go back into Auxiliary Services reserve.
V.
2008-2009 Budget Development (to be discussed at the next meeting)
A. Review Budget Requests
B. Finalize Budget
Budget Requests have been received from:
The Union, Honors Transfer Program, Transfer Center, Puente Project, Dr.
Arce, Division of Counseling and Student Services (Hospitality –
Counseling), Industry and Technology Division, Office of the Vice President
– Student and Community Advancement, and Student Development Office.
2008 June 23 ASB Meeting Minutes 1 of 2
Notetaker: Rebecca Greer
VI.
Special Competition Funds ( to be discussed at the next meeting)
a.
Determine Purpose of Funds
b.
Create Process to request funds
c.
Develop Criteria of activities
d.
Establish notification procedures to program managers about
fund availability
Next meeting, look at structure for allocation, procedures and principals. One program
should not get 40 percent of the funds.
Next Auxiliary Services Board Meeting – September 22, 2008, 1:00 – 2:30 p.m.,
Library 202.
The meeting adjourned at 2:40 p.m.
2008 June 23 ASB Meeting
2 of 2
Notetaker: Rebecca Greer