FISCAL SERVICES DIVISION COUNCIL MEETING
TUESDAY, JANUARY 17, 2006
Staff: Rita Bruce, Delores Buerger, Josie Cheung, Sophie Dao, Momi Elliott, Janice Ely, Pamela Fees,
Angie Gardea, Joyce Hopkins, Miriam Ifill, Celia Kang, Estella Lee, Jill McTarsney, Nina Marshal,
Petie Moura, Bill Schneider, Luukia Smith, Hong Tran, Gary Turner, Catharina Uebele, Shobhana
Warrier, Lisa Webb, Marie Yatman
1.
The meeting was opened at 10:33 a.m. by Cat. Minutes of October 18, 2005, were accepted as
written. There were no minutes from the November 15 meeting since we used that date as the
First 90 Day Review by Dr. Marsee.
2.
Committee Reports
None.
3.
Monthly Safety Report
Rocky sent out a report called Safe Attitude. It will be circulated either in hard copy or e-mail
since the document wasn’t brought to this meeting.
4.
Classification review information meetings are being scheduled this week. Plan to attend one of
3 meetings on 1/19 or 1/20 to hear how Johnson and Associates will be conducting the reviews.
Copies of the 2004-05 audit by VTD of all funds and by VLS of the bond fund under Prop 39
guidelines were received. The findings from each were read. Copies of the audit reports will be
on the file cabinet by the mailboxes for anyone who wants to read them. Pam thanked everyone
for their cooperation with the auditors and for all the work throughout the year that gives us a
good audit trail.
ITS is working on implementing Release 18. They are targeting October 2006 to go live. The
changes should not impact daily use, but should give better access to information. ITS will be
testing patches before their general release. Nina and Sophie have volunteered to test the patches
when they are given them and make our staff aware of impact of those patches. If anyone else
would like to test the patches, please let Pam know.
Jill’s last day of work is 1/19/06. Beginning 1/20/06 Shobhana will be working that desk. The
position of Accounting Assistant III will be posted for hiring from January 23-February 7. .
Delores is recuperating from the knee surgery she had on 1/12/06. She still aches, but isn’t
experiencing the level of pain she had prior to the surgery. She sees the doctor on 1/20. Her
return date is uncertain. She could be off work for 2-4 weeks.
Pam and Delores will be relocating to the Fiscal Services office from Adm 101. When Delores
returns to work, she will cover the front reception desk. During the time Shobhana is performing
the Accounting Assistant III duties and Delores is out ill, it will be necessary to have coverage on
the desk. Miriam was asked to have cashiers cover it.
5.
Agenda Development
Miriam will chair the February 21 meeting. The Board Room will probably not be available in
February because of renovations. Another meeting location will be needed.
6.
The meeting closed at 11:00 a.m.