ADMINISTRATIVE PROCEDURE MANUAL
SECTION TITLE
NUMBER
PAGE
REVIEW AND APPROVAL OF PURCHASE AWARDS AND CONTRACTS
05-0402
1 OF 2
BASED ON BOARD OF TRUSTEES’ RULE AND TITLE
DATE REVISED
6Hx7-5.1 Purchasing and 6Hx7-2.5 Signing Authority
January 6, 2015
Purpose
The purpose of this administrative procedure is to establish the threshold limits required for the review
and approval of purchases and contracts by the below listed employees. This administrative procedure
designates the College President's authority to delegate his or her signature authority, pursuant to Board
Rule 6Hx7-2.5 “Signing Authority”.
Procedure
A. The College President hereby establishes the following limits and procedures for the review (R) and
approval (A) to enter into/sign purchase awards or purchase contracts on behalf of the College in the
amounts set forth by the following employees.
AWARD AMOUNT
(1)
(2)
(3)
(4)
(5)
(6)
Less than $1,000
A
R/A
R/A
R/A
R/A
R/A
R/A
R/A
R/A
R/A
R/A
Less than PURCHASE CATEGORY III
(currently $65,000) to low bidder
R
R/A
R/A
R/A
R/A
$1000 to PURCHASE CATEGORY III to
other than apparent low bidder
R
R
R
R/A
R/A
Less than PURCHASE CATEGORY V
R
R
R
R/A
R/A
PURCHASE CATEGORY V (currently
$325,000) and higher
R
R
R
R
R
Less than $5000
1.
2.
3.
4.
5.
6.
7.
(7)
A
Director of Administrative Services**
Executive Director Artist Series*
Authorized Purchasing Agent
Purchasing Contract Coordinator
Chief Business Affairs Officer / Executive Director, Purchasing and Auxiliary Services
Chief Financial Officer or Vice President, Business Services or College President
District Board of Trustees
*The Executive Director Artist Series is authorized to approve up to $5,000 for lecture-performer
contracts using only the Florida State College at Jacksonville community and co-curricular activities
performance-lecture agreement forms and process them for payment using a College disbursement
request. The Vice President, Business Services or the Chief Business Affairs Officer can also sign the
performance-lecture contracts.
**Must be supported by a college purchase order.
ADMINISTRATIVE PROCEDURE MANUAL
SECTION TITLE
NUMBER
PAGE
REVIEW AND APPROVAL OF PURCHASE AWARDS AND CONTRACTS
05-0402
2 OF 2
BASED ON BOARD OF TRUSTEES’ RULE AND TITLE
DATE REVISED
6Hx7-5.1 Purchasing and 6Hx7-2.5 Signing Authority
January 6, 2015
B. Special Designations
1. The Chief Business Affairs Officer or Executive Director, Purchasing and Auxiliary Services, or
his/her designee (as set forth in this APM), are authorized to sign contracts and purchase orders
which are specifically listed as exempt from the competitive bidding process pursuant to Board
Rule 6Hx7-5.1(2) and State Board of Education Rule 6A-14.0734(2).
2. Any individual designated to sign on behalf of the College President must comply with all related
Board Rules, including but not limited to, Rule 6Hx7-5.1 (Purchasing), Rule 6Hx7-2.5 (Signing
Authority), and any derivative administrative procedure related to contracts, grants and purchasing.
3. Pursuant to section 112.3145 Florida Statutes, individuals signing College purchase contracts and
purchase orders greater than the threshold amount defined in section 287.017 Florida Statutes for
Category I (currently $ 20,000) are required to submit to the State of Florida an annual disclosure
of financial interests.
REFERENCES: F.S. 112.3145, 287.017, 1001.64, 1010.04, SBE Rule 6A-14.0261, 6A-14.0734
Adopted Date: June 19, 1998
Revision Date: May 17, 1998, September 20, 1999, September 13, 2001, March 18, 2008, August 31,
2010, July 24, 2012, October 16, 2012, September 3, 2013, January 6, 2015