PROCEDURE SOURCE:
Purchasing & Material Management
PROCEDURE NO: 108
PAGE NO.: 1 OF 2
SUPERCEDES: 0
TITLE: Contract Administration
SUBMITTED BY: Thomas K. Dove
REVISED DATE: October 07, 2011
APPROVED BY: Claire P. Wurmfeld
I.
PURPOSE
To define the role of the Purchasing Department regarding contract administration.
II.
SCOPE
This procedure applies to all University Departments/Colleges.
III.
BACKGROUND
Contract Administration is the day-to-day management of an agreement with a vendor to ensure
that University requirements are met within the terms of the contract.
IV.
DEFINITIONS
Contracting Officer: The Florida Tech agent in the Purchasing Office is responsible for contracts for
goods and services. No changes are authorized unless approved by the contracting officer.
Contract Administrator: The Florida Tech representative in the requisitioning Departments/Colleges
is responsible for verifying the technical aspects of contract compliance.
V.
A.
PROCEDURE
The department / office that initiates a request for contract is responsible for contract
administration.
B. The Office of Purchasing responsibilities after a contract is awarded will be to:
1. Resolve any issues regarding noncompliance with the terms of the contract.
2. Issue all contract change orders.
3. Notify the contract administrator prior to the expiration of the contract.
4. Close out contract.