ADMINISTRATIVE PROCEDURE MANUAL
SECTION TITLE
POSITION RECLASSIFICATION
BASED ON BOARD OF TRUSTEES’ RULE AND TITLE
NUMBER
PAGE
03-0701
1 OF 2
DATE REVISED
6Hx7 3.3 Pay Plan
March 3, 2015
Purpose
The purpose of this procedure is to identify the processes used to reclassify an existing, occupied career
position within the College.
Procedure
A. A reclassification request may be initiated by either a manager, supervisor or employee up the line to
the appropriate Cabinet member. Reclassification of positions shall result only from changes in the
duties and responsibilities, a redistribution of work assignments that significantly alters the duties and
responsibilities of a position or revision of the job classification descriptions. These changes must be
permanent in nature, exceeding six months in duration.
1. The appropriate Cabinet member must contact the Office of Human Resources and request that a
Comprehensive Position Questionnaire (CPQ) be forwarded to the career employee for
completion.
2. Once the CPQ has been completed it should be forwarded to the Cabinet level member through the
appropriate supervisory chain for review, signature and processing to the Office of Human
Resources.
3. When the Office of Human Resources receives the approved CPQ, the employee, supervisor and
cabinet-level member will be notified via e-mail with an approximate desk audit timeline.
4. The Office of Human Resources will review the CPQ and will schedule and conduct the required
desk audit with the incumbent and supervisor.
B. If the position in question is a collegewide stand-alone position, the appropriate Cabinet member may
submit to the Office of Human Resources a new or revised job description to determine proper
placement. Based on the new or revised job description, an official desk audit may be required.
C. Upon completion of the desk audit(s), the findings will be evaluated in accordance with established
practices to establish the pay grade of the updated position. Their results will be presented to the
Chief Human Resource Officer for review. The appropriate Cabinet member will be notified of the
results and will then be responsible for notifying the employee.
D. The reclassification of a position is typically limited to two pay grades. In most cases, a change in pay
assignment of three pay grades or more constitutes a new position that will require an open search
process. The College President may, however, recommend more than a two pay grade increase under
extenuating circumstances and when in the best interest of the College. If a higher pay grade results,
the duties of the position may be reallocated to meet the current pay grade.
E. The reclassification will be presented at the next District Board of Trustees meeting.
ADMINISTRATIVE PROCEDURE MANUAL
SECTION TITLE
POSITION RECLASSIFICATION
BASED ON BOARD OF TRUSTEES’ RULE AND TITLE
6Hx7 3.3 Pay Plan
REFERENCES: F.S. 1001.64, 1001.65, 1012.855, SBE Rule 6A-14.0261
Adopted Date: May 25, 1988
Revision Date: June 27, 2012, March 3, 2015
NUMBER
PAGE
03-0701
2 OF 2
DATE REVISED
March 3, 2015