EL CAMINO COLLEGE
Office of the Vice President – Academic Affairs
NOTES – COUNCIL OF DEANS
MAY 23, 2013
Present: J. Anaya, F. Arce, R. Bell, C. Fitzsimons, W. Garcia, A. Garten, E. Geraghty, C. Gold,
D. Goldberg, A. Grigsby, D. Hayden, D. Horton, R. Klier, T. Kyle, T. Lew, G. Miranda,
W. Morris, B. Mulrooney, R. Murray, R. Natividad, J. Nishime, D. Patel, B. Perez, V. Rapp,
S. Rodriguez, R. Shabazz, J. Shankweiler, D. Shrader, J. Wagstaff
Other Guests: Alejandro Ventura (ASO)
I. INFORMATION
A. Notes of 4/25/13: Distributed and reviewed.
Alejandro Ventura was introduced as the Senator of Behavioral & Social Sciences. He
was elected as the 2013-14 ASO Vice President. He will attend the Council of Deans
beginning in the fall as the ASO representative.
B. ASO Update: D. Horton provided an update:
 The Academic Award Ceremony was held to recognize outstanding students.
 Finals Madness will be held the last week of the semester. There are sufficient tutors
in English and Math but additional help is needed in other disciplines. Council
members were requested to contact D. Horton if faculty wish to volunteer their time.
 A student election was held regarding the institution of activity fee. Students voted
yes. It was noted if an online student election was available, more students would
participate.
 New student leaders:
Marisa Tam – President
Nick Awakuni– Director of Public Relations
Brooke Matson – Student Trustee
 D. Horton will attend UC Davis in the fall.
C. CEC Update: R. Murray & R. Shabazz provided an update:
 Aerospace Fastener Manufacturing Career Fair will be held 5/29.
 Faculty and Staff Appreciation Day will be held 5/31.
 Annual Academic Awards Tea Ceremony was held 5/19. $22,000 in scholarships was
awarded.
 Walk through for graduation held 5/22. It will be the largest graduating class in
history.
 Ongoing construction on campus.
 The first draft of the tentative budget was completed.
 New hires: 8 faculty and 4 classified.
 Budget assumption included student success plan, repairs for facilities, and technology
plan.
 At the Board meeting, CEC created an irrevocable trust for retiree benefits.
1
D. PBC Update: D. Patel provided an update of the meeting on 5/16:
 I. Graff provided planning information on the three pillars of institutional
effectiveness.
 J. Nishime reported on the Planning Summit. Information will be sent out regarding
the student achievement goal and planning models.
 VP Higdon provided a budget update.
 The College received funding in growth, COLA, deferral buy down, and matriculation.
 First draft of the 2013-14 tentative budget was distributed.
 There will be a $17 million reserve in 2013-14. Reserve funds did not decline because
of the anticipated revenue from Prop 30.
 Decreases: 10% increase in health care, additional class sections, and funding charged
to CEC.
 The technology plan will be reviewed at the July meeting.
E. Academic Senate Update: C. Gold provided an update of the meeting on 5/21:
 BP/AP 4260 Prerequisite Policy passed Academic Senate since the last Council of
Deans.
 BP/AP 4025 Philosophy for Associate Degree and General Education – E. Geraghty
completed the edits. Passed at the Senate meeting.
 BP 4255 Student Progress Early Alert and Referrals – eliminated and will move
forward to College Council.
 BP/AP 4021 Program Discontinuance – will be reviewed in fall 2013.
 BP 4030 Academic Freedom – made changes recommended from Council of Deans.
Federation said this policy is in the contract so it needs to be checked. Union will
take lead on this.
 Academic Review Committee will hold a flex meeting 5/27. All are welcome to
attend. Training will also be available at CEC.
 DE Guidelines: Regular Effective Contact Guidelines was developed in consultation
with the DE Task Force. It is designed for faculty interested in teaching online.
There was a first reading at the Senate meeting. The second reading will be 6/4.
 DE-Student Authentication Policy – created by DE Task Force. Etudes is the primary
platform although some divisions still use other publisher sites.
F. Announcements:
 Encourage faculty to complete the Faculty Technology online survey for feedback.
 Honors Transfer Program Award Reception will be held 5/23.
 The library will hold a Silent Auction ending 5/31. Fifty items have been donated
and will go toward the textbook section for students.
 The Clay Club will hold its annual ceramic sale 5/23.
II. DISCUSSION/ACTION
A. End of Year Events: One of the purposes of the End of Year Events calendar is to inform
the Board of Trustees of various activities on campus. Board member(s) attend the
events to acknowledge support to the students.
B. Added Sections – Summer/Fall: a list of added sections for the summer/fall was
distributed. In March, 56 sections were added for the summer; 75 sections were added
for the fall. Additional sections were added to make up 400 FTES plus growth funding
and COLA. Students will be alerted that additional courses have been added via twitter,
web, and ads. The list will be post when finalized on the searchable schedule.
2
III. OTHER
A. TracDat: TracDat is the new SLO software and will be ready in fall 2013. The College
will stop inputting into the SLO module in CurricUNET effective 6/30/13. SLOs – 95%
have at least one assessment for spring 2013.
B. Online: If online courses continue to improve, it is anticipated the quality of instruction
and student satisfaction will increase and produce student success. If the trend develops,
the online program will increase especially in GE studies. Faculty are required to go
through training that media services developed. If faculty teach two online courses, one
must be an overload.
IV. MEETING SCHEDULE
The next Council of Deans will meet 6/13/13.
3