EL CAMINO COLLEGE
Office of the Vice President – Academic Affairs
NOTES – COUNCIL OF DEANS
OCTOBER 10, 2013
Present: J. Anaya, F. Arce, R. Bell, C. Fitzsimons, W. Garcia, C. Gold, A. Grigsby, D. Hayden,
A. Hernandez, O. Hyacinth, B. Klier, T. Lew, W. Morris, B. Mulrooney, R. Murray,
R. Natividad, J. Nishime, T. Pao, D. Patel, B. Perez, V. Rapp, S. Rodriguez, D. Shrader, J. Sims,
R. Smith, J. Wagstaff.
I. INFORMATION
A. Notes of 9/26/13: Distributed and reviewed.
Update: B. Mulrooney reported final grade submittal date has been resolved.
B. CEC Update: R. Murray provided an update:
 A meeting will be held with VP Perez to review the evaluation process for
probationary faculty members.
 The Learning Resource Center building will be completed 3/27/14. A grand opening
is scheduled for 4/15/13.
 PLOs have been completed.
 Division chairs, deans, and VP will meet to discuss summer offerings and develop
strategic plan on 10/10/13.
C. PBC Update: D. Patel provided an update on 10/3 meeting:
 Second reading on the Statement of Purpose was approved.
 Reviewed annual calendar updates.
 VPs started working on priority list.
 Plan builder is being funded. It does not include items that come from grants (i.e.
VTEA, Title 5, student success).
 November 7th meeting – agenda items at the next meeting will include committee
goals, develop matrix, and five-year projections.
D. Academic Senate Update: C. Gold provided an update:
 VP Nishime and Arce will present at the next Academic Senate meeting on student
success.
 Report on basic skills was submitted to the Chancellor’s Office.
 The Faculty Position ID Process will be reviewed at the next meeting. New items
were added to Counseling and Library Services portion of the form.
 C. Gold requested that the name of the faculty representatives who will serve on the
Faculty Position ID be forwarded to her.
 Completed planning model.
 General Education Outcomes had its second reading.
 Senate objectives and to do list had its second reading.
 Due dates of grades will be discussed at meeting on 12/10/13.
 Student Success Task Force recommendations were discussed.
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II. DISCUSSION/ACTION
A. Enrollment Management: The FTES and section comparisons goals were distributed to
Council members. The cap for 2013-14 is 18,472 FTES with a 1.72% increase.
For the 2012-13 academic year, it was under goal at 17,694 FTES. 465 FTES were
shifted from summer to raise it to 18,160 FTES.
A reminder will need to be sent to students enrolled in the second 8-week session. There
are approximately 50 classes for this session. Suggestions to communicate this to
students are: email, robo call, post signage on buildings, twitter, facebook, and faculty
contact.
More evening classes and weekend classes need to be offered to take pressure off prime
time. An analysis will need to be completed for evening and weekend classes to attract
adult re-entry.
To make up FTES deficit, summer offerings will be increased from 406 classes to 506
classes next summer. Deans were asked to submit a growth proposal. All division
program classes in the first six and eight week session will total 65% of the classes; the
second six week session will total 35% of the classes. Deans will be asked to forward a
proposal for additional classes for the summer sessions.
The unit limit for summer is presently eight units for summer. Counselors would like to
raise the cap so students can enroll in both sessions. It was recommended to raise the
limit to ten units. R. Smith will discuss this issue with the counselors and report back at
the next meeting.
Students would like more Science classes offered in the summer. English, Math, and
Social Sciences are areas that fill quickly in the summer.
Beginning summer/fall, priority registration will change. New incoming students in the
ECC service area will receive first priority.
District designated groups such as Puente, student government, athletes, FYE, and HTP
will retain priority in 2014-15. It was noted the some students in the priority groups do
not necessarily register during its designated time. This is a criteria that is reviewed
when proposing groups for the priority registration list.
Students will need to be informed that summer dates have changed. Information will also
need to reach the high schools. This will be discussed with A. Garten.
B. Accreditation: The Follow Up report is completed. The Accrediting Commission has not
confirmed a date for the visit. Possible dates in order of preference are: 11/14, 11/5 or
11/6. Sharon Lowry is on the team although the team leader has not been announced.
The comprehensive report will be due between September 22-October 12, 2014.
C. Academic Achievement Awards: Will be discussed at the academic deans and directors
meeting.
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III. OTHER
A. Announcements:
1. Administration of Justice 130 – Professor Ray Lewis is requesting volunteer jurors
for a mock trial in his AJ 130 class. It will be held on 11/19. S. Rodriguez will send
additional information to council members.
2. Transfer Fair will be held on 10/10.
3. Career Fair will be held 10/29.
4. Nursing accreditation visit will be held 10/15-17.
5. Retirements – Upcoming retirements in Admissions include Grace Rodriguez (31
years of service) and Clarissa Rider (44 years of service).
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