El Camino College
Associated Students Organization
Senate Meeting Meetings
July 26, 2012
Administration, Room 131
1:00pm
Call to Order
Meeting called to order at 1:00pm, quorum was established.
II. Roll Call
Present
__Dillan Horton (Chairperson) __Brooke Matson __Derrick Moon __Simone Jackson __Jasmine
Hormati __ Dorothy Chan __ Felix Chan __ Priscilla Young __Putrianifedora Hartman
I.
Excused
__Nathan Woffard __Melina Mossberg __Bilal Akhtar __ Kelly Ng __Marisa Tam __ Alexander
Clavel
Unexcused
__ Dorothy Chan __Putrianifedora Hartman
Non-Voting Senate Appointees
III. Approval of the Minutes
3.1-Minutes of July 12, 2012
Motion to approve the minutes of July 12, 2012 as is made by Brooke Matson.
Seconded by Priscilla Young. Motion carried.
IV. Approval of the Agenda
4.1-Agenda of July 26, 2012
Motion to approve the agenda of July 26, 2012 as is made by Jasmine Hormati.
Seconded by Simone Jackson. Motion carried.
V. Old Business (10 minutes per item, 1 minute per comment, 2 comments per person
maximum)
Being that there was no old business, the Senate moved on to the next agenda item.
VI. New Business (10 minutes per item, 1 minute per comment, 2 comments per person
maximum)
6.1 ASO Administrative Assistant - Brooke Matson
Motion to approve Jason Devisfruto as the ASO Administrative Assistant made
by Brooke Matson. Seconded by Jasmine Hormati. Motion carried.
6.2 Finance Items – Derrick Moon
6.2.1-Motion to ratify the spending of $75 dollars from account AS Supplies 71836101 to purchase supplies for the offices made by Derrick Moon. Seconded by
Brooke Matson. Jasmine Hormati asked what the money was to be used for.
Derrick answered that it was to be used for ink for the printers. Motion carried.
6.3 Foundation Proposal - Brooke Matson
Brooke Matson informed the Senate that she met with Katy Gleason, the
executive director of the El Camino College foundation. There will be an ASO
proposal made to the Foundation in August.
6.4 Office Hours - Brooke Matson
Brooke Matson informed the Senate about ASO office hours and passed around
sign-up sheet for availability times, which was said to be for a minimum of 2
hours per week. Hours will not yet be permanent.
6.5 ASO Special Elections – Brooke Matson
Motion to approve to have Special Election and to ratify Constitutional
Amendments in Fall Semester made by Brooke Matson. Seconded by Jasmine
Hormati. Motion carried.
Motion to appoint Brooke Matson as Chair for Special Elections committee made
by Jasmine Hormati. Seconded by Felix Chan. Motion carried.
6.6 Paper Consumption – Jasmine Hormati
Jasmine Hormati informed the Senate about the passing of the resolution for ASO
to be paper-lite. Jasmine stated to read e-mails and to project own agendas to save
ink and paper. Jasmine stated the Senate to make an effort to go green and set an
example at division council meetings.
VII. Reports
7.1 ASO Member Reports
The bond extension will be approved to get onto the November ballot. Linda Bean is the
new Vice President of Human Resources and there will be new projects with the new
bond.
A new activities building will be made in the near future.
Jasmine Hormati attended the Student Educational Committee meeting as student
representative.
It was announced that the scholarship process has been modified and that only 1000
students completed looking at scholarship. There is a need of awareness to help spread
the word to students.
August 16, 2012 is the finalized day for the ASO retreat.
Senators are to meet with deans in fall semester and recruit division councils.
The Senate Leader position is appointed at the first meeting of the fall semester.
The bond extension campaign is crucial. Dillan Horton attended meeting to see how bond
money was spent.
Restricted smoking policy made last year.
College Chief of Police talked about skateboarding and cutting down on the number of
skateboarders to prevent any injuries.
7.2 ICC Reports
Being that there was no ICC meeting, there was no report given.
7.3 AGS Reports
Simone Jackson informed the Senate that AGS applications are due September 25th 2012,
after the 2nd general meeting.
7.4 Committee Report
7.4.1 Activities Committee
There will be a flash mob during club rush, open mic, mixer, Halloween maze mixer,
Thanksgiving mixer, finals madness, hair drive, and welcome week. Volunteers will be
needed for welcome week from the hours of 7 am to 6 pm.
7.4.2 Fundraising Committee
It was announced that there will be donuts and coffee served during Welcome Week and
that Fundraising Committee will be working with Activities Committee.
7.4.3 Policy Committee
Dillan Horton stated that polices will be changed and that there will be a review of bylaws. Dillan announced to the Senate about joining the Policy Committee.
7.4.5 Public Relations Committee
There was no Public Relations Committee.
7.4.6 Sustainability Committee
Green bag lunches will be continued. There will be recruitment during the ICC meeting.
A logo for the Sustainability Committee is needed. Repairs will be made to old parking
structure and will be updated to code. A 3rd story with solar panels on top will also be
added, making 700 additional parking spaces.
7.5 Adviser Reports
7.5.1 Rebecca Cobb
Rebecca Cobb announced that division council meetings are needed to recruit members.
Rebecca stated that the Public Relations position is still vacant. On August 9, 2012, there
will be a going away party for the Dean of Enrollment Services. Rebecca informed New
Student Welcome Day has been cancelled and that on August 22, 2012, ASO will still be
making an effort to greet parents and do Life Campus workshops.
7.5.2 Breanna von Stein
Public Comment on Non-Agenda Items (5 minutes per item, 2 comments per
person)
No public comment.
VIII.
Adjournment
Motion to adjourn the Senate meeting at 1:55pm made by Jasmine Hormati.
Seconded by Felix Chan. Motion passed.
IX.
_________________________________
Brooke Matson, ASO President
________________________________
Rebecca Cobb, Adviser